Memorial Town Hall, 1 Library Street, Georgetown, MA 01833
Ph. (978) 352-5755 color:#000000;">BOARD OF SELECTMEN MEETING MINUTES
Memorial Town Hall
3/26/12
7:00 PM – General Meeting
3rd Floor Meeting Room
Selectmen Present: C. David Surface, Chairman; Philip Trapani; Gary Fowler, Clerk; Stuart M. Egenberg
Others Present: Michael Farrell, Town Administrator; Janet Pantano, Administrative Assistant
Absent: Stephen Smith
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Call to Order
Mr. Surface called the meeting to order at 7:00PM.
Pledge of Allegiance
WARRANT & MINUTES
Warrant to be signed
Minutes of March 12, 2012 General Meeting and Executive Session.
Mr. Trapani moved to approve the General Meeting minutes of March 12, 2012. Mr. Egenberg seconded the motion and the minutes were approved by a unanimous vote.
Mr. Trapani moved to approve the Executive Session minutes of March 12, 2012. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote.
Minutes of October 24, 2011.
Mr. Trapani moved to approve the minutes of October 24, 2011. Mr. Egenberg seconded the motion.
Mr. Fowler noted some changes of date and name in the heading.
Mr. Trapani moved to approve the amendment to the minutes of October 24, 2011. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote.
Mr. Trapani moved to approve the amended minutes of October 24, 2011. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote.
Board Business
Request from Pentucket Workshop Preschool to use the Library lawn on Friday, June 15, 2012 from 4-8PM and to block off that section of Pleasant Street.
Mr. Surface asked if this has ever been done. Ms. Pantano stated that the event has been held before but it is new to use the Library. She stated that they will provide the town with a certificate of liability naming the town as an additional insured. Mr. Surface stated that they need to talk with the Police Chief and Library.
Mr. Trapani moved to approve Pentucket Workshop Preschool to use the Library lawn on Friday, June 15, 2012 from 4-8PM and to block off that section of Pleasant Street and to contact the Police Chief and Library. Mr. Fowler seconded the motion and the motion was approved by a unanimous vote.
Request from the Building Inspector to be given the authority to waive permit fees for projects on Municipal Buildings.
Mr. Surface stated that he would be okay with this as long as the Building Inspector provides a monthly report on what permits fees are waived. Mr. Trapani asked if this is done in other towns and asked if this would affect his tracking. Mr. Farrell stated that there are not a lot of permits waived and it would show as a wash. He stated that with the ESCO project if they have to add the fees will be less for projects to be done. Mr. Surface stated he does not see it as an impact. He asked if they should have permits over a certain number come to the BoS such as over $250. Mr. Trapani stated that they could do a trial until end of fiscal year. Mr. Fowler asked with the new permitting software coming in would this change as the company gets a percentage of fees. Mr. Surface
stated that the number of permits would be a measurement of productivity. Mr. Fowler asked if we waive fee do they still get a percentage. Mr. Farrell stated that he would look into this. Mr. Trapani asked for Mr. Farrell to look at this from an accounting practice if this will make an impact. Hold for next meeting.
ATM Warrant for May 7, 2012
Mr. Surface stated that they are not ready to vote on articles tonight and to hold until the next meeting. Mr. Farrell stated that CPC and FinCom are meeting this week and votes will be made.
TOWN ADMINISTRATOR’S REPORT
Budget Update
Mr. Farrell stated as of the end of February we are on target with the budget. He stated that 63% of the budget has been spent. He stated that Snow and Ice is $19K in deficit which is very low. He stated that a pleasant surprise is the unemployment line has taken a nose dive which is very good. He stated that either extensions have run out or people have found jobs. He stated that on Revenue the new ambulance has yet to collect but are billing at $25K for January and $44k for February and this is very good. Mr. Surface stated this is encouraging. Mr. Farrell stated that more people are accepting transport because it is a Georgetown people and this is what the consultants had projected.
APPOINTMENTS & APPROVALS
Request to fill the Associate Planning Board member seat and/or vacant Planning Board member seat.
Mr. Surface stated that they do not have any applicants to appoint so hold for now.
Request from Al Kitchin for appointment to the Park & Recreation (term would expire 6/30/2012.)
Mr. Trapani moved to approve the appointment of Al Kitchin to the Park & Recreation Commission term to expire June 30, 2012. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote.
Board Business
Mr. Surface stated Mr. Fowler is proposed a breakfast workshop at Byfield Parish Church with Selectmen from Rowley, Boxford, Newbury and Groveland on Saturday, April 14th. Mr. Surface stated that this should be posted if more then three members are attending. He thanked Mr. Fowler for setting this up.
Correspondence
Mr. Surface stated that they have a request from the Park & Rec for the BoS support of a project before the CPC for funds to finish the park off East Main Street. He stated that there is a meeting tomorrow evening. Mr. Fowler explained that the ConCom does not want them to start without all the funds for the project because of the impact to the wetlands. Mr. Farrell stated that this is how they treat most projects as they do not want them to start and not have enough funds to finish. Mr. Egenberg explained what the Park & Rec was looking for and that they want to move forward at a faster pace.
Board Business
Mr. Trapani stated that they are deciding about whether they should go forward with the Strategic Plan request for funds or wait for the DoR report and then work together. Mr. Farrell stated that he was not sure whether they should be done in tandem or separate. He stated that he would talk with DoR to see what they recommend.
Mr. Surface stated that they will have an Executive Session on April 9th before the regular meeting.
Mr. Surface stated that School Building Committee is coming to our meeting on April 9th to present their findings on new study. Mr. Fowler stated that we will not know the School Committee vote on the 9th and he would like to know there vote before voting on any changes. Mr. Surface stated that he agrees and asked members to keep their calendars open in case we must set up an additional meeting to vote.
NEXT MEETING
Monday, April 9, 2012 at 7:00PM, Town Hall, 3rd Floor meeting room.
Mr. Trapani moved to adjourn. Mr. Egenberg seconded the motion and the motion was approved by a unanimous vote.
Meeting adjourned at 7:35PM.
Minutes transcribed by J. Pantano.
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