TOWN OF WILLINGTON
Planning and Zoning Commission
Plan of Conservation and Development Committee
November 27, 2001
Minutes
Present were:
Ralph Tulis, Committee Chair, Gay St. Louis, Al St. Louis, Scott Trueb, Diane Becker, John Patton, Roger Peloquin, Suzanne Chapman, Valerie Pelletier, Bob Lisiewski, Kathy Blessing, Rick Maloney, Kathy Demers, Paul Pribula, Bill Goodale, Amy Malick (SCRC), Susan Yorgensen and David Sousa (CHA).
David Sousa gave an update on the status of the stakeholder interviews. He said most were complete except for some telephone interviews to be conducted with the government agencies and some residents. He distributed a rough draft of the feed back answers. The committee decided that this information would be sorted by topic under each of the corresponding questions.
Chairman Tullis proposed that the committee adopt a resolution stating its opinion regarding the privacy of those participating in stakeholder interviews. The resolution passed. The resolution reads as follows:
Be it resolved: that it is the goal of this Committee to formulate an accurate profile of community attitudes and opinions, and that candid responses from all stakeholders are essential to this goal, and that stakeholders to be interviewed will include persons who are private citizens and do not hold public office, and who are being asked to volunteer their time and viewpoints to create a balanced profile of community attitudes and opinions, and that stakeholders are less likely to exhibit the necessary candor if they know that their comments will be released to the general public; and since the data’s primary value is cumulative, public interest in withholding both the comments and identity of individual stakeholders and related documents clearly outweighs the public interest in disclosure. This resolution shall not
prohibit the release of the names of all stakeholders interviewed, nor all comments received from those stakeholders as a group.
Kathy Demers explained that we are falling short of our goals for study circle participants and facilitators. She passed out information sheets and registration forms. Kathy Blessing asked that all committee members come to the December 27, 2001 meeting with at least 5 completed registration forms. Chairman Tullis will also email Kathy Demers the list of stakeholders so she may invite them to participate in the study circles. A sample study circle was lead by Amy Malick to make the group more familiar with the process. The consensus was that study circles are an effective way to promote productive discussion. It was discussed that it is necessary to determine the “views” before the study circles begin. These views will be pulled from the stakeholder findings. David Sousa will
give the findings to Chairman Tullis from which Pat Scully will then come up with a proposed list of views. The committee will review and approve the views at the next meeting. David Sousa will also bring some maps and facts and figures to the December meeting for the committee to review for use in the circles.
The committee took time to review 3 samples of Plans from other towns. The general consensus is that our plan should be simple, organized (perhaps in tabular form) and should include legible maps, tables and pictures. David Sousa distributed a copy of the draft table of contents for the plan. It included items that must statutorily be included as well as items that we might want to include. Susan Yorgensen will distribute an explanation of what must be included in the plan per the new statute for the next meeting.
The December 27, 2001 meeting will begin at 7:00 PM.
The meeting adjourned at 9:35 PM.
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