BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
REGULAR MEETING MINUTES
Thursday, December 20, 2012
Members Present: Members Absent:
Ken Schoppmann, Chairman None
Ann Marie Brown, Vice-Chair
Alan Ference, Secretary
Elizabeth Marco
Peter Latincsics (arrived 7:13)
Robert Wiecenski
Elizabeth Treiber - Alternate
Annemarie Poole – Alternate
Also Present: Christina Mailhos, 1st Selectman; Donna Latincsics, Business Manager; Tish Ignatowicz, Treasurer; Carol Larson, Tax Collector; Tom Treiber Economic Development Commission
Chairman Ken Schoppmann called the meeting to order at 7:09 P.M.
SEATING OF ALTERNATES
Robert Wiecenski motioned to seat Elizabeth Treiber for Peter Latincsics, Alan Ference seconded. All were in favor, motion carried.
PRESENT TO SPEAK – no one.
APPROVAL OF MINUTES
Motion to approve the Regular meeting minutes of the November 15, 2012 regular meeting was made by Alan Ference, Elizabeth Marco seconded. All were in favor, motion carried.
NEW BUSINESS
Economic Development Commission
A request was made by Kim Kowalyshyn, Chairman of the EDC for funds needed to mail out the new business directory. Tom Treiber was present to answer questions. Discussion followed.
Peter Latincsics arrived at 7:13 pm.
Annemarie Poole asked why they were asking for funds when their budget is not at zero? Mr. Treiber said that they are trying to be pro-active instead of re-active. The funds they have are earmarked for upcoming training classes. They are raised most of the cost for the mailing through advertising and going door to door but have come up short $225.00.
Board of Finance -2- December 20, 2012
Elizabeth Marco motioned to move $225.00 to 0175 Economic Development from #0831 Employee Insurance. Alan Ference seconded. All were in favor, motion carried.
Transfer Requests
Donna Latincsics presented a transfer request to cover a forecasted shortfall for three departments in the Selectmen’s 12-13 budget.
Carol Larson, Tax Collector was present to answer question on the first request which pertained to her department. She explained that some of the funds were for a new computer, a new online system for tax payers and for added hours during the busy months (January & July) for the assistant Tax Collector.
Elizabeth Marco motioned to transfer $3,369 to line item #0137, Revenue Collector from #0831, Employee Insurance, Alan Ference seconded. Discussion followed. All were in favor, motion carried.
Donna Latincsics explained that the next transfer is needed to cover a Public Works Employee’s salary discrepancy with his job class.
Alan Ference motioned to transfer $2,655 to line item #0311 Public Works from #0831 Employee Insurance, Robert Wiecenski seconded. Vote was taken, all voted no, motion failed. Robert Wiecenski abstained.
It was suggested by the Board that the funds be used from the Snow plowing budget and then if that line ran short to come back to the Board of Finance for more funds.
The third transfer is needed to cover a shortfall with insurance.
Alan Ference motioned to transfer $371 to line item #0851 Insurance from #0831 Employee Insurance, Ken Schoppmann seconded. All were in favor, motion carried.
Selectmen’s Transfer Request
First Selectman Mailhos presented the Board with a transfer request. The Board of Selectmen is in the process of implementing an evaluation program based on performance for the non-union town employees. The transfer request is to cover increases up to 3.5% for these employees for the second half of this year. Discussion followed.
Robert Wiecenski motioned to transfer $6,400 to #0871 Miscellaneous from #0831 Employee Insurance, Alan Ference seconded. Vote was taken – Robert Wiecenski voted yes, Peter Latincsics abstained and all others voted no. Motion Failed.
The Board agreed to support the process but wanted clarification with the details of the planned program. i.e. who approves and does the evaluations, what fund the money would come from, the complete total cost of the program, what the timing and approval process will be and clarifications of what happens with elected officials. Chairman Schoppmann voiced his concern with spending down the surplus from the Employee Insurance line.
Board of Finance -3- December 20, 2012
OLD BUSINESS
Turnpike Road Project Update
An updated status report was emailed to all the Board members from the Selectmen’s Office. 1st Selectman Mailhos was present to answer questions. Discussion followed. Selectman Mailhos informed the Board that Phase 1 was complete but they have not received all the bills yet. They will not be using the $17,000 from the contingency line. Phase 1A is on track to complete the cross culvert and also will not use the contingency.
CORRESPONDENCE – none.
GOOD & WELFARE
Chairman Schoppmann informed the Board that he attended a Region 19 meeting. Bruce Silva revealed his preliminary budget. A zero increase to the budget would mean a $395,000 reduction for Willington. He also spoke about what is happening with the State. There is talk of a 5% reduction if Town Grants.
ADJOURMENT
The meeting was adjourned at 8:47 p.m.
Respectfully submitted,
Debra L. Lewis
BOF Recording Secretary
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