BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
REGULAR MEETING MINUTES
Thursday, January 19, 2017
Members Present: Members Absent:
John Patton, Vice Chair Jim Bulick, Chairman
Robert Wiecenski
Barry Wallett
Peter Tanaka
Elizabeth Treiber
Annemarie Poole - Alternate
Geoff Prusak – Alternate
Also Present: Christina Mailhos, First Selectman; Kim Kowalyshyn, Selectman; Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer; Christine Psathas, Registrar; Michael VanDeventer, CPA& Heather Greatorex of Mahoney Sabol
Vice-Chairman John Patton called the meeting to order at 7:03 pm.
SEATING OF ALTERNATES
Elizabeth Treiber motioned to seat Geoff Prusak for Jim Bulick. Peter Tanaka seconded. All were in favor, motion carried.
APPROVAL OF MINUTES
Barry Wallett motioned to approve the regular meeting minutes of November 17, 2016. Elizabeth Treiber seconded. All were in favor, motion carried.
PRESENT TO SPEAK
First Selectman Mailhos informed the Board that union negotiations will be starting this spring and they will be starting the process shortly. They are looking for a Board of Finance member to be a part of the process.
She had sent out an email on the snow budget. Maintenance issues with the trucks have made a negative balance to the maintenance line. But overall the budget is ok.
She then asked that a discussion on Siemans be added to the agenda under new business.
Geoff Prusak motioned to add Siemans to the agenda under new business. Elizabeth Treiber seconded. All were in favor, motion carried.
Board of Finance -2- January 19, 2017
NEW BUSINESS
Registrar's funding request for replacement fire proof file
First Selectman Mailhos informed the Board that the fire proof file cabinet that’s required by state law is not functioning properly and needs to be replaced as soon as possible. They have gotten quotes on a replacement which costs $3,800.
John Patton motioned to transfer $3,800 from #181 to #916 for the purpose to purchase a fire proof file cabinet. Barry Wallett seconded. All were in favor, motion carried.
2015 – 2016 Auditor’s Presentation
Michael VanDeventer, CPA and Heather Greatorex of Mahoney Sabol presented the Board with the 2016 Audit Results. He thanked the Board for deciding to continue with them. After reviewing the report questions were taken from the Board. Discussion followed. Everything appears to be in order.
School Facilities Study $15,000
Vice-Chairman Patton informed the Board that this was brought to the CIP. Barry Wallett said that the study will explore
- Renovating the schools,
- Building a new school, and
- Combining both schools.
Vice-Chairman Patton said that the Superintendant is doing a wonderful job. The Board of Finance members were in agreement with that the Board of Education should go ahead with the school facilities study to be funded through this year’s budget as recommended by Dr. Jacoby.
Budget Calendar & Regular Meeting Calendar
Barry Wallett motioned to approve the Budget and Regular meeting calendar. Elizabeth Treiber seconded. All were in favor, motion carried.
Annual Budget Letter
Vice Chairman Patton will talk with Chairman Bulick to put together the letter.
Siemans Contract
First Selectman Mailhos explained to the Board where things stand with the contract. She suggests that the Board of Selectmen meet with school building principals, Senior Center head, Public Works, First Selectmen, and Donna Latincsics meet every three months. They are putting together charts and keeping records instead of paying Siemans to do the study. The Board of Finance agreed with the Board of Selectmen to not continue with the Siemen’s Performance monitoring contract.
Board of Finance -3- January 19, 2017
OLD BUSINESS
Annual Report
The report is being compiled and a draft will be sent to the Chairman for review before presenting it to the Board for approval.
Joint Discussion P&Z, IWW, ZBA, BOF
Minutes have been distributed for approval.
Crumbling Foundation Rick Management
First Selectman Mailhos informed the Board that there is a caucus from all the Towns affected. They are trying to put together a bill to help. She distributed a chart showing approved reassessments to the properties. Discussion followed. Local leaders and the State Legislature are working on this on many fronts.
CORRESPONDENCE
– A Report on the Snow Budget Received from the First Selectman.
– The Monthly Financial Report Received from the Treasurer.
– A list of properties receiving tax reductions due to crumbling foundations received.
– Report from the Tax Assessor received.
– Report from the Tax Collector received.
– Annual Report from the Finance Department received.
– Annual Report from the Treasurer received.
GOOD & WELFARE - none
ADJOURMENT
The meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Debra L. Lewis
Debra L. Lewis
BOF Recording Secretary
Attachment: Regular & Budget Meeting Calendars
TOWN OF WILLINGTON
BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
2017 REGULAR MEETING CALENDAR
January 19th
February 16th*
March 16th*
April 20th
May 18th
June 15th
July 20th
August 17th
September 21st
October 19th
November 16th
December 21st
*Included in the Budget Meeting Calendar
WILLINGTON BOARD OF FINANCE |
2017-2018 BUDGET CALENDAR |
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DATE |
BUDGET CATEGORY |
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#1 |
Thur. 2/09/17 |
BOARD OF EDUCATION |
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# 2 |
Thur. 2/16/17 |
EMERGENCY SERVICES |
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0518 Emergency Preparedness |
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0221 Ambulance Payroll |
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0231 Fire Marshall |
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0232 WFD # 1 |
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0232 Willington Hill Fire Department |
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0234 Emergency Management Director Stipend |
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# 3 |
Thur. 2/23/17 |
SELECTMEN'S BUDGET |
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CAPITAL IMPROVEMENT PLAN |
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# 4 |
Thur. 3/02/17 |
REVENUE PRESENTATION |
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SPECIAL REVENUE FUNDS |
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0511 Dog fund |
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0512 Recreation Department |
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0513 Youth, Family & Social Services |
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0517 Library Board |
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# 5 |
Thur. 3/09/17 |
ELECTED OFFICIALS & COMMISSIONS |
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0121 Tolland-Mansfied Probate District |
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0126 Registrar of Voters |
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0131 Board of Finance |
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0132 Treasurer |
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0135 Board of Assessment Appeals |
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0151 Town Clerk |
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0161 Conservation Commission |
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0171 Planning & Zoning |
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0172 Zoning Board of Appeal |
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0175 Economic Development |
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0176 Inland Wetland Commission |
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0507 Housing Authority |
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# 6 |
Thur. 3/16/17 |
BUDGET DISCUSSIONS |
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# 7 |
Thur. 3/23/17 |
APPROPRIATION MEETING |
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Tue. 4/04/17 |
BUDGET HEARING |
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Tue. 4/18/17 |
TOWN MEETING |
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Tues. 5/02/17 |
REFERENDUM |
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approved BOF 11/XX/16 |
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