MINUTES
REGULAR COMMISSION MEETING
June 17, 2014
6:30 p.m.
A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Vice Mayor Howard
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Bouie
B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Commissioner Carlton Second- Commissioner Roberts
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
C. ~RECOGNITIONS & GUESTS
D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1. Elder Care Services of Alachua County
Mr. Anthony Carisko, Executive Director of Eldercare of Alachua County- Eldercare was not able to get transportation expense in the county budget but is visiting the municipalities to ask if elder transportation can be included in each municipality budget. If the referendum pass they are asking for some of the funds be used for seniors in Hawthorne to get the needed transportation.
The City Commission agreed to keep the communication open concerning this issue but right now the City of Hawthorne focus is on getting our roads fixed which will take all the referendum money we get, and also we are trying to get our own senior building.
2. Sexton & Schnoll, Marc Schnoll - FY2012-2013 Audit presentation
Mr. Marc Schnoll and Ms. Cecilia Burrus presented the 2012-2013 City of Hawthorne audit and gave a brief over view of the audit. The financial assets improved, debt decreased and no new debt incurred this year.
E. ~CITIZEN COMMENTS
Mr. Keith Harmon, Hawthorne Library Branch Manager gave an update on the renovations happening next door at the library.
Sergeant Mike Powers- Has been in law enforcement for 19 years and has never seen a City Manager be proactive and get FDOT to get traffic rerouted from the city streets during the closing of RR crossing like City Manager Vause.
F. ~ROUTINE ITEMS
1. City Commission Minutes
Moved to approve the June 3, 2014 Minutes
Motion- Commissioner Roberts Second- Vice Mayor Howard
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
2. Resolution Authorizing Engineering Services agreement
Moved to approve the resolution executing an agreement with Mittauer and Associates as presented.
Motion- Vice Mayor Howard Second- Commissioner Bouie
Mr. Joe Mittauer was present.
City Attorney Hoehn read the resolution by title only.
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
3. FLC Annual Conference municipalities voting delegate
Moved to elect Vice Mayor Howard as the voting delegate for the City of Hawthorne
Motion- Commissioner Carlton Second- Vice Mayor Howard
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
4. FLC Annual Conference Commission Attendance
Commissioner Roberts stated she could not attend and City Manager Vause could use her funds to attend. All other Commissioners will be attending
G. ~~~~PUBLIC HEARING
SECOND READING-
A. Gas Franchise Agreement
Moved to approve the Agreement and Ordinance as presented
Motion- Vice Mayor Howard Second- Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only.
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
FIRST READING-
A. City Cemetery Regulations
Moved to adopt the Cemetery Ordinance on 1st reading as presented
Motion- Vice Mayor Howard Second- Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only
Commissioner Carlton |
Yes |
Commissioner Bouie |
Yes |
Commissioner Roberts |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
H. ~CITIZEN COMMENTS- None
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause- Gave an update on FDOT, FRDAP Grant, Planning Grant, American Legion, Steering Committee, ACBOCC, Hawthorne Homecoming, Staff and Mr. Doug Chadwick for volunteering to mow the old health department building.
2. City Attorney Hoehn- Statement of Financial Disclosures are due by July 1, 2014.
3. City Commission
A. Commissioner Carlton- No Report
B. Commissioner Roberts- Toured Pleasant Gardens and notice some of the homes being remodeled. Thanks to the City Clerk for the letter about her training. It was very well writing and informative.
C. Commissioner Bouie- Sorry she missed the walk for Commissioner Randall but had a family emergency that was unexpected concerning her mother.
D. Vice Mayor Howard- Also sorry her missed the walk, but heard it was a great success.
4. Mayor Surrency- Commissioner Randall walk had a great turn out. The cancer awareness was also good even though the entertainment canceled. Town Hall Meeting on June 23, 2014 @ 6:30PM. Thank you to the City Manager for the City Commissioners name tags. Asking each Commissioner to be present at the Hawthorne Homecoming opening ceremony to be recognized.
K. ~ADJOURN
Meeting was adjourned at 8:00PM.
These minutes are submitted for approval.
LaKesha H. McGruder, CMC Matthew Surrency, Mayor
City Clerk
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