Community Preservation Committee Meeting
Thursday, July 2, 2009
The Community Preservation Committee (CPC) held a meeting in the Mural Room, Lower Level of the Town Hall on Thursday, July 2, 2009 beginning at 8:00 a.m. Members present included Chairman Holly Morris, John Bear, Lynne Devnew, Tony Kelso, Brendan Keohan, and Pat Loring. Sarianna Seewald was absent. Also present were Frank Mangione from Fiscal Advisory Committee and George Wadsworth from the Planning Board.
PUBLIC FORUM
No subject was brought forth.
SB 90 – ACT TO SUSTAIN COMMUNITY PRESERVATION
Topic is moved to next meeting agenda in order to allow individuals to review proposed legislature.
FINANCES
The Finance Director, John Madden was present for the discussion. The CPC discussed with the Finance Director estimated state matching funds, 10% reserve for each purpose and project funding for FY 2010. Mr. Bear asked for a financial report in September, prior to the deadline for new applications in October. It was suggested a future agenda item should be whether to develop a policy of having a minimum balance in each purpose.
COMMUNITY PRESERVATION COALITION
The CPC continued to discuss whether to join the Community Preservation Coalition. Members agreed to check with other communities who have joined the Coalition.
PROJECT UPDATE
Artificial Turf Field – the CPC discussed construction invoices. It was noted that the CPC is paying for only site work and drainage. Ms. Morris will draft a letter to the contractor indicating the contractor should only submit invoices related to site work and drainage. The CPC discussed unanticipated ancillary costs associated with the project as it relates to Town Counsel and other town employees time. Ms. Loring recommended that a criterion for evaluating future proposals should include long term impacts on municipal staff.
ADMINISTRATIVE MATTTERS
The CPC reviewed invoices to be paid. Ms. Loring made a motion that was seconded by Mr. Bear.
Motion: to pay from the administrative account the invoice from Town Counsel for legal services related to the artificial turf field project in the amount of $3,378.75
Vote: 6 – in favor; 0 – opposed. Motion passed.
Ms. Loring made a motion that was seconded by Dr. Devnew.
Motion: to approve the payment of the invoice for the purchase of two banners in the amount of $198.00.
Vote: 5 – in favor; 0 – opposed; 1 – abstention (Bear). Motion passed.
Dr. Devnew made a motion that was seconded by Mr. Kelso.
Motion: to pay Timothy Orwig for the completion of the third phase of the Tarkiln School nomination to the National Register of Historical Places.
Vote: 6 – in favor; 0 – opposed. Motion passed.
The CPC reviewed draft minutes of the meeting on 6/11/2009. Ms. Loring made a motion that was seconded by Mr. Kelso.
Motion: to approve the minutes of the meeting on 6/11/2009, as drafted.
Vote: 5 – in favor; 0 – opposed; 1 – abstention (Devnew). Motion passed.
Meeting adjourned at 9:35 a.m.
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