Town of Georgetown, MA - June 11, 2012

June 11, 2012


	Memorial Town Hall, 1 Library Street, Georgetown, MA 01833 Ph. (978) 352-5755 #000000;">BOARD OF SELECTMEN MEETING MINUTES Memorial Town Hall 6/11/12 7:00 PM – General Meeting 3^rd Floor Meeting Room Selectmen Present: C. David Surface, Chairman; Philip Trapani; Gary Fowler, Clerk; Stuart M. Egenberg Others Present: Michael Farrell, Town Administrator; Janet Pantano, Administrative Assistant Absent: Stephen Smith ______________________________________________________________________________________ 6:30PM-Executive Session Call to Order Mr. Surface called the meeting to order at 7:00PM. Pledge of Allegiance Warrant & Minutes Warrant to be signed Minutes: May 21, 2012 Mr. Trapani moved to approve the minutes of May 21, 2012. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Board Business Sergeant recommendation by Police Chief Mulligan Police Chief Mulligan and Lt. Cudmore were present Chief Mulligan introduced Intern William Queen from Salem State who is working with the PD and will be working with residents and business owners on safety of their homes and businesses. Chief Mulligan stated that he would like to recommend appointment of a Master Patrolman to Sergeant. Lt. Cudmore explained the process that the applicants went through. He stated that they held an oral board with a Sergeant and two Police Chiefs all from other towns. He stated that this board gives a recommendation to the Police Chief. He stated that there were 4 candidates. He stated MPO Hatch cleared the board and is his recommendation. The Police Chief read his letter of recommendation of MPO Hatch. Mr. Surface asked if past reviews of MPO Hatch have been good. The Police Chief stated that all Officer Hatch’s reviews have been good. Mr. Surface asked if this is a new position. Chief Mulligan stated that it is not he is filling a position open from an officer that has retired. Mr. Trapani stated that Officer Hatch has a good reputation in town and he welcomes the opportunity to move him along. Mr. Trapani moved to appoint Master Patrol Officer Hatch as a Sergeant for the Georgetown Police Department effective July 1, 2012. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Camp Denison Committee request to allow alcohol at events at the Camp Jim Lacey, Bob Morehouse, and Bob Gorton were present Mr. Lacey gave an update on the Camp and some history. He stated that the committee average age is over 75 and that they have a problem getting volunteers. He stated that the camp may have to be maintained by contractors in the future and they will need additional funds if this happens. He stated that they have had an increase in renters and would like to hold weddings in the lodge but people want to be able to have alcohol at these events. He stated that they met with the ConCom and they have come up with conditions and requirements. He stated that under this policy the applicant must apply to the Camp Denison Committee then it goes to ConCom and then to the BoS for approval. He stated with the ability to have alcohol at events it would enhance the funds they can raise. Mr. Surface asked if they have the approval of the ConCom. Mr. Lacey stated that they do and received the approval about a month ago. Mr. Surface stated that the Camp Denison committee could use members and encourage residents watching to help out. Mr. Egenberg stated that they should use social media to get the word out on renting the facility. Mr. Lacey stated that they are on Facebook already. Discussion on One-Day License’s. Mr. Egenberg moved to approve the Camp Denison/ConCom Liquor License Policy for functions at Camp Denison, 84 Nelson Street. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Mr. Farrell stated that this has been a long process and that there have been discussions with our insurance carrier. Highway Contracts, etc/Peter Durkee, Highway Surveyor to be present Bayside Engineering, Inc. Contract for Rehabilitation of West Main Street (Rt. 97) Mr. Durkee stated he wants to get this project to 100% design phase on this section of roadway. He stated that he has a good amount of funds banked in Chapter 90 for this project and the project would be paid over 3 years. Mr. Fowler asked if they have had these contracts before to sign. Mr. Durkee stated that they have in the past but has been a while since he has presented one. He stated that this is a more extensive contract and has been approved by counsel. Discussion on TIP items. Mr. Trapani moved to approve the Bayside Engineering, Inc. Contract for Rehabilitation of West Main Street (Rt. 97). Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Bayside Engineering, Inc contract for Townwide Culvert Replacements-7 Locations Mr. Durkee stated that the ConCom has allowed him to put 7 culvert replacements on one NOI and they are all in this contract. He listed that culverts and stated that most will be done in house and he is working with FEMA on some other culverts. Mr. Fowler asked if these will go towards the storm water report. Mr. Durkee stated that they would. Mr. Trapani moved to approve Bayside Engineering, Inc contract for Townwide Culvert Replacements-7 Locations as presented. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Pavement Mgmt Program contract for approval Mr. Durkee explained that this is a software program and would give the Highway Department a 5 year plan with what needs to be done on each road such as paving, sealcoating, etc. He stated that this will come with software and the software will have all road information such as width, length, cost of repair, etc. Mr. Egenberg asked what the upside of approving a private road is. Mr. Durkee explained difference of a private road and an unaccepted road which are meant to be accepted. He stated that there are certain regulations that must be met and the road built to those specifications before a road is accepted. Mr. Egenberg asked what the cost of the program is. Mr. Durkee stated that it will cost $18K for the program. Mr. Egenberg asked if there would be any additional cost in the future. Mr. Durkee stated that there may be to upgrade but he will be able to add new roads into the program. Mr. Trapani moved to approve the addendum agreement with Beta for a Pavement Management Program. Mr. Fowler seconded the motion. Discussion on original agreement. Mr. Farrell stated that he has the original and went to get the document. Hold vote for documents Stop Signs Mr. Durkee stated that there is a stop sign at Warren Street but it is not in the correct location. He stated that this was put up and needs to be moved. He stated that he and Officer Defeo will put together a form letter on stop signs, speed limits for the board to use. He stated that a stop sign is also needed at the intersection of West St and Pine Plain Road. He stated that any intersections that they are redoing they will make a T not a Y. Mr. Trapani stated that he would like it if they are working with the Traffic Committee on Elm Street to look at what will be needed for repairs, etc if a new school is built. Mr. Durkee stated that with the increase of traffic are they thinking of lights, sidewalks, drainage, etc. Mr. Farrell stated that the Architect from the School project came to the department head meeting and Elm Street was discussed. Mr. Surface asked that when they are putting in stop signs are the surroundings looked at. He stated that there is a stop sign with a fence blocking view on Canterbury Drive. Mr. Durkee stated that they do look at this and a Fence Viewer should review fences going up that will block site view. Pavement Mgmt Program contract for approval (continued) Mr. Egenberg moved to amend the original motion to include the approval of the original Beta Contract for a Pavement Management Program. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Mr. Surface asked for a vote on the original motion. The original motion on the amendment of the Beta Contract was approved by a unanimous vote as amended. Mr. Fowler asked if there would be any takings on West Main Street. Mr. Durkee stated that it would be difficult to do the same as East Main Street and the state does not require the breakdown lane on both sides as they did when East Main was redone so he does not at this time see any takings. He stated he will be holding public meetings on the project for residents. NPDES PII Small MS4 General Permit Annuals Report-Draft/for review and a vote to allow the chair to sign the final doc. Mr. Surface asked if this is time sensitive and if the Town Planner could come in and discuss. Mr. Farrell stated that Alan McIntosh of MVPC usually has written the contract but has been out of the office. He has reviewed this document and the Stormwater Committee will review before a signature is required. Mr. Fowler moved to allow the chair to sign the NPDES PII Small MS4 General Permit Annuals Report after acceptance by the Stormwater Management Committee. Mr. Egenberg seconded the motion and it was approved by a unanimous vote. Eagle Scout achievement by Michael Swenson Mr. Surface stated that Michael Swenson received his Eagle Scout Award and that this is a great achievement. Mr. Egenberg stated that he attended the award ceremony. Settlement Agreement Mr. Surface stated that this is a $250 settlement on a longevity payment and this settlement will save the town legal fees. Mr. Trapani moved to approve the AFSCME, Council 93, Local 939, AFL-CIO and Officer Sullivan Settlement Agreement. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Selectmen’s Report Mr. Farrell stated that these policies are for the boards review and he would like to approve them over the summer. Policy for Common Victualler License Policy on Approval of Contracts Mr. Farrell stated he wanted to pick off a few polices and this would be a good summer project. Mr. Farrell stated that most vendors give a standard contract and these are lopsided to the vendor. He stated that they should be lopsided to the town. Annual Report Mr. Fowler stated he does not want to loose interest in the State of the Town but he would like to see boards and committees that report to the BoS come in to a meeting and present their Annual Report. He stated that this would help them to get their report in on a timely manner. Mr. Surface asked for a list of boards and a letter to go to the boards by the end of August. Mr. Trapani stated that this could tie in with the State of the town in some way. Town Administrator’s Report Fraud Risk Assessment Update Mr. Farrell stated that the review was done last week and we should be getting a report soon and will bring to the board. Mr. Surface stated that he would ask for a plan with departments for any recommendations. Mr. Farrell stated that he gave recommendations to the departments as he met with them. ESCO Mr. Farrell stated that he is still waiting for an answer on the funding and this is held up at the State House. Reserve Fund Transfer Mr. Surface stated that this is for the Inspection Department salary line because of an illness. Mr. Trapani moved to approve the Reserve Fund Transfer of $2,500 to the Building Office Inspector Salaries. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Appointments & Approvals FY2013 Appointments Mr. Trapani moved to reappoint Christopher Rich as ADA Coordinator term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Christopher Rich to the Board of Health term to expire June 30, 2015. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Charles Davis, Frank Hauser, and Dan Walsh to the Cable Access TV term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Carl Shreder and John Bell to the Conservation Commission term to expire June 30, 2015. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Esther Palardy to the Council on Aging term to expire June 30, 2015. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Charles Davis, Frank Hauser, and Dan Walsh to the Cable Access TV term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint James Mulligan, Police Chief as Emergency Management Director; Albert Beardsley, Fire Chief and Thomas E. Dejoy as Assistant Directors; Peter Durkee, Highway Surveyor, Deborah Rogers, Health Agent, and Alfred DePietro to the Emergency Management Team; James Mulligan as Emergency Response Coordinator; Albert Beardsley as FEMA Assistant Director and Thomas Dejoy as Team Member term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Reginald Tardif, Wayne Snow, Michael Anderson, Stephen Smith, and Michael Farrell to the Energy Committee term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Michael Farrell, Town Administrator as the Acting Finance Director term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Albert Beardsley, Fire Chief as the Forest Warden term to expire November 1, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Andrew Herendeen as the Hazardous Materials Coordinator term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Tillie Evangelista as the Merrimack Valley Planning Commission Representative and Howard Snyder as the Alternate Member term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Deborah Rogers as the Mosquito Larviciding and Spraying Coordinator term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Richard Aberman, James DiMento, Elizabeth Wade, Suzanne Caulfield, David Schauer, Juliette Rec, and Al Kitichin to the Park and Recreation Commission term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Lt. David Thomson, Lt. Donald Cudmore, Sgt. Kevin Defeo, Detective Supervisor Thomas Dejoy, Detective James Rodden, Master Patrolmen Michael Goddu, Patrolman Dennis Sullivan, Derek Jones and Adam Raymond to the Police Department term to expire June 30, 2015. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Reed Wilson as the Assistant Animal Control Officer term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint James Mulligan, Police Chief as a Constable term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Carl Shreder, Pentucket Pond and John Bell, Rock Pond Harbormasters term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Kenneth Woodbury, George Comiskey, and Joseph Bouchard as School Crossing Guards term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Michael Farrell, Town Administrator as the Sexual Harassment Grievance Officer term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint James Mulligan, Police Chief, Albert Beardsley, Fire Chief and Thomas Dejoy to the SATURN (Statewide Anti-Terrorism Unified Response Network) term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Virginia Adams to the Republican Registrar of Voters term to expire June 30, 2015. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Bill Hastings, Bill Monroe, Jeff Wade, Christian Roop and Richard Paganelli to the Recreational Path Committee term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Kenneth Woodbury, Pamela McKay, and Deborah Mulligan to the Scholarship Committee term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint C. David Surface, Tillie Evangelista, Rob Hoover, Alan Aulson, Jr, Peter Durkee, Jeff Wade, George Comiskey, Ellie Sinkewicz, Michelle Smith, Kerry Stauss, Eric Zadina to the School Building Committee term to expire June 30, 2013. Mr. Trapani seconded the motion and the motion was approved by a 3-1 vote. Mr. Fowler stated that he feels the committee is just concerned for the children and not looking at the cost to the Town. Mr. Trapani moved to reappoint Dr. Donna Tanner and Carol Jacobs as Non-Voting members of the School Building Committee term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a 3-1 vote. Mr. Trapani moved to reappoint Michael Farrell as a Non-Voting member of the School Building Committee term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Trapani moved to reappoint Robert Rose as the Sealer of Weights & Measures term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Trapani moved to reappoint Deborah Rogers, Steven Przyjemski, Howard Snyder, Peter Durkee, and Michael Farrell to the Stormwater Management Committee term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Trapani moved to reappoint Kopelman & Paige as Town Counsel term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Trapani moved to reappoint Peter Durkee to the Traffic Review Committee term to expire June 30, 2013. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote. Mr. Trapani moved to reappoint Sgt. Kevin Defeo to the Traffic Review Committee term to expire June 30, 2013. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Mr. Egenberg moved to reappoint Philip Trapani as the Veterans’ District Representative term to expire June 30, 2013. Mr. Fowler seconded the motion and the motion was approved by a 3-0 vote. Mr. Trapani abstained. Mr. Egenberg moved to reappoint Jeffrey Moore to the Zoning Board of Appeals term to expire June 30, 2017. Mr. Trapani seconded the motion and the motion was approved by a unanimous vote. Mr. Surface reminded all those who were appointed that they have to see the Town Clerk to be sworn in to the new appointment. Mr. Fowler thanked the School Building Committee for all their hard work. Mr. Surface stated that he went to a MSBA meeting last week and the project was moved to the next step. Mr. Egenberg thanked all appointees for their service on boards and asked others to get involved and to make a difference. Next Meeting Monday, June 25, 2012 at 7:00PM, Town Hall, 3^rd Floor Meeting Room Mr. Trapani moved to adjourn. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote. Meeting adjourned at 8:55PM. Minutes transcribed by J. Pantano.