Francestown Board of Selectmen
Meeting Minutes
June 13, 2011
The meeting being properly posted, and Hardwick, S. Carbee and Arnold present constituting a quorum, Hardwick called the meeting to order at 6:45 p.m.
Motion to enter non-public session under RSA 91-A:3 II (b) made by Hardwick. Roll call vote: Hardwick yes, S. Carbee yes, Arnold yes.
The Board entered non-public session at 6:45 p.m.
Motion to reconvene the public session made by Hardwick seconded by Arnold. Roll call vote: Hardwick yes, S. Carbee yes, Arnold yes. The Board reconvened the public session at 7:15 p.m.
7:15 p.m. Hormoz Soheili – Tax issue
Mr. Soheili met with the Board to discuss his tax assessment. He stated that several realtors have told him that his property is not worth as much as he is being assessed. He believes he applied for an abatement in a previous year. The Board will see what they can find about that, but advised Mr. Soheili that he should apply for an abatement later in the year.
Laurie Barr asked for permission to place a sign on the common for a Town Hall meeting in Greenfield tomorrow night to meet State Representatives Andy Sanborn, Bart Hardwick and Dan Donovan. The Board granted him permission to place the sign on the common for June 14, 2011.
7:20 p.m. BAC –
The Board met with the BAC members and Dept heads to review the operating budget through 4/30/2011. A comparison of last year’s budget to this year through 4/30/2011 was noted as well timing variances. Some items that were budgeted for came in higher than anticipated which will result in that department needing to find a reduction in another line item. It was noted that departments need to account for expenses in the most appropriate account, if an account is not currently set up to report the expense, and it is a regularly recurring item then next year during the budget process new accounts can be added. The Board advised that the chart of accounts would be changed to match the State chart of accounts, which will have no direct effect on departments other than needing to learn new numbers. A proposed schedule was presented which brought up several concerns. Some thought that the proposed dates started too late. Arnold had said that the intent is to have departments come in
to the meeting with better budgets, which will result in more productive meetings. Budgets will be submitted to the Board of Selectmen and reviewed by the BAC prior to meeting with department heads, which will make meetings move quicker and be more productive. Charlie Pyle suggested that the two Boards meet again in September to discuss the BAC role in the budget process.
FBOS 6/13/2011 meeting minutes cont.
Chief Bell requested a check for $25,388 payable to Mac Mulkin Chevrolet to purchase the new cruiser. He was instructed to complete a check request form.
Gary Paige gave an update on the Russell Station Rd project:
DES permit received
Met with contractors today will meet again on 6/14
PSNH needs to offset power lines. He met with Asplundh Tree to discuss which trees would need to be trimmed
Met with Cindy McInnis to show her what will be done
Gary had wanted to pave Poor Farm Road sooner than now, but because of a logging operation he chose to wait until they complete their operation. Since he received his initial quote for paving the price has increased by about $8000 for overall town wide paving.
Catch basin on Mountain Road needs to be fixed. This is outside of perimeter for which he has asked for in his budget. Must be fixed as it is a known deficiency. Rough estimated to cost $2,000 - $6,000. Because of this unanticipated expense something else will need to be put off.
Gary noted that the reconstruction work on Pleasant Pond Road is going very well; the Millers are doing excellent work.
The Board talked with Gary about fuel allocation. He is not in favor of all fuel expenses being accounted for in his budget. Hardwick pointed out that the Board is responsible for accurately reporting expenses and it may not be considered accurate if all out of Highway. There was some talk about creating a fuel line within the budget. No decisions were made.
Items signed –
S. Carbee moved to accept and sign the 2011 Prosecutor Contract. Hardwick seconded. Approved.
Check manifest for 6/13/2011
Response to Tom Anderson RTK
Engagement letter for 2010 audit
Primex schedule of exposures
Hardwick moved to adopt the Snow Removal Policy. Arnold seconded. Approved.
FBOS 6/13/2011 meeting minutes cont.
Polly Freese inquired about the status of the Francestown Village Store. She (Ms. Freese) stated that she has brought this up numerous times and feels that the Planning
Board is dragging their feet. Arnold assured her that they are not dragging their feet and that a member of the Planning Board has been designated to look into the situation.
S. Carbee reported that he spoke with Alan Thulander regarding whose is responsible for purchasing flags. Mr. Thulander will purchase flags for the Town common and Schoolhouse. He will also purchase the State flag. Mr. Thulander also talked with Chief Bell and worked out an agreement as to who will be responsible for lowering and raising of the flags.
Motion to enter non-public session under RSA 91-A:3 II (c) made by Hardwick. Roll call vote: Hardwick yes, S. Carbee yes, Arnold yes.
The Board entered non-public session at 9:00 p.m.
Motion to reconvene the public session made by S. Carbee seconded by Arnold. Roll call vote: Hardwick yes, S. Carbee yes, Arnold yes.
The Board reconvened the public session at 9:25 p.m.
The Board voted 2-1 to hire Sorrell Mckay to fill the vacant cleaning position at an hourly rate of $14.75.
Respectfully submitted,
Sherry Miller
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