BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
REGULAR MEETING MINUTES
Thursday, August 18, 2016
Members Present: Members Absent:
Jim Bulick, Chairman Elizabeth Treiber
John Patton, Vice Chair Annemarie Poole - Alternate
Barry Wallett
Peter Tanaka
Robert Wiecenski
Geoff Prusak – Alternate
Also Present: Christina Mailhos, First Selectman; Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer.
Chairman Bulick called the meeting to order at 7:03 pm.
SEATING OF ALTERNATES
John Patton motioned to seat Geoff Prusak for Elizabeth Treiber, Peter Tanaka seconded. All were in favor, motion carried.
APPROVAL OF MINUTES
Peter Tanaka motioned to approve the regular meeting minutes of June 16, 2016 with the following amendment. Robert Wiecenski seconded. All were in favor, motion carried.
Under Conservation Commission add: This will be treated as a capital budget item with revenue expenses.
Peter Tanaka motioned to accept the regular meeting minutes of July 21, 2016. Robert Wiecenski seconded. All were in favor, motion carried.
PRESENT TO SPEAK - no one
NEW BUSINESS
The following two Capital Project updates were previously approved at the last budget referendum.
Board of Finance -2- August 18, 2016
Old Town Hall Electrical and Restoration
Selectman Mailhos would like the original amount of $13,500 increased to $15,000 because the bids received exceed the original amount estimated. Discussion followed.
Robert Wiecenski motioned to increase the amount from $13,500 to $15,000. Peter Tanaka seconded. All were in favor, motion carried.
Public Works Garage Renovations
Selectman Mailhos presented the Board with the request. The CIP had approved $20,000 be spent on the project. The Estimate for the project comes in at $13,500. Discussion followed.
Robert Wiecenski motioned that the Board of Finance requests the Board of Selectman call a Town Meeting to appropriate $13,500 from the Capital Projects Funs - LOCIP - 02-2017 Public Works Garage Improvements for the purpose of lighting, AC/heating upgrades and garage door resealing to be reimbursed by the State of Connecticut Local Capital Improvement Program. John Patton seconded. All were in favor, motion carried.
Transfer
Donna Latincsics presented the Board with a transfer request to close out the Gun Range Project (Leftover funds from fighting the gun range relocation are being returned back to the General Fund).
Peter Tanaka motioned to transfer $45,432.45 from Capital Projects Fund account number 03-3069, Fire Arms Training to General Fund account number 01-0503. All were in favor, motion carried.
OLD BUSINESS
Annual Report
Chairman Bulick updated the Board on where we stand with the Annual Report. The letter has gone out requesting everyone's reports be sent in with a September deadline.
Policy to Limit Annual Debt Service to (5-15%) of our Annual Operating Budget.
Chairman Bulick brought this up to the Board. Discussion followed. Donna will summarize our debt service details with respect to the operating budget (town government + K-8 budget) to see where we actually stand before we proceed further.
Gun Range Wrap-up
The transfer is complete and the books are closed.
P&Z P&Z/IWW/ZBA/BOF Joint Discussions
Meeting held June 13, 2016, follow-up meeting to be scheduled.
Board of Finance -3- August 18, 2016
Mansfield Willington Cooperative Agreement
Next meeting is set for September 14th.
CORRESPONDENCE
1st Selectman Mailhos gave the Board an update on the CIP Projects. Discussion followed.
GOOD & WELFARE
John Patton mentioned the Education budget and being able to fill all the positions with some changes that were made. Marybeth Wallet, a Board of Education member said that Superintendent Harding should be able to supply us with that information. She also spoke about the updated Web Site, which was done with no cost, being much better.
ADJOURMENT
The meeting was adjourned at 7:42 p.m.
Respectfully submitted,
Debra L. Lewis
Debra L. Lewis
BOF Recording Secretary
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