May 8, 2007
Lucy B. Wallace
William J. Marinelli
Timothy A. Clark
Robert E. Eubank
Chair, Lucy Wallace, called the meeting to order at 7:30 P.M. in the Town Hall Meeting Room.
CABLE COMMITTEE – STUDIO SPACE – Chair of the Cable Committee, Jackie Normand, was in attendance to discuss with the Board the need for studio space for various Cable Committee programs and activities. Former chair of the Cable Committee, Jonathan Williams of Whitman Road, was in attendance and gave the Board the history of situation and how initially with the addition of the Bromfield School, there was a dedicated space, which later was used for classroom purposes. Ray Dunn of 86 Bolton Road and member of the Cable Committee, also was in attendance to list the requirements the Cable Committee is seeking in a studio space, such as, the need for 24 hour access, broadcast capability, basic control of space for light, sound and temperature, access to restroom facilities and approximately 400 square feet for the
actual studio and for various storage. The Board asked questions of the individuals in attendance of their various studio requirements. The Board informed the individuals in attendance that they have asked the Town Center Planning Committee to examine the municipal buildings in the town center and what their potential and future uses are. The Board instructed the Cable Committee to get in touch with the Town Center Planning Committee, to ensure that they are aware of the space needs of the Cable Committee, so that if possible they can secure a studio space in one of the municipal buildings.
FOURTH OF JULY COMMITTEE – PBS FILMING – Tim informed the Board that the Fourth of July Committee has been approached by a documentary film crew from San Francisco that wants to film the Town’s 4th celebration to go with the documentary they are doing on composer Charles Ives. Kathy Farrell, this year’s chair of the Fourth of July Committee was in attendance to discuss this request and to answer any of the Board’s potential questions. She explained that Michael Tilson Thomas, musical director of the San Francisco Symphony, has selected Harvard's 4th of July celebration as the site of his documentary on Charles Ives. Charles Ives is considered by many to be one of the greatest American composers. InCA Productions, a San Francisco based production company, has been creating a series
of documentaries about classical music with Michael Tilson Thomas. The series is part of Keeping Score, a multimedia initiative by the San Francisco Symphony to educate popular audiences about classical music. The Board asked questions of Ms. Farrell with regard to the request. She further stated that she has been in contact with Ed Denmark, Police Chief, to get his input and concerns if any. The Board endorsed and approved this request, and is honored to have been selected for this documentary.
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APPOINTMENT – PLANNING BOARD – ASSOCIATE MEMBER – Mary Essary, Peter Brooks and Joe Sudol, of the Planning Board, were in attendance to introduce Leo Blair, of East Bare Hill Road, to the Board. The Planning Board is requesting that Leo be appointed as an associate member to their Board. On an Essary/Marinelli motion, the Planning Board and the Board of Selectmen voted unanimously by a roll call vote (Essary – AYE, Brooks – AYE, Sudol – AYE, Marinelli – AYE, Eubank – AYE, Clark – AYE, Wallace – AYE, Dean – AYE) to appoint Leo Blair to the Planning Board as an associate member.
HARVARD ROADS – DPW DIRECTOR – RICH NOTA – DPW Director, Rich Nota was in attendance and presented the Board with an inventory of all of Harvard’s Roads. The list identified the classification of the roads, be it local, arterial or state, the length, the width, the type of surface, when it was last paved, date of last crack filling, the current condition of the road, and the level of priority. The Board asked questions of Rich with regard to the list and how he determined the priority levels. Rich then presented the Board with a roadway program for 2007 and how he was going to use the Chapter 90 monies. He explained to the Board the various roads and what needed to be done to them. The Board asked questions of Rich. Additionally, Rich presented the
Board with his requests with regard to equipment needed to continue DPW operations. The Board discussed these requests at length, and Bill felt that it would’ve been more beneficial for the requests to have been presented several months ago during the various budget discussions. Rich defended the requested and answered the Board’s questions. On a Marinelli/Eubank motion the Board voted 3 to 1 (Clark – NAY) to spend $65,000 of the capital budget request for a maintenance truck, new trash compactor unit for the Transfer Station, portable trench protection unit, new 40 CY open top container for Transfer Station, and miscellaneous small equipment (plate compactor, gas generator, trench pump, portable lights with stands & a power broom. On a Clark/Eubank motion, the Board voted 3 to 1 (Marinelli – NAY) to spend $40,000 in Chapter 90 supplemental funds on a an asphalt roller and trailer, truck mounted portable asphalt hot box, trailer mounted
water tanker and a solar powered trailer mounted sign board.
DEP MEETING – BROMFIELD WASTEWATER TREATMENT FACILITY – Tim Clark updated the Board on the recent meeting of the DEP with regard to potential additional usage of the Bromfield School’s Wastewater Treatment facility. Tim attended this meeting with Bill Marinelli, Lorraine Leonard, Tim Bragan and a representative from Weston & Sampson. Tim further reported that it was a positive meeting and that the DEP wants to see an incremental approach for maximizing the utilization of the wastewater treatment plant.
BRISTOL MYERS SQUIBB – Bob reported to the Board on the groundbreaking ceremony of the new Bristol Myers Squibb facility which took place at Devens. The Board asked questions of Bob.
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SPECIAL EDUCATION TASK FORCE – Bob reported on the status of the Special Education Task Force Audit Committee and that they are seeking feedback from the Board with regard to what the audit should entail. That input should be forwarded on to Bob. Bob will report further at a future meeting.
MINUTES – On a Dean/Eubank motion, the Board voted unanimously to accept the minutes of 3/31 and 4/17, as amended.
JBOS – Bob Eubank explained that at the recent JBOS meeting there was confusion with regard to question # 2, which was “Would the Board support a disposition scenario of Devens that would result in a portion of Devens becoming its own viable standalone community?” He reported that he would give a more detail report after the next JBOS meeting.
PLANNING BOARD – TOWN CENTER PLANNING COMMITTEE – APPOINTMENTS – Tim informed the Board that the Planning Board is getting ready to make their annual appointments to the Town Center Planning Committee (TCPC), and have requested that the Board nominate a representative to serve on the TCPC. Lucy explained that once the liaison assignments have been determined, a representative would be designated at their next meeting on 5/22.
FINANCE COMMITTEE STUDY COMMITTEE – APPOINTMENTS – Tim distributed a letter to the Board from Maria Kaufmann of 56 South Shaker Road and Laura Martineau of 256 Stow Road, who were petitioners who signed the citizen’s petition with regard to the selection of Finance Committee members. Their letter urges the Selectmen, Finance Committee and the School Committee to choose their representatives to serve on the committee which will examine how Finance Committee members are selected. The Board discussed their request and anticipates making appointments to this committee at their next meeting, and instructed Tim to notify the petitioners accordingly.
ANNUAL APPOINTMENTS – On a Dean/Eubank motion, the Board voted unanimously to make the following appointments:
Deborah Keller Nygren, Access to Services Liaison
Kathy Fricchione, Ayer Road Adhoc Committee
Rick Maiore, Board of Assessors
Kara Minar, CPC, Planning Board representative
Vicki Smith, Elderly & Disabled Taxation Aid Committee
Rick Maiore, Elderly & Disabled Taxation Aid Committee
Susan Whalen Frechette, Historical Commission, Historical Society rep.
Otto Solbrig, Historical Commission, Conservation Commission rep.
Roseanne Saalfield, Historical Commission, alternate
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Jeff Shaw, Personnel Board
Jim DeZutter, Zoning Board of Appeals, alternate
On a Clark/Eubank motion, the Board voted unanimously to extend any and all outstanding appointments until the Board’s next meeting.
GARDEN CLUB PLANT SALE – BANNER REQUEST – Tim presented the Board with the request from the Garden Club to hang a banner for their annual plant sale for Saturday, May 19th. On a Clark/Eubank motion, the Board voted unanimously to authorize the Garden Club to hang a banner advertising their annual plant sale.
PINE HILL VILLAGE 40B – ALL BOARDS MEETING - There will be an all boards/open public meeting to discuss the Pine Hill Village project so as to provide written comments to MassHousing regarding this project. The meeting is to be conducted by the Housing partnership and will take place on Thursday May 24th at 7:30 P.M. in the HES cafeteria.
RICH NOTA – CDM MEETING – Tim informed the Board that Rich Nota would like to set up a meeting with CDM to discuss a draft report in late May/early June and wants to know if the Board would like to participate in that meeting. The Board indicated an interest in participating in this meeting, however, no date has been set as of yet. Tim will follow up at a future meeting.
***On a Clark/Marinelli motion, the Board voted unanimously by a roll call vote (Marinelli – AYE, Eubank – AYE, Wallace – AYE, Clark – AYE) to enter into executive session as authorized by Chapter 39, Section 23B of the Massachusetts General Laws, at a meeting for which 48 hours notice has been given, for the purpose of discussing strategy with respect to union negotiations. Following the executive session, the Board will reconvene into open session for the sole purpose of adjourning.***
The meeting adjourned at 10:28 P.M.
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