BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
REGULAR MEETING MINUTES
Thursday, May 21. 2015
Members Present: Members Absent:
Alan Ference, Chairman Elizabeth Treiber
John Patton, Vice Chair (arrived 7:30) Vacancy - Alternate
Jim Bulick
Robert Wiecenski
Annemarie Poole
Geoff Prusak – Alternate
Also Present: Donna Latincsics, Business Mgr; Tish Ignatowicz, Treasurer; Carol Larson, Tax Collector; David Harding, Superintendent; Derrick Dimmock, Public Works Director; Karl Acimovic
Chairman Ference called the meeting to order at 7:05 P.M.
SEATING OF ALTERNATES
Jim Bulick motioned to seat Geoff Prusak for Elizabeth Treiber. Robert Wiecenski seconded. All were in favor, motion carried.
PRESENT TO SPEAK
Peter Latincsics asked if he could speak later.
APPROVAL OF MINUTES
Motion to approve the Public Hearing Meeting Minutes of April 7, 2015 was made by Jim Bulick, Geoff Prusak seconded. All were in favor, motion carried.
Motion to approve the minutes for Meeting following the Public Hearing was made by Geoff Prusak with the following amendment, seconded by Alan Ference. All were in favor, motion carried.
Page 2 Under Budget Discussions, 3rd paragraph should read: Peter Latincics motioned to reduce the Board of Education budget by……
Motion to approve the Special Meeting Minutes of May 14, 2015 was made by Jim Bulick, Robert Wiecenski seconded. All were in favor, motion carried.
Board of Finance -2- May 21, 2015
NEW BUSINESS
Suspense List
Carol Larson, Tax Collector, presented the Board with the Suspense request for the 14/15 fiscal year. The total to be suspended is $33,295.25. The list will be turned over to a collection agency.
Annemarie Poole motioned to approve the suspense request dated May 21, 2015 for $33,295.25, Jim Bulick seconded. All were in favor, motion carried.
Establish a Non-Lapsing Education Fund
Superintendent Harding explained the need for the fund. The fund would be used to cover unplanned for expenses. He explained that the Board of Finance would have control. The fund would be funded from the surplus if any that the Board of Education would return at the end of the year. Discussion followed.
John Patton arrived 7:30.
Members of the Board mentioned having a cap of the fund of $100,000 or $150,000 and re-visiting this ever year.
Peter Latincsics, 97 Trask Rd, stated that he has a strong opposition to this. He doesn’t see any data and this should be part of next year’s budget.
Transfer - Non-Lapsing Education Fund
They will put together a policy and revisit this at our next meeting in June.
Appropriation - MBR Shortage
Superintendent Harding received as letter from the State of Connecticut Dept. of Education stating that Willington is currently in noncompliance by $8,610. Discussion followed.
Alan Ference motioned to appropriation of $8,610 from the General Fund Balance to the FY 2014-15 Board of Education budget to correct the MBR noncompliance status, Jim Bulick seconded. All were in favor, motion carried.
Appropriation - HMS Roof
John Patton motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $10,000 from the Capital Reserve Fund for the purpose of replacing two sections of the HMS library roof, Jim Bulick seconded. All were in favor, motion carried.
Board of Finance -3- May 21, 2015
Derrick Dimmock, Public Works Director presented the following requests to the board:
Appropriation - Town Office Building Roof
After a discussion by the Board on the quotes that have been received the follow motion was made:
John Patton motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $30,000 from the Capital Reserve Fund for the purpose of replacing the roof on the newer section of the town office building and replacing the gutter system on the entire back of the building, Robert Wiecenski seconded. All were in favor, motion carried.
Appropriation - Daleville Bridge
Karl Acimovic was present to answer questions from the Board.
Alan Ference motioned to transfer of $129,007.50 to a new capital project 03-3065 Daleville Bridge from 03-3061 Polster Road Bridge, Jim Bulick seconded. All were in favor, motion carried.
Appropriation - Village Hill Drainage Engineering
Karl Acimovic was present to explain the project and to answer questions from the Board. Discussion followed.
Annemarie Poole motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $15,000 from the Capital Reserve Fund for the purpose of engineering work on Village Hill Drainage, Jim Bulick seconded. All were in favor, motion carried.
Appropriation - Public Works Garage Improvements
Derrick Dimmock explained the project.
Alan Ference motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $20,000 from the Capital Projects Fund–LoCIP–PW Garage Improvements for the purpose of window and door replacement to be reimbursed by the State of Connecticut Local Capital Improvement Program, Robert Wiecenski seconded. All were in favor, motion carried.
Appropriation - Old Town Hall Paint and Repair
Discussion was held concerning the bids and cost of the job.
John Patton motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to appropriate $42,500 from the Capital Projects Fund–LoCIP–Old Town Hall Painting and Repairs for the purpose of exterior painting and exterior repairs to the Old Town Hall to be reimbursed by the State of Connecticut Local Capital Improvement Program, Alan Ference seconded. Robert Wiecenski voted no, all others were in favor, motion carried.
Board of Finance -4- May 21, 2015
Transfer
Donna Latincsics explained to the Board that $15,000 is for the EDC Study and $10,156 is the balance on the TOB Study. The reason for the transfer request is capital expenditures lapse on June 30th. Capital Projects do not end with the fiscal year; they carry forward until the project is completed
Annemarie Poole motioned to transfer of $25,156 to 0504 Capital Projects from 0930 Capital Expenditures, Alan Ference seconded. All were in favor, motion carried.
John Patton asked that we have more information and cost estimates on these requests going forward.
Mil Rate
Alan Ference motioned to set the Mil Rate at 27.34, Jim Bulick seconded. All were in favor, motion carried.
OLD BUSINESS - none
CORRESPONDENCE - none
GOOD & WELFARE
We are still looking for someone to fill the alternate position.
ADJOURMENT
The meeting was adjourned at 8:55 p.m.
Respectfully submitted,
Debra L. Lewis
Debra L. Lewis
BOF Recording Secretary
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