Willington Public Library
7 Ruby Road
Willington, CT 06279
860-429-3854
Library Board of Directors Special Meeting Minutes - July 27, 2010
Present: Suzanne Chapman, Roby Passardi, Paula Enderle, Dorothy Drobney, Shirley Ernst
Absent: Nancy Bailey, Katherine Kalagher-Ryan
1) Meeting called to order at 6:46 PM
2) Present to Speak: None
3) Communications:
* John Rup will be doing an Eagle Scout project with the library.
* Suzanne reported on the fund balance in the library building project. The library building project came in under budget, however to use the funds for the library in any other way would require a restructuring of the debt, costing the town money and time. The town has the ability to use the funds on other town projects without the same limitation. A letter will be sent to the BOF and the First Selectman with the Boards agreement to allocating the funds for good use on another town project.
* A patron wishes to donate time in lieu of a fine.
4) Treasurer’s Report:
*The books for the year can now be closed.
*We did not take the last $15000 out of the endowment fund.
*The Friends donated to the programming costs.
* The “lost” hours have been added into the library schedule at a cost of $8435.85.
5) Old Business:
A. Donation Challenge:
The challenge goal has been met. We have sufficient money to fund the re-instated hours for 2 ½ years. Thank you letters have gone out, letters will be sent to the three people who made the challenge. One third to one half of the donators checked the “I want to know more about the friends” question.
B. Survey
There will be a report on the survey class at the next meeting. Suzanne, Katie and Brittany attended the class.
C. Energy/phone savings update:
We will be combining phone and electricity with the town. This will begin in December and will save 15% of our costs. The Library will still receive its own invoice.
D. 501c (3)
This is a work in progress and each committee will e-mail their section to the board members by September 1st. We will discuss them at the September meeting and will develop a draft to show to Nitsa. Paula will send a checklist to everyone.
6) Board Concerns
Donation Allocations Roby will be moving forward with:
1) A bench is to be purchased in honor of Philomena and Alfred Hunyadi and will be placed by the flagpole.
2) A Bike rack will be purchased in honor of Roby Passardi’s Mom with funding from donations made in Roby’s mother’s name.
3) A glider is to be purchased in honor of Barbara Ziobro Novak, for her fifteen years as a dedicated and beloved staff member of the Willington Public Library.
7) Adjournment - Shirley Ernst made a motion to adjourn at 7:40 pm. Paula Enderle seconded and the motion passed.
Respectfully Submitted by
Shirley Ernst
Library Board of Directors
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