BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
REGULAR MEETING MINUTES
Thursday, July 20, 2017
Members Present:
Jim Bulick, Chairman
John Patton, Vice Chair
Barry Wallett
Peter Tanaka
Robert Wiecenski
Geoff Prusak
Annemarie Poole – Alternate
Mary Bowen – Alternate
Also Present: Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer; Michael VanDeventer, CPA of Mahoney Sabol; members of the public.
Chairman Jim Bulick called the meeting to order at 7:05 pm.
SEATING OF ALTERNATES – none needed
APPROVAL OF MINUTES
Barry Wallett motioned to approve the Regular Meeting minutes of June 22, 2017 with the following amendment, Geoff Prusak seconded. Robert Wiecenski abstained, all others were in favor, motion carried.
Add Barry Wallett as attending
Barry Wallett motioned to approve the special meeting minutes of July 5, 2017 with the following amendment, Peter Tanaka seconded. Robert Wiecenski abstained, all others were in favor, motion carried.
Correct the spelling of Barry Wallett’s name.
PRESENT TO SPEAK – no one
Board of Finance -2- July 20, 2017
NEW BUSINESS
Auditor Meeting concerning purchase orders
Auditor Meeting concerning year end closing practices.
Michael VanDeventer, CPA of Mahoney Sabol, was present to answer questions. He apologized for not being able to attend our previous meeting that he was invited to. The Board had a question regarding purchase orders initiated in one financial period for goods or services delivered in another financial period. He distributed to the Board a summary of the various Basis of Accounting typically used in government accounting. Discussion followed. Generally, it was OK to realize the cost in the initial period as long as there is an issued Purchase Order and an executed contract. The Board was not comfortable with this practice. Michael VanDeventer suggested that the Board adopt a policy regarding encumbrances and offered to provide an example.
State Budget update – no update at this time.
Appropriation for Re-Valuation
John Patton motioned that the Board of Selectman call a Town Meeting to authorize the appropriation of $76,000 in fiscal year 2018-2019 from the reserve fund, account #04-4020 for the purpose of the State mandated physical revaluation. Peter Tanaka seconded. All were in favor, motion carried.
OLD BUSINESS
School Building Study – no update
Annual Report for Fiscal Year July 2016 through June 2017 - Deb / Jim – letter going out shortly.
WEA Teacher Negotiations – Peter – Discussion to be held in executive session.
Cost Review Subcommittees: 5-Areas for review to see if we can realize any cost savings.
Fire / Ambulance - Peter / Barry – they are making plans to meet
Education -Barry / Annemarie / Jim – met before this meeting to strategize
General Government - Geoff / Jim – they are organizing
Public Works - John / Bob – nothing yet
Transfer Station - John / Peter – nothing yet
Board of Finance -3- July 20, 2017
The Board went into Executive Session 8:02 pm.
The Board came out of Executive Session at 8:11 pm.
CORRESPONDENCE - none
GOOD & WELFARE
We welcome Mary Bowen to the Board.
ADJOURMENT
The meeting was adjourned at 8:12 p.m.
Respectfully submitted,
Debra L. Lewis
Debra L. Lewis
BOF Recording Secretary
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