DUXBURY FREE LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
May 15, 2002
Members Present:
Theodore Flynn (Chair), John Hill, Lynne Walsh, Carl Meier, Margaret Lougee and Nancy Delano
Staff Present:
Elaine Winquist (Director), David Murphy (Assistant Director), Nancy Denman (Assistant Director), James Jaquette (Assistant Director), Deborah Killory (Administrative Assistant)
The meeting was convened at 7:33 am in the Setter Room at the Duxbury Free Library and went into executive session at 7:34 am. The meeting was roll called out of executive session at 7:45 am and the regular session was called to order at 7:45 am.
Minutes of previous meeting
The minutes of the March 20, 2002 and April 11, 2002 meetings were presented. Amendments were made to the minutes of the April 11, 2002 meeting.
Moved to accept the minutes of the March 20, 2002 meeting as presented.
Vote: 6 – 0 in favor
Moved to accept the minutes of the April 11, 2002 meeting as amended.
Vote: 6 – 0 in favor
Chair’s report
Mr. Flynn and Ms. Winquist attended the annual meeting of the Inc. Board on May 11, 2002. The terms for Bob Mastrovita and Priscilla MacCallum expired; they will be replaced by Chris Flanagan and Judy Dinneen.
Mr. Flynn reported that the last tuition reimbursement warrant has been paid. Ms. Killory has completed her final course and a warrant for reimbursement for that course will be submitted as soon as she receives her grade.
Director’s report
Mr. Hill commented that the parking situation at the schools will undoubtedly continue this year because of construction, but that the trustees should address traffic and parking issues for the next school year now in order to be sure that problems are taken care of before the opening of the school year.
Ms. Winquist attended a highway safety committee meeting and a school building committee meeting and received a copy of the traffic consultant’s report. She noted that the project is on schedule for the most part. She was informed that there is parking available behind the middle school for high school students; the police department has been helpful in directing students away from the library parking lot. The Highway Safety Committee has agreed to put fire lanes around the islands in both library parking lots, although a date for the project has not yet been set. The traffic consultant’s report agrees with the library trustees that traffic flow in front of the library and down to St. George Street should be one way. The number of parking spaces in the
project has been increased from 300 to 500.
A letter from the trustees will be sent to the school committee concerning planning for parking in the fall; copies of this letter will be sent to the Superintendent of Schools and the School Business Director. A copy of the letter that was addressed to Mr. Buttkus concerning the playground will be sent to each of the Selectmen.
Department reports
Copies of the Children’s, Circulation, Reference and Technical Services reports were distributed to the trustees. Ms. Denman commented that Cyber Patrol filters have been installed on the internet computers in the children’s department. There have been problems with the system filtering out acceptable sites, such as Google and Disney. Some of these problems have been solved, others continue. Mr. Meier suggested asking the schools about their experience, as they have been using filters for approximately one year now.
Meeting Room policy
A revised meeting room policy was distributed and discussed at the April meeting.
Moved by Mr. Meier, seconded by Ms. Walsh, to approve the revised Meeting Room Policy as presented.
Vote: 6 – 0 in favor
Exhibit/Display Policy
A revised exhibit/display policy was distributed and discussed at the April meeting.
Moved by Mr. Meier, seconded by Ms. Walsh, to approve the revised Exhibit/Display Policy as presented.
Vote: 6 – 0 in favor
Director’s Evaluation
Ms. Lougee is waiting for the evaluation of one more trustee; she will then collate them and forward to Mr. Flynn.
The Incorporated Board would like to do some fundraising to increase the endowment and asked that the Board of Trustees review the idea.
Moved by Mr. Meier, seconded by Ms. Lougee, to approve the fundraising efforts of the Inc. Board.
Vote: 6 – 0 in favor
Moved by Mr. Hill, seconded by Mr. Meier to send a letter of thanks to Bob Mastrovita to express appreciation for his leadership as President of the Inc. Board.
Vote: 6 – 0 in favor
Mr. Flynn asked Ms. Winquist to work on a crisis management budget, looking at cuts of $50,000. $100,000 and $150,000. He noted that the trustees would fight cuts, but must be prepared if they are necessary. Mr. Meier said that staff should know what the trustees are doing on this front and why.
Mr. Hill noted his dissatisfaction with the new online system; other trustees agreed.
Moved by Mr. Hill, seconded by Ms. Delano, to send a letter to OCLN noting that the Trustees are unhappy with the iBistro product, based on their own experience with it.
Vote: 6 – 0 in favor
Ms. Winquist shared an article written by DFL Library Associate Carleen Loper for the journal Library Mosaics, concerning her experience starting a library writing group. She also noted that at the Special Town Meeting in June, she intends to request a transfer of surplus funds from the personal services budget to the expense budget.
Moved by Mr. Hill, seconded by Mr. Meier, to adjourn at 8:46 am.
Vote: 6 – 0 in favor
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