Planning and Zoning Commission
40 Old Farms Road Willington, CT 06279
February 5, 2013 – 7:30 PM
Meeting Minutes
Roll Call
Members Present:
Andrew Marco – Chairman
Thomas Murphy – Secretary
Edward Standish
Doug Roberts - excused
Members Absent:
John Sullivan - excused
Phil Nevers - excused
Walter Parsell - excused
James Poole – excused
Also Present:
Susan Yorgensen – Zoning Agent
Regular Meeting
Chairman Marco called the meeting to order at 7:32.
PZC2013-1 Application for a home occupation by Special Permit for making pickles (cold processing), mustard and the like in an existing home bakery kitchen at 327 Daleville Road (Map 2 Lot 3 Zone R80) Owner: Linda Lee Hill Applicant: Christine M McVey (Received January 15, 2013 Public Hearing on February 19, 2013 Decision within 65 days after close of P.H.)
The Public Hearing has been set for February 19, 2013.
A discussion was held on home occupation. S. Yorgensen said the homeowner will not be making the pickles so the applicant is required to obtain a special permit. In addition, if the applicant is making pickles from purchased cucumbers rather than out of their garden, they also are required to get a special permit.
PZC2013-2 Application to amend Special Permit and final site development plan to change loading dock into office space (701.5 sq ft), relocate trash compactor and improvement to gravel parking area to create sidewalk at 350 Ruby Road (Map 42 Lot 48-1 Zone DI) Owner/Applicant: FedEx Ground Package Systems, Inc (Received February 5, 2013 Public Hear by April 2, 2013 Decision within 65 days after close of P.H.)
Evelyn Smith, an Architect with CME Architecture was present for the applicant. She said she is working with FedEx to add a small addition to the maintenance facility. S. Yorgensen said she has not yet looked at the application but has looked at the plans.
Ms. Smith presented the plans. The application is for a single story structure, 12 feet by 61 feet. She said the location was approved on the previous application; they would like to move the trash compactor and put the office space in the current compactor area. S. Yorgensen said the compactor may have been shown on the as-built but she does not think it was approved. A discussion was held on the compactor. Ms. Smith said the compactor is for building trash and is on a concrete pad. S. Yorgensen asked if it had a lip and Ms. Smith said she does not believe so. A discussion was held on seepage from the dumpster.
A discussion was held on a Spill Response Plan also known as a Contingency Plan. S. Yorgensen said the applicant is required to submit the plan as part of the Special Permit.
The Commission had a discussion on whether or not a Public Hearing was deemed necessary.
E. Standish motioned not to hold a Public Hearing as the amendment is not a significant modification. T. Murphy seconded the motion.
Ms. Smith said they would also like to pave a walkway to allow staff to walk behind the trailers and inspect them. S. Yorgensen said this would add more impervious surface but would not put them over their limit.
As part of the Special Permit, the Commission would like the applicant to submit a Storm Water Prevention Plan and a Spill Response Prevention Plan.
All in favor. Motion carried.
Ms. Smith will submit the necessary documents and the application was tabled to the February 19, 2013 meeting.
Old Business
PZC2012-45 Application for 3 lot Re-Subdivision at 476 Tolland Turnpike and Meadow Lane (Map 16 & 21 Lot 22 Zone R80) Owner/Applicant: Ridgeview-Willington, LLC (Received November 20, 2012 Public Hearing January 15, 2013 continued to February 19, 2013 Decision within 65 days after close of P.H.)
This application has been tabled to the February 19, 2013 meeting. D. Roberts will need a CD of the January 15, 2013 meeting prior to the February 19th meeting.
Minutes
E. Standish motioned to approve the minutes of January 15, 2013. A. Marco seconded the motion. All in favor. Motion carried.
Staff Report and Discussion
A discussion was held on the need for an additional zoning staff member. Chairman Marco read statute 8-22 and a discussion was held on the budget process. A. Marco said the Commission can submit a budget proposal and the Board of Finance can approve it or deny it. A discussion was held. A. Marco would like the budget discussion added to the next agenda.
Correspondence
- Memo from Board of Selectmen regarding the Recording Secretaries for the Town of Willington Commissions.
Chairman Marco read a memo from the Board of Selectmen regarding the pay rates and expectations of the Recording Clerks. The Board of Selectmen would like to standardize the pay rate of the secretaries and conduct performance reviews. A discussion was held.
- Letter of Resignation from Matthew Ellis; he has moved to Storrs and can no longer serve on the board due to his residency.
- Letter from the Board of Selectmen appointing James Poole as a regular member of the Willington Planning and Zoning Commission.
A discussion was held on Public Hearings and adding a Special Meeting to review and discuss information received during the Public Hearing if deemed necessary but realizing that new information cannot be submitted during the Special Meeting.
Meeting adjourned at 8:30.
Respectfully Submitted,
Michele Manas
Recording Clerk
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