MINUTES
Willington Housing Authority
Regular Meeting
6 p.m., October 21, 2013
Willington Senior Center Craft Room
60 Old Farms Road, Willington CT 06279
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Present: Chairman Robert Campbell; Vice-President Wilbur Gangaway; Secretary Don Berg; Treasurer Claudia D’Agata; Member Laurel Millix; Recording Secretary Brenda Sullivan.
1. Call to order – 6:08 p.m.
2. Present to speak – No members of the public present.
3. Old Business – Senior Housing “Button Hill”
There was discussion of D. Berto’s Oct. 20 2013 memo to the WHA in which he reported he has scheduled a meeting with Ed LaChance and Nick Lundgren at the DOH/DECD for Oct 23 for a debriefing on why the CHAMP 3 application for funding wasn’t approved so that adjustments can be made to the CHAMP 4 application, which is now being prepared, to obtain a higher score. That application is due Dec. 16, 2013. R. Campbell said he also intends to be at that meeting.
R. Campbell also reported that questions from the Federal Home Loan Bank application evaluators have been answered and we are now waiting for FHLB to announce who was selected for funding. D. Berto’s memo says that announcement may come in November or December. Putnam Bank is the application sponsor.
There also was discussion about the town’s procurement process and the Board of Selectmen’s refusal to approve payment for work by Gardner and Peterson from infrastructure funds.
R. Campbell said there also are unpaid legal bills for work on the town’s easement and tax agreement documents.
D. Berg asked how much of the Gardner and Peterson bill is related to work done on the land lease and suggested the town should pay for that work.
C. D’Agata said the Button Hill Infrastructure Coordination Contract with Gardner and Peterson has an outstanding bill of $3,606 and the balance on the Mayo-Crowe Inc. legal fees is $2,900 and all of that work is related to the easement agreement – so the town should reimburse the WHA for these fees, which would also allow the WHA to pay outstanding bills.
W. Gangaway asked if the WHA might approach the Board of Finance to ask for funding. R. Campbell suggested waiting until after further discussion with the selectmen.
R. Campbell said he asked D. Berto to continue to pursue payment of Gardner and Peterson as well as payment for legal services related to town documents – and said he would also attend any meeting D. Berto scheduled. C. D’Agata said she might also like to attend.
R. Campbell said he’s also asked D. Berto to look for other predevelopment funding; all funds from the DECD have been expended.
He also noted that consultant L. Wagner informed him and the First Selectman, and D. Berto, in an email that he has no concerns about WHA using funds left over from the grant for the septic system and so it is unclear why the Board of Selectmen continues to block access to those funds.
4. New Business – none.
5. Approval of Minutes – C. D’Agata moved and L. Millix seconded the motion to approve the September 9, 2013 minutes with corrections – adding a comma after the date at the head of the minutes, and correction to the spelling of Gardner, line 57, in the citation of the Board of Selectmen’s Aug. 19, 2013 meeting minutes, … using Gardner & Peterson without the bidding process. Motion passed unanimously.
6. Treasurer’s Report – C. D’Agata submitted the report and said there is a remaining balance of $1,353.95. There was also discussion about a refund from the town of a $650 charge.
7. Correspondence – Bills from Gardner and Peterson and from the attorneys, a Rockville Bank statement, a letter notifying the WHA it was not approved for CHAMP 3 funding, and the above-referenced Oct. 20 memo to the WHA from D. Berto.
8. Adjourn – Meeting adjourned at 6:30 p.m.
Submitted by Recording Secretary Brenda Sullivan
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