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Park Commission Minutes 11/29/2011
Minutes of Park Commission Meeting
Held on Tuesday, November 29, 2011
Recreation Office, Town Hall at 7:00 pm

1.      Call Meeting to Order:
Mr. Redding called the meeting to order at 7:00 pm.  Members present were Mr. Redding, Mr. Bowen and Mr. Scafidi.  Also present were Mrs. Ghiloni and Mr. Santos.

2.  Public Hearing:  Boutwell 2 and 3 Little League Field Lights
Mr. Redding opened the Public Hearing at 7:02pm.  Mike Barry a representative from Musco Lighting was present to give information on the “green” lighting system that has improved since the installation of the Boutwell 1 field lights.  The poles are higher shining lighting onto field with visors on the actual light fixtures creating less spillage into outlying areas.  Mr. Ford of 46 Deerpath had several questions regarding the number of nights and tournaments.  The current policy is 3 nights during regular season and expanded to 5 nights for tournament play at the discretion of the Director of Recreation.
Historically HYB/S has had only two tournaments per summer due to the fact that there are other events held in that area and they share a parking area.  The process for holding a tournament is extremely tedious and volunteer based, so there would more than likely only be a maximum of two.  Regular season games have expanded due to spring weather conditions to end the season by mid June.
Mr. Sarno of Deerpath was present and asked if this was for children and the policy now states no adults will be allowed on this field.  He also suggested installing shrubbery such as sky rocket junipers to create screen between the condos and the field.  Mr. Redding stated they would take that under advisement, but that budgetary constraints would be a factor.
Mr. Redding closed the meeting at 7:27pm.
3.      Minutes of Public Session held on October 20, 2011
Mr. Scafidi motioned to adopt the minutes of the Public Session held on Tuesday, October 20, 2011 as written, seconded by Mr. Bowen and carried…
Vote:   3-0 in Favor

4.      Citizens Issues/Special Interest Groups
a. Mr. Ford addressed a safety issue along Chapin Road during games when individuals walk across the road outside of the crosswalk area.  He indicated that the cross walks are well marked, but that people do not use them. It is dangerous during daylight hours and would be much more unsettling at night. Mr. Chaves, President of HYB/S stated that he and the new board were looking at that issue due to that issue and others including spectators who are standing on the curb watching a game that could step back into the street.  They are considering barriers of some type to both protect spectators and channel people into the crosswalk areas only.  Mr. Redding suggested crosswalk markers so that cars would slow down on that street.  HYB/S and the Park Commission will work together to attempt to alleviate these concerns.

Mr. Bowen motioned to approve the installation of lights at Boutwell 2 and 3 by Hudson Youth Baseball/Softball, seconded by Mr. Scafidi and carried…
Vote:   3-0 in favor

5.      Personnel:
The Director submitted her recommended list of fall/winter basketball personnel and volunteers.  Mr. Bowen motioned to approve the recommendation, seconded by Mr. Scafidi and carried.
Vote:   3-0 in Favor.

6.      Director’s Report:
The Director did not have anything to discuss at this time.

7.      Communications and/or Correspondence to be noted by Commissioners:
No communications to be discussed.

8.      Old Business
Mr. Redding questioned the progress of the cameras for Cellucci Park.  Mr. Santos stated that Light and Power had been contacted regarding use of their utility poles and power source.  Light and Power has approved the use of the poles, power and that a meter would need to be installed to be paid by Recreation.  The IT Department is currently fine tuning specifications of two companies that are on the state bid list to choose the appropriate equipment.

9.      Adjournment:
Mr. Bowen motioned to adjourn the meeting at 7:45pm, seconded by Mr. Scafidi and carried…
Vote:   3-0 in Favor

Motion to Adopt:        Mr. Bowen               
Second:         Mr. Scafidi     
Vote:                   3-0 in Favor – January 17, 2012