Village Board of Trustees
Regular Meeting
September 19, 2012
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 19th of September, 2012 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
David Venditti, Deputy Mayor
Robert Murray, Trustee
Mark Pohar, Trustee
Lori A. Sullivan, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Village Managers Report by Village Manager Zegarelli
- The FWSP refinancing date is set for November 1st.
- The lettering was installed on the front of the building.
- The Schrade Road drainage pond is being dredged after many years of neglect.
- The Club Field entrance was enhanced with plantings.
- The yearend audit for Fiscal Year 2011-2012 was completed.
- The Blue Star Monument dedication went well and had many attendees.
- The Triathlon went well.
- The Fire Department Annual Inspection and dinner will be on October 20th.
- Many people attended Community Day.
- Residents are reminded that school is open and to please drive carefully.
Public Comments
There were no public comments.
Authorize Village Manager to Execute a Lease Agreement – United States Postal Service
Village Manager Zegarelli noted the changes that were made to the lease from prior years.
The Board requested the memorandum outlining the lease agreement be incorporated as part of the minutes.
Upon motion by Trustee Murray, seconded by Trustee Sullivan, the Board voted unanimously to approve the resolution as amended:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute on behalf of the Village a five year lease agreement with United States Postal Service for the lease of Village Owned Property located at 200 Scarborough Road for the annual rental of $21,503 payable in equal monthly installments exclusive of the utilities effective December 1, 2012 through November 30, 2017 in accordance with the lease agreement as outlined in the attached memorandum.
Tax Abatements
Upon motion by Trustee Sullivan, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the resolution as set forth on the dais and listed below:
8 ASH ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 8 Ash Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 8 Ash Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $1,825 from $7,300 to $5,475; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $315.12 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $315.12 based upon the reduced assessment values in the Stipulation of Settlement and Order.
25 JACKSON ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 25 Jackson Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 25 Jackson Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $2,200 from $8,950 to $6,750; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $379.88 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $379.87 based upon the reduced assessment values in the Stipulation of Settlement and Order.
27 OAK ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 27 Oak Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 27 Oak Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $950 from $9,350 to $8,400; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $164.03 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $164.03 based upon the reduced assessment values in the Stipulation of Settlement and Order.
801 PLEASANTVILLE ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 801 Pleasantville Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 801 Pleasantville Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $400 from $10,350 to $9,950; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $69.07 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $69.06 based upon the reduced assessment values in the Stipulation of Settlement and Order.
99 WASHBURN ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 99 Washburn Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 99 Washburn Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $2,750 from $11,000 to $8,250; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $474.85 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $474.84 based upon the reduced assessment values in the Stipulation of Settlement and Order.
51 JACKSON ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 51 Jackson Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 51 Jackson Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $850 from $9,250 to $8,400; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $146.77 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $146.76 based upon the reduced assessment values in the Stipulation of Settlement and Order.
7 SATINWOOD LANE
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 7 Satinwood Lane; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 7 Satinwood Lane for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $2,400 from $13,550 to $11,150; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $414.41 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $414.40 based upon the reduced assessment values in the Stipulation of Settlement and Order.
177 LARCH ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 177 Larch Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 177 Larch Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $950 from $8,750 to $7,800; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $164.03 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $164.03 based upon the reduced assessment values in the Stipulation of Settlement and Order.
78 LARCH ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 78 Larch Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 78 Larch Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $350 from $7,550 to $7,200; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $60.43 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $60.43 based upon the reduced assessment values in the Stipulation of Settlement and Order.
4 JACKSON ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 4 Jackson Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 4 Jackson Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $2,300 from $9,250 to $6,950; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $397.14 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $397.13 based upon the reduced assessment values in the Stipulation of Settlement and Order.
3 DOGWOOD LANE
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 3 Dogwood Lane; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 3 Dogwood Lane for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $2,050 from $18,250 to $16,700; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $707.95 based upon the reduced assessment values in the Stipulation of Settlement and Order.
171 LARCH ROAD
WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 171 Larch Road; and
WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 171 Larch Road for the 2011 Town assessment year, Fiscal Year 2012-2013 Village assessment roll; and
WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2012-2013 assessment roll and the approval of the budget for Fiscal Year 2012-2013;
WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2012-2013 assessment roll by $1,100 from $8,900 to $7,800; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2012-2013 in the amount of $189.93 and the abatement of the tax bill for Fiscal Year 2012-2013 in the amount of $189.93 based upon the reduced assessment values in the Stipulation of Settlement and Order.
Assessment Year |
Address |
Original Assessed Value |
New Assessed Value |
~ |
Original Tax Amount |
Reduced Tax Amount |
Total Revenue Reduction |
Refund |
Abatement |
Assessment Reduction |
|
|
|
|
|
|
|
|
|
|
2011 |
8 Ash |
$7,300 |
$5,475 |
$1,825 |
$2,520.98 |
$ 1,890.74 |
$ 630.24 |
$ 315.12 |
$ 315.12 |
|
|
|
|
|
|
|
|
|
|
2011 |
25 Jackson |
$8,950 |
$6,750 |
$2,200 |
$3,090.79 |
$ 2,331.05 |
$ 759.75 |
$ 379.88 |
$ 379.87 |
|
|
|
|
|
|
|
|
|
|
2011 |
27 Oak |
$9,350 |
$8,400 |
$950 |
$3,228.92 |
$ 2,900.86 |
$ 328.06 |
$ 164.03 |
$ 164.03 |
|
|
|
|
|
|
|
|
|
|
2011 |
801 Pleasantville |
$10,350 |
$ 9,950 |
$400 |
$3,574.26 |
$ 3,436.13 |
$ 138.13 |
$ 69.07 |
$ 69.06 |
|
|
|
|
|
|
|
|
|
|
2011 |
99 Washburn |
$11,000 |
$8,250 |
$2,750 |
$3,798.74 |
$ 2,849.06 |
$ 949.69 |
$ 474.85 |
$ 474.84 |
|
|
|
|
|
|
|
|
|
|
2011 |
51 Jackson |
$9,250 |
$8,400 |
$850 |
$3,194.39 |
$ 2,900.86 |
$ 293.53 |
$ 146.77 |
$ 146.76 |
|
|
|
|
|
|
|
|
|
|
2011 |
7 Satinwood |
$13,550 |
$11,150 |
$2,400 |
$4,679.35 |
$ 3,850.54 |
$ 828.81 |
$ 414.41 |
$ 414.40 |
|
|
|
|
|
|
|
|
|
|
2011 |
177 Larch |
$8,750 |
$7,800 |
$950 |
$3,021.72 |
$ 2,693.65 |
$ 328.06 |
$ 164.03 |
$ 164.03 |
|
|
|
|
|
|
|
|
|
|
2011 |
78 Larch |
$7,550 |
$7,200 |
$350 |
$2,607.31 |
$ 2,486.45 |
$ 120.86 |
$ 60.43 |
$ 60.43 |
|
|
|
|
|
|
|
|
|
|
2011 |
4 Jackson |
$9,250 |
$6,950 |
$2,300 |
$3,194.39 |
$ 2,400.11 |
$ 794.27 |
$ 397.14 |
$ 397.13 |
|
|
|
|
|
|
|
|
|
|
2011 |
3 Dogwood |
$18,750 |
$16,700 |
$2,050 |
$6,475.12 |
$ 5,767.18 |
$ 707.95 |
$ 707.95 |
|
|
|
|
|
|
|
|
|
|
|
2011 |
171 Larch |
$8,900 |
$7,800 |
$1,100 |
$3,073.52 |
$ 2,693.65 |
$ 379.86 |
$ 189.93 |
$ 189.93 |
|
|
|
|
|
|
|
|
|
|
2011 |
172 Larch |
$8,300 |
$8,300 |
$0 |
$2,866.32 |
$ 2,866.32 |
$0 |
$0 |
$0 |
|
|
|
|
|
|
|
|
|
|
2011 |
25 Satinwood |
$12,000 |
$12,000 |
$0 |
$4,144.08 |
$ 4,144.08 |
$0 |
$0 |
$0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$18,125 |
|
|
$ 6,259.21 |
$ 3,483.58 |
$ 2,775.63 |
|
|
|
|
TOTAL AV REDUCTION |
|
|
TOTAL REVENUE REDUCTION |
TOTAL REFUND |
TOTAL ABATEMENT |
Award of Bid – Asbestos Abatement – Library and Community Center
Upon motion by Deputy Mayor Venditti, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
WHEREAS the Village received 17 bids for an RFP for Asbestos Abatement at the Library and Community Center; and
WHEREAS, the Village of Briarcliff Manor Capital Fund has designated a total of $12,963 from various codes $8,754.84 from H7410.201.08260 (Library Construction), $3,237.05 from H7410.201.11840 (Library Windows and Doors) and $971.11 from H1230.201.09161 (Village Buildings/Scarborough Firehouse); and
BE IT RESOLVED that the bid for Asbestos Abatement at the Library and Community Center is hereby awarded to Kielczewski Corporation as per their bid of $12,963.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Kielczewski Corporation for said project.
Minutes
Upon motion by Trustee Pohar, seconded by Trustee Murray, the Board voted unanimously to approve the minutes of September 5, 2012.
Adjournment
The Board reminded the public that there would not be a work session on September 25th and wished a Happy New Year to those that celebrated.
Upon motion by Trustee Murray, seconded by Trustee Sullivan, the Board voted unanimously to adjourn the meeting at 8:00pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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