DUXBURY FREE LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
APRIL 16, 2003
Members Present: Theodore Flynn (Chair), Lynne Walsh, Carl Meier, Margaret Lougee and
Nancy Delano
Staff Present: Elaine Winquist (Director), David Murphy (Assistant Director), Nancy
Denman (Assistant Director), James Jaquette (Assistant Director), Deborah
Killory (Administrative Assistant)
Also Present: Sally Redmond (President of Friends of the Duxbury Free Library)
The meeting was convened at 7:38 am in the Setter Room at the Duxbury Free Library and was voted into executive session at 7:40 am. The meeting was roll called out of executive session at 7:53 am and the regular session was called to order at 7:55 am.
Fiscal Planning and Advocacy Retreat
A retreat for Library Trustees, Library administrators, members of the Inc. Board, and members of the Board of the Friends of the Library will take place on May 3. Mr. Flynn asked Ms. Winquist to lead discussions on the existing strategic plan and the fiscal crisis. Mr. Meier was asked to lead a discussion on the philosophical implications of using private funds for public activities. In a discussion on fiscal concerns for the upcoming year, Ms. Winquist reported that the Board of Library Commissioners have lowered the municipal appropriations requirement and has said that state aid can still be received (at a reduced percentage) if 80% or 90% of the materials requirement is met.
Ms. Redmond noted that the Friends would like a list of long range needs of the library so that they could fundraise to those needs, and hopes that this will be included in the discussions at the retreat. Any additional ideas for agenda items for the retreat can be sent to the director.
Duxbury Playgrounds
Mr. Flynn reported that the final plan for the new playground places the main entrance on the library side, contrary to the request of the library trustees. Further, when the director expressed her concerns about the parking issue, the town manager stated that the parking lot adjacent to the library is a municipal parking lot, not the library parking lot. Mr. Flynn instructed staff and trustees to refer any complaints about the parking situation to the Selectmen.
Mr. Meier left the meeting at 8:15.
Minutes of previous meeting
The minutes of the March 12, 2003 meeting were presented. Two amendments were made.
Moved by Ms. Lougee, seconded by Ms. Walsh, to approve the minutes of the March 12, 2003 meeting as amended.
Vote: 4 – 0 in favor
Director’s report
Ms. Winquist reported that the Town Manager had asked all departments to make cuts in the current year’s (FY03) budget. The library was asked to make a $2,500 cut; Ms. Winquist stated that she would take the funds from the substitute/overtime line.
Departmental Reports
Reports of the Children’s, Circulation, Reference and Technical Services Departments were presented. Mr. Flynn congratulated Ms. Snoeyenbos on having an article published in Young Adult Library Services.
Friends Report
Ms. Redmond noted that the Friends will be funding the summer programming for the Young Adult department and the mailing of Library Lore, the Library’s newsletter. She said that the committees are working on fundraising. Ms. Redmond attended legislative day with Ms. Winquist. Ms. Lougee commended Ms. Redmond and the Friends on the success of the membership campaign.
Upcoming meetings
The date of the June meeting was changed from June 18 to June 25. There will be no July meeting; the summer meeting will take place on August 13. At the next meeting, Library Director evaluation packets will be distributed.
Moved by Ms. Walsh, seconded by Ms. Lougee, to adjourn the meeting at 8:42 am.
Vote: 4 – 0 in favor
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