TOWN OF WILLINGTON
PLANNING AND ZONING COMMISSION
MINUTES OF JUNE 1, 2004
A. Call to Order
Latincsics called the meeting to order at 7:31 p.m.
B. Roll Call
Members Present: P. Latincsics, Vice-Chairman
M. Dinallo
N. Gray (alt.)
A. St. Louis
D. Lytwyn (arrived 7:36 p.m.)
P. Nevers
R. Tulis
Members Absent: T. Lough (alt.)
Members Excused: M. Ellis, Secretery
Also Present: S. Yorgensen, Planning and Zoning Agent
S. Nimerowski, Recording Clerk
C. Seat Alternates
Gray was seated for Lytwyn; after the arrival of Lytwyn, Gray was re-seated for Ellis.
D. Election of Officers
MOTION: To re-order the Agenda so that Election of Officers will occur after
Old Business.
By: St. Louis Seconded: Tulis
Result: Motion passes unanimously.
Lytwyn joined the meeting at 7:36 p.m.
E. New Business
MOTION: To add File #2004-15 and #2004-16 to the Agenda under New Business.
By: Nevers Seconded: St. Louis
Result: Motion passes unanimously.
1. File #2004-13 – Request pursuant to Section 8-24 for Use and Development and
Leasing of property at 60 Old Farms Road for Senior Housing. (Map 17, Lot 1).
Owner/Applicant: Town of Willington.
The Willington First and Second Selectmen were present.
Mike Eldredge said they are currently getting ready for submit an application to HUD for a 32-unit building adjacent to the senior center. He said one of the requirements is to give our sponsor, the ACCESS Agency, a lease option. He said the Agency will form a separate corporation; the duty of that corporation will be to oversee the development of and, later, management of, the property. That new corporation will sign a 75-year lease with the town. Mr. Eldredge showed the map. He said they will have to go to the Board of Selectmen and have a town meeting because it involves the leasing of town property. He said the HUD application must be submitted by early July.
Latincsics asked if the Commission needs to give its approval after considering if the plans are consistent with the town’s master plan, and Yorgensen replied yes.
MOTION: To approve the Use and Development and Leasing of property at 60
Old Farms Road for Senior Housing, as outlined on the map prepared
by the New Samaritan Corporation.
By: Nevers Seconded: Dinallo
There was discussion about the ACCESS Agency and the necessary process.
Mr. Eldredge explained their reason for changing to a new sponsor. Yorgensen said the ACCESS Agency has extensive experience with grants. St. Louis asked if they would be the sponsor for Phase II only, and Mr. Eldredge replied yes. He said that as part of the actual lease agreement there is a boundary description that coincides with this map; 1.84 acres is the only part leased to ACCESS. He said that Phase III may be leased to another company. He said the 75-year lease guarantees that the 32 units will stay low-income senior housing. He said the next phase will probably involve a higher income level.
Tulis asked what “strings” are attached to low-income housing; he also inquired about management. Mr. Eldredge replied that after ACCESS sets things up, a corporation will be set up in December 2004 or January 2005 to start the process. Lytwyn asked if we could change sponsors mid-stream if necessary, and Mr. Eldredge replied that after HUD awards sponsorship to ACCESS, we can not change sponsors.
St. Louis asked if either the town or the Board of Selectmen would have oversight over construction, and Mr. Eldredge replied that the corporation that will be set up by ACCESS would provide construction oversight.
St. Louis asked if Commission approval will be required for the site plan, and Mr. Eldredge said yes. He said the new corporation will probably be called the Willington Housing Corporation. In answer to a question by Nevers, Mr. Eldredge said that funding will be based on square footage; the funding will probably be $4,000,000-$6,000,000. He said the matter will come before the Board of Selectmen on Monday, June 7, and after that, a town meeting will be scheduled. Tulis said he would like to see the agreement before the scheduled town meeting.
Result: Motion passes unanimously.
2. File #2004-10 – Application for a 3-lot subdivision on Mihaliak Road (Map 45, Lot 1).
Owner/Applicant: Mary Litwinczyk. (Received 5/4/2004, Hearing on 6/15/2004, Site
Walk 6/8/2004 at 6:30 p.m. – rain date 6/9/04 at 6:30 p.m.; Decision by 8/17/2004.)
Gray asked to be excused from the site walk. The matter was tabled until the next meeting, at which time a Public Hearing will occur.
3. File #2004-15 – Application for Regulation Change to Sections 11.01.02.01 and
11.01.02.03 of the Town of Willington Zoning Regulations. Applicant: Dorian
Famiglietti. (Received 5/28/04; Hearing/Decision by 8/3/04.)
Yorgensen said the proposed changes involve home occupations.
MOTION: To set the Public Hearing date for July 20.
By: St. Louis Seconded: Nevers
Yorgensen noted that the decision date is always 65 days after the closing of the hearing.
4. File #2004-16 – Application for a modification to the special permit and approval of a
supporting site development plan for an addition to maintenance garage and adding a
maintenance shop. (Map 42, Lot 48-01, Zone DI.) Owner: FedEx; Applicant: GBC
Design, Inc. (Received 6/1/04; Hearing/Decision by 8/3/04.)
Yorgensen handed out copies of the FedEx plans. Yorgensen explained that the original site plan showed a maintenance garage sized similarly to this one, but did not show a storage building. She said that the regular site plan approval has expired, however.
John Walsh of GBC Design said that new paving and lighting areas are on the plan. He said there is an existing maintenance garage, but they are proposing to add two bays and storage to that facility. He said they will also do some paint striping to existing asphalt. He said the concrete dolly strips will be turned 90 degrees. He said the current maintenance shop is some distance away, so they want to add a one-story maintenance shop. The addition will be roughly 68 x 85, 5,780 sq. ft. St. Louis asked if it will be attached to the exterior of the existing building, and Mr. Walsh said yes.
Yorgensen said that a public hearing would be at the Commission’s discretion.
Tulis asked if an existing light will be in the new location. There was discussion about whether this constitutes a lighting change or not. Yorgensen said the lighting changes will be detailed in Phase II. Tulis pointed out on the plans were the light would be.
Latincsics said that we could make final approval of plans subject to agent approval. Tulis said that for those who live in the neighborhood, lighting has an impact now. He said he would like to see the lighting directed downward rather than outward. Yorgensen commented that she does receive negative phone calls concerning the lighting. She said that conditions may be put on the second phase. Mr. Walsh said that no site lighting is being changed for this phase, but it will be shortly when the second phase is presented.
MOTION: To approve File $2004-13, Phase I, modification to the special permit
and approval of a supporting site development plan for an addition to
maintenance garage and adding a maintenance shop, contingent upon
no change in lighting and subject to final staff approval.
By: Nevers Seconded: Gray
Result: Motion passes 6-0-1 (Tulis abstains).
F. Public Comment
The Commission will hear brief comments at this time from anyone wishing to speak.
No business can be conducted here nor can any comments be made about any public hearing item.
None.
G. Old Business
None.
D. Election of Officer(s)
MOTION: To postpone election of officers to the next meeting.
By: Tulis Seconded: Nevers
Result: Motion passes unanimously.
ELECTION OF OFFICERS SHOULD APPEAR ON THE NEXT AGENDA.
H. Minutes
Several changes in the May 18, 2004 minutes were requested: on page 1, M. Ellis, Secretary, was Excused, St. Louis was present, and Ridzon should be removed entirely; under “Seat Alternates,” Gray was seated at 8:04 p.m. for St. Louis. On page 3, the 5th full paragraph should read: “Tulis said that pervious pavers could be cost-effective over the life cycle.” In the last sentence of page 3, both site walks should read “at 6:30 p.m.”
MOTION: To approve minutes of May 18, 2004 as amended.
By: Tulis Seconded: Latincsics
Result: Motion passes 6-0-1 (St. Louis abstains).
I. Correspondence
None.
J. Staff Report and Discussion
Yorgensen noted that there will not be a meeting on July 6. She said she would send copies of the proposed regulation changes (File #2004-15) to Commission members in the mail with the minutes, before the public hearing takes place.
Latincsics asked about the status of issues at the Crossen properties and complaints of the Halchek property.
Yorgensen replied that Mr. Halchek has not responded. St. Louis noted that at least the front the property has been cleaned up some.
Yorgensen said staff has spoken Mr. Crossen and about the barn. She said he is aware that it has to be moved before a CO is issued on the house. When asked about the driveways, she said the driveway permit is for a different spot than where the two driveways are now. She said that Karl Acimovic and Mark Peterson are trying to come to an agreement about the driveway design, after which time the driveway superintendent must check it out. Latincsics asked Yorgensen if she is comfortable that Mr. Crossen is meeting our requirements. St. Louis asked if Mr. Crossen needs a new permit to locate the barn elsewhere, and Yorgensen replied yes. St. Louis noted that Crossen’s property consists of two zones.
K. Adjournment
MOTION: To adjourn at 8:55 p.m.
By: Nevers Seconded: Lytwyn
Result: Motion passes unanimously.
Respectfully Submitted,
Susan S. Nimerowski
Recording Clerk
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