Minutes
REGULAR COMMISSION MEETING
August 21, 2018
6:30 PM
A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Roberts-Cheatham
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Floyd
B. ~APPROVAL OF AGENDA
Moved to approve the agenda with amendments
Motion- Commissioner Roberts-Cheatham Second- Commissioner Floyd
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
C. ~RECOGNITIONS & GUESTS- None
D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1. Presentation- Alachua County Coalition on Tobacco
A presentation was given showing Alachua County Coalition trying to increase the purchase age of tobacco to 21. The City Commission
2. FDOT Presentation
A presentation given by FDOT showing the proposed change of location for the train track crossing on the south side of town. The proposed location is to move it to SE 221 Street and SE 71 Avenue. The City Commission informed staff to get with FDOT to move forward with the process.
3. Presentation- Florida Rural Water Sewer Rate Study
A presentation was given by Florida Rural Water Association showing the current water and sewer rates and their recommendations based on their findings.
4. Proclamation- Public Education
A presentation was given to show why education is important.
E. ~CITIZEN COMMENTS
Ms. Sharon Surrency gave an update on what HARC is doing in the community.
F. ~ROUTINE ITEMS
1. Commission Meeting
A. Commission Budget Workshop 08/07/18
B. Regular Commission Meeting 08/07/18
Moved to approve the Budget Workshop and Commission Meeting minutes
Motion- Commissioner Bouie Second- Vice Mayor Howard
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
2. Resolution- American Legion Post 230 Sign
Moved to approve the resolution to donate the sign to the American Legion post 230.
City Attorney Hoehn read the resolution by title only.
Motion- Commissioner Roberts-Cheatham Second- Vice Mayor Howard
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
3. Resolution- Adopting a payment schedule for interdepartmental funds
City Manager Vause asked to table this item because of changes needed to be made to the budget.
Moved to table this item.
Motion- Vice Mayor Howard Second- Commissioner Floyd
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
4. Hawthorne Community Center
The City Commission agreed to schedule a workshop on September 6, 2018 at 5:00PM.
5. HYS uniform money
HYS has fallen short of $1500 for football uniforms and is asking the city for help.
Moved to take $1500 out of park and recreation budget to help HYS for football uniforms.
Motion- Vice Mayor Howard Second- Commissioner Floyd
No vote, brief discussion between staff and city commission
Moved to amend the motion to add receipts must be provided to the city by HYS.
Motion- Commissioner Bouie Second- Commissioner Floyd
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
No |
Mayor Surrency |
Yes |
Vote 4-1
Moved to take $1500 out of park and recreation budget to help HYS for football uniforms with amendment.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
No |
Mayor Surrency |
Yes |
Vote 4-1
G. PUBLIC HEARING
FIRST READING
1. SE 18-03 Parth Chaudhari Package Liquor Store
Moved to approve SE 18-3 with additional changes noted by the City Attorney.
Motion- Vice Mayor Howard Second- Commissioner Floyd
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
No |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 4-1
2. Odom Annexation
Moved to adopt the ordinance for annexation A 18-4 Odom Annexation on 1st reading.
Motion- Commissioner Roberts-Cheatham Second- Vice Mayor Howard
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
SECOND READING
1. Carroll’s Farm Supply Annexation
Moved to adopt the ordinance for annexation A 18-3 Carroll Annexation Ordinance 2018-14 on 2nd reading.
Motion- Vice Mayor Howard Second-Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
2. CPA 18-3 Carroll’s Farm Supply
Moved to adopt Ordinance 2018-15 as presented.
Motion- Commissioner Bouie Second- Vice Mayor Howard
City Attorney Hoehn read the ordinance by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
3. LDR 18-4 Carroll’s Farm Supply
Moved to adopt LDR 18-3 Carroll Farm Supply as presented.
Motion- Commissioner Floyd Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the ordinance by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
H. DISCUSSION ITEMS- None
I. CITIZEN COMMENTS- None
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager’s report. Also informed the City Commission that Hawthorne is hosting the Alachua County League of Cities at city hall next Tuesday at 6PM.
2. City Attorney Hoehn- No report
3. City Commission
Commissioner Floyd- No report
Commissioner Roberts-Floyd- Seniors chair exercise class moved to the Methodist Church on Tuesday August 28, 2018.
Commissioner Bouie- Thank you to the city. She really enjoyed attending the FLC event.
Vice Mayor Howard- Really enjoyed attending the FLC event as well.
4. Mayor Surrency- FLC event was well represented by the City of Hawthorne. Had great discussions. No school grade yet. HHS open house on September 13 at 5:30PM. FFA fish dinner tickets $8. Football team first game Friday in Interlachen.
K. ~ADJOURN @ 8:57PM
These minutes are submitted for approval.
Lakesha H. McGruder, MMC Matthew Surrency, Mayor
City Clerk
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