Community Preservation Committee Meeting
Thursday, September 18, 2003
The Community Preservation Committee held a meeting in the Mural Room, Lower Level of the Town Hall beginning at 8:00 a.m. Members present included Chairman Holly Morris, Diane Bartlett, Jody Hall, Tony Kelso, Pat Loring, Arthur Vautrain and George Wadsworth. Also present was Joe Grady, Conservation Administrator.
PUBLIC FORUM
No subject was brought forth.
OPERATING BUDGET
The Committee discussed the proposed operating budget for Fiscal Year 2005. It was recommended that the Committee budget the full 5% allocation of the receipts for administration, as permitted under the Community Preservation Act (CPA). The Chairman will check with the Town Accountant for the dollar amount. It was noted that proposed budget is only an allocation and that any money not spent would be returned to the CPA Fund. Ms. Bartlett made a motion that was seconded by Ms. Hall.
Motion: to request the FY 2005 operating budget be in the amount of the full 5% receipt allocation, as allowed under the CPA.
Vote: 7 - in favor; 0 -opposed. Motion passed.
WRIGHT BUILDING RFQ
Ms. Morris reported she is working with the Town Manager on a Request for Qualifications (RFQ) and Request for Proposal (RFP) and that she has a meeting scheduled with him and the DPW Director on September 19, 2003. The CPC appointed Mr. Kelso and Mr. Wadsworth to be their representatives for any review of the Requests for Proposals.
UPDATE ON HOUSING RESTRICTIONS
Ms. Morris updated the Committee on the status of the housing restrictions.
Ms. Morris left the meeting at 8:30 a.m. Mr. Wadsworth was Acting Chairman for the remainder of the meeting.
CONSERVATION RESTRICTION ENDOWMENT
Pat Loring recused herself from this discussion. Mark Primack, Executive Director of the Wildlands Trust presented revised stewardship calculations for the Committee to review. Mr. Wadsworth recommended that property bounds be installed along the property lines to further protect the parcels from encroachment. Mr. Vautrain noted that these stewardship costs are a one-time request and that with any future land acquisitions, the stewardship costs would be incorporated into the Town Meeting warrant article for the purchase of the parcel. Ms. Hall made a motion that was seconded by Mr. Vautrain.
Motion: that the CPC approve the stewardship expenditures of $5,975 for the Merlet conservation restriction, $8, 354 for Hamedah, and $11,455 for Delano, to endow the constriction restrictions on these three parcels.
Vote: 5- in favor; 0 - opposed. Motion passed.
It was noted that Ms. Morris and Ms. Loring were not present for this vote.
Ms. Loring returned to the meeting at 9:20 a.m. at the conclusion of this agenda item.
PROPERTY BOUNDS
Mr. Grady reported he is still working on getting estimates for installation of property bounds.
EXECUTIVE SESSION
At 9:25 a.m. Ms. Loring made a motion that was seconded by Mr. Vautrain.
Motion: to go into executive session to consider the taking, purchase, exchange, lease or value of real property which, if discussed outside of this session could have a detrimental effect on the negotiating position of the governing body.
Vote: A roll call vote was taken; 5 - in favor; 0 - opposed. Motion passed. Ms. Bartlett was not present for this roll call vote, but returned to the meeting during the executive session.
The Chairman of the Finance Committee, Frank Mangione was asked to stay for the executive session.
At 10:10 a.m. Mr. Vautrain made a motion that was seconded by Ms. Loring.
Motion: to reconvene into open session.
Vote: A roll call vote was taken; 6 - in favor; 0 - opposed. Motion passed.
Ms. Loring left the meeting after the executive session
ADMINISTRATIVE MATTERS
The Committee reviewed the draft minutes of the meeting for 9/4/03. Mr. Vautrain added a sentence that in future land acquisitions, endowment costs would be included in the Town Meeting article as part of the costs for the purchase of conservation land. Ms. Hall made a motion that was seconded by Mr. Vautrain
Motion: to approve the minutes of the meeting on 9/4/03 as amended.
Vote: 5 – in favor; 0 – opposed. Motion passed.
The Committee signed a bill for reimbursement of expenses for Ms. Bartlett to attend the Community Preservation Institute classes.
Meeting adjourned at 10:20 a.m.
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