Town of Willington
BOARD OF SELECTMEN • 40 OLD FARMS ROAD • WILLINGTON, CONNECTICUT 06279 • (860) 487-3100 • FAX (860) 487-3103
BOARD OF SELECTMEN
REGULAR MEETING NOV. 20, 2006
TOWN OFFICE BUILDING 6:30 P. M.
First Selectman Eldredge called the meeting to order at 6:30 P.M. with the following in attendance: Selectmen Patton & Lewis, D. Latincsics, L. Nicholls and residents. First Selectman Eldredge led the Pledge of Allegiance.
APPROVAL OF MINUTES
SELECTMAN LEWIS MOVED TO APPROVE THE MINUTES OF 11/6/06.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON& LEWIS) 0 NO
SELECTMAN PATTON MOVED TO APPROVE THE MINUTES OF 11/14/06.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
SELECTMAN LEWIS MOVED TO ADD THE USE OF MUNICIPAL FACILITIES POLICY TO THE AGENDA.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO ADD BUSINESS MANAGER DONNA LATINCSICS TO THE AGENDA.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
PRESENT TO SPEAK
Joe Philippi was present to discuss the Car Show at the Town Green. That was a very popular event but it was not held this year and he wondered why. It was explained that Dave Charette, who organized it was unable to do so this year and was not able to get anyone to take over.
CORRESPONDENCE
A list of correspondence was available at the meeting and in the Selectman’s office.
PUBLIC WORKS
Lynn commented we are grading and mowing, doing GASB, CIP and Transfer Station permit renewal. First Selectman Eldredge asked where are we with GASB? Lynn commented the old part of Town and catch basins
REGULAR MEETING -2- NOV. 20, 2006
are done, we are trying to get the short roads done. First Selectman Eldredge asked are we 50% done? Lynn said she doubts it. First Selectman Eldredge asked are we ready for winter? Lynn replied yes. Selectman Patton asked about the letter from Fuss & O’Neil regarding the storm water at the garage. Lynn commented she did not see the letter but that has been on the list to take care of. Selectman Patton commented this is a solicitation letter; should we contract this out? Lynn replied probably. Further discussion on this followed. Lynn commented the biggest thing is putting the plan together. Selectman Patton commented we are running into physical limitations of what people can do. We have Karl running all over. This is when we have to
bring in some contractors to help us. This may be in the CIP, it will be checked out. First Selectman Eldredge commented if it is not in CIP we should consider it this year. Selectman Patton asked is all the equipment working? Lynn replied yes, at the moment. First Selectman Eldredge asked how far are we on the roadside mowing? Lynn replied 98%.
USE OF MUNICIPAL FACILITIES POLICY
Selectman Lewis commented I must admit I was wrong in my understanding of the hold harmless agreement for the municipal facilities. These buildings are built, maintained and insured due to taxpayer’s dollars. For us to create a situation where the taxpayers can’t use the buildings because they have to take on the whole responsibility goes to far; we have insurance that covers for liability. I believe that the signature of the person, who is head of the club, should be to say that they will be sure that these buildings will not be misused. They will take the responsibility for misuse, but they should not have to take responsibility for someone falling, the Town has that already. The Town pays for the insurance for that. We are eliminating the use of the buildings by
non-profit organizations. Without the taxpayers paying their taxes you are not going to have the buildings, the insurance, the upkeep or anything. That is paid for by the taxpayers and we are taking the usage of these buildings away from them by having them sign the hold harmless agreement. First Selectman Eldredge commented you don’t believe that the head of an organization should have to sign the hold harmless agreement to take responsibility. Selectman Lewis commented they should take the responsibility for misuse. They should not be responsible for someone falling. If the organization misuses the building, that organization should be held responsible. Selectman Patton commented you are saying they should be responsible for damage to the building but not liability to the people. Selectman Lewis commented if it is due to misuse, anything. If someone comes in drunk, they are responsible to say you can’t be here
because you are creating a liability. I don’t think the nonprofit organizations should be held responsible for someone coming in off a snowy sidewalk and slipping on the floor. We are closing the buildings to people. First Selectman Eldredge commented I think you are saying we need a different hold harmless agreement that doesn’t accept blanket liability. Selectman Lewis commented it needs to be a taxpayer of the Town that is using it and it needs to be a nonprofit organization. Further discussion followed on misuse and negligence; what is a function and what is a meeting. Selectman Patton commented he will work on the hold harmless agreement, e-mail it to First Selectman Eldredge who can e-mail it to the attorney.
BUSINESS MANAGER
Donna Latincsics, Business Manager, gave the Board an 8-page report on the Town’s balance sheet. Discussion on this followed. Donna commented that a full presentation will be given to the Board of Finance on February 8, 2007. Selectman Patton asked how are we doing with the bonding? Donna commented the conference call went well, the bid opening is Thursday, Nov. 30th and the closing is Dec. 15th.
RESOLUTION FOR MEMORANDUM OF AGREEMENT – DEMHS & THE TOWN
First Selectman Eldredge read the Memorandum of Agreement between the State of Connecticut, Dept. of Emergency Management & Homeland Security and the Town of Willington regarding State use of FFY 2006 Homeland security Grant funding on behalf of Willington.
REGULAR MEETING -3- NOV. 20, 2006
SELECTMAN PATTON MOVED TO APPROVE THE RESOLUTION:
RESOLVED, THAT THE BOARD OF SELECTMEN MAY ENTER INTO WITH AND DELIVER TO THE STATE OF CONNECTICUT DEPARTMENT OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY ANY AND ALL DOCUMENTS WHICH IT DEEMS TO BE NECESSARY OR APPROPRIATE; AND
FURTHER RESOLVED, THAT MICHAEL ELDREDGE, AS FIRST SELECTMAN OF THE
TOWN OF WILLINGTON, IS AUTHORIZED AND DIRECTED TO EXECUTE AND DELIVER ANY AND ALL DOCUMENTS ON BEHALF OF THE TOWN OF WILLINGTON AND TO DO AND PERFORM ALL ACTS AND THINGS WHICH HE DEEMS TO BE NECESSARY OR APPROPRIATE TO CARRY OUT THE TERMS OF SUCH DOCUMENTS, INCLUDING, BUT NOT LIMITED TO, EXECUTING AND DELIVERING ALL AGREEMENTS AND DOCUMENTS CONTEMPLATED BY SUCH DOCUMENTS.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
STATEMENT OF UNDERSTANDING – TOWN & RED CROSS
SELECTMAN PATTON MOVED THAT THE FIRST SELECTMAN SIGN THE STATEMENT OF UNDERSTANDING BETWEEN THE TOWN OF WILLINGTON AND THE CHARTER OAK CHAPTER OF CONNECTICUT OF THE AMERICAN RED CROSS.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
APPOINTMENTS
FIRST SELECTMAN ELDREDGE MOVED TO RE-APPOINT GEORGIANA BOOTH AS THE AGENT FOR THE ELDERLY, TERM 12/7/06 – 12/7/08.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO RE-APPOINT MARK DROBNEY AS A REGULAR MEMBER OF THE CONSERVATION COMMISSION, TERM 12/1/06 TO 12/1/09.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO RE-APPOINT CAROL JORDAN AS A REGULAR MEMBER OF THE CONSERVATION COMMISSION, TERM 12/1/06 TO 12/1/09.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO RE-APPOINT ROBERT SHABOT AS AN ALTERNATE MEMBER OF THE CONSERVATION COMMISSION, TERM 12/1/06 – 12/1/09.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
REGULAR MEETING -4- NOV. 20, 2006
TAX REFUNDS
FIRST SELECTMAN ELDREDGE MOVED TO APPROVE A TAX REFUND OF $40.18 TO DONALD L. ALLARD.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO APPROVE A TAX REFUND OF $173.97 TO TRACY BRUNETTE.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
FIRST SELECTMAN ELDREDGE MOVED TO APPROVE A TAX REFUND OF $84.45 TO HONDA LEASE TRUST.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
BOARD OF SELECTMEN 2007 MEETING SCHEDULE
FIRST SELECTMAN ELDREDGE MOVED TO APPROVE THE FOLLOWING SELECTMEN 2007 MEETING SCHEDULE.
Selectman Lewis seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
BOARD OF SELECTMEN MEETING SCHEDULE - 2007
1ST & 3RD MONDAY (EXCEPT HOLIDAYS) 6:30 P.M.
TOWN OFFICE BUILDING
JAN. 02, 2007 (TUES.) JULY 02, 2007
JAN. 16, 2007 (TUES.) JULY 16, 2007
FEB. 05, 2007 AUG. 06, 2007
FEB. 20, 2007 (TUES.) AUG. 20, 2007
MAR. 05, 2007 SEPT. 04, 2007 (TUES.)
MAR. 19, 2007 SEPT. 17, 2007
APR. 02, 2007 OCT. 01, 2007
APR. 16, 2007 OCT. 15, 2007
MAY 07, 2007 NOV. 05, 2007
MAY 21, 2007 NOV. 19, 2007
JUNE 05, 2007 DEC. 03, 2007
JUNE 18, 2007 DEC. 17, 2007
JAN. 7, 2008
REGULAR MEETING -5- NOV. 20, 2006
GOOD & WELFARE
Selectman Patton commented he wishes Dave Tharp well in Iraq. Dave will be deployed early in December.
First Selectman Eldredge commented I hope his family feels free to contact us if there is anything we can do for them.
SELECTMAN LEWIS MOVED TO ADJOURN THE MEETING AT 7:37 P.M.
Selectman Patton seconded the motion.
VOTE: 3 YES (ELDREDGE, PATTON & LEWIS) 0 NO
Respectfully submitted,
Mary Bowen
Mary Bowen
Secretary
Board of Selectmen
860-487-3100
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