BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
REGULAR MEETING MINUTES
Thursday, November 20, 2008
Members Present: Members Absent:
Kathy Blessing, Chairwoman Elizabeth Marco
Ken Schoppmann, Vice-Chair Dawn Semmelrock - Alternate
Ann Marie Brown
Mark Jones
Jim Poole
Chopeta Lyons – Alternate
Also Present: Selectmen Palmer; Dave Harding, Superintendent; Liz Peczuh, Region 19
Chairwoman Blessing called the meeting to order at 7:10 P.M.
SEATING OF ALTERNATES –
Ken Schoppmann motioned to seat Chopeta Lyons for Elizabeth Marco. Mark Jones seconded. All were in favor, motion carried.
APPROVAL OF MINUTES
Approval of the minutes were tabled till next meeting.
PRESENT TO SPEAK –
Superintendent Harding – Playground opportunity and Joint CIP request for field maintenance
NEW BUSINESS
2009 Regular Meeting Calendar
Jim Poole motioned to approve the regular 2009 meeting schedule as presented. Ann Marie Brown seconded. All were in favor, motion carried.
2009 -2010 Budget Calendar
Jim Poole motioned to approve the 2009 budget meeting schedule. Mark Jones seconded. Discussion followed. Adjustments were made to the schedule and dates were agreed upon. Motion was approved with the amendments.
Board of Finance -2- November 20, 2008
Budget Revenue Estimates
Discussion was held concerning recent information from the Governor of budget cuts. Chairwoman Blessing voiced her concern if the ECS could be affected. Superintendent Harding mentioned Special Ed reimbursements being affected. Vice Chair Ken Schoppmann distributed a 5-year forecast that he put together to give the Board a feel for
what to expect. Discussion continued.
Grand List as of October 1, 2008.
Chairwoman Blessing informed the Board that the Grand List would not be available until January 30, 2009. We are hoping to have an estimate before that.
Ken Schoppman motioned to add Superintendent Harding’s discussions concerning the playscape opportunity and CIP request to New Business. Chopeta Lyons seconded. All were in favor, motion carried.
Playscape Grant
Superintendent Harding informed the Board that there is an opportunity to purchase a new playscape at the Center School with a grant available to cover 50% of the costs installed. He feels that he can cover 50% from the BOE current budget. The current playscape is an old wooden structure that the children get many splinters from. A new playscape could cost $40,000 to $50,000.
Getting a 50% grant would make this an easier project to accomplish. The grant must be requested in December. His reason in coming before the Board is to get input on how they would feel if he was to pursue this project. Discussion followed.
CIP Field Maintenance
Superintendent Harding informed the Board that there is a coordinated effort between the BOE, Rec Department and the Town to manage the field maintenance. They would be putting a request into the CIP for the funds to maintain the fields. Discussion followed. Chairwoman Blessing said that putting this in CIP is not the way to take care of it.
This should be a line item in one department’s budget. The Board suggested that the Rec Department manage the care of the fields and the Town take care of mowing their own areas.
OLD BUSINESS –
Region 19 Track & Field discussion.
Liz Peczuh, Region 19 Board member and resident of Willington was present to update the Board on what is happening with the Track and Filed project. The Region 19 Board had listened to all the input from all the Towns and has decided to go with option A. This was the least expensive alternative. The Board will be voting to approve this on December 2nd. There is no date set for the referendum. They are hoping to have the project done before the Fall of 2009. They are hoping to have the work done before the kids return to school and so that the field will be ready to go in the Spring of 2010.
This will not affect Willington’s budget until 2010/2011. Discussion followed.
Board of Finance -3- November 20, 2008
CORRESPONDENCE –
Notice from Region 19 concerning a budget sharing meeting on Thursday, December 4th at the Library Media Center
GOOD & WELFARE – none
Our next regular scheduled meeting will be Thursday, December 18th.
ADJOURMENT
Chairwoman Blessing called the meeting to a close at 8:58 p.m.
Respectfully submitted,
Debra Hlobik
BOF Secretary
Attachemnts: 2009 BOF Regular Meeting Schedule
2009-2010 BOF Budget Schedule
BOARD OF FINANCE SCHEDULE |
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2009-2010 BUDGET CALENDAR |
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CANCELLED MEETINGS WILL BE HELD THE FOLLOWING TUESDAY |
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SESSION * |
DATE |
DEPARTMENT #'S |
BUDGET CATEGORY |
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#1 |
Thur. 2/05/09 |
700's |
BOARD OF EDUCATION |
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#2 |
Thur. 2/12/09 |
200's |
PUBLIC SAFETY |
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WFD # 1 |
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Willington Hill Fire Department |
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Ambulance |
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Fire Marshall |
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CIP |
CAPITAL IMPROVEMENT PLAN |
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#3 |
Thur. 2/19/09 |
Selectmen's |
GENERAL GOVERNMENT |
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#4 |
Thur. 2/26/09 |
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SPECIAL REVENUE FUNDS |
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511 |
Dog fund |
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512 |
Recreation Department |
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513 |
Willington Youth & Family Serv. |
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with Senior Center representatives |
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517 |
Library Board |
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#5 |
Thur. 3/05/09 |
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ELECTED OFFICIALS & COMMISSIONS |
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121 |
Probate Court |
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126 |
Registrar of Voters |
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131 |
Board of Finance |
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132 |
Treasurer |
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135 |
Board of Assessment Appeals |
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151 |
Town Clerk |
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161 |
Conservation Commission |
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171 |
Planning & Zoning |
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172 |
Zoning Board of Appeal |
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175 |
Economic Development |
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176 |
Inland Wetland Commission |
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#6 |
Thur. 3/12/09 |
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BUDGET DISCUSSIONS |
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REVENUE PRESENTATION |
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#7 |
Thur. 3/19/09 |
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EXTRA SESSION |
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BUDGET HEARING |
Tue. 4/07/09 |
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Statute 7-344. Not less than 2 weeks before the Town Meeting |
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TOWN MEETING |
Mon. 4/27/09 |
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Statute 7-7. Referendum is not less than 7, nor more than |
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14 days after the Town Meeting. |
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Approve CIP & Annual Report, Adjourn to Referendum |
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REFERENDUM |
Tues. 5/05/09 |
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Statute 10-51. The vote in each of the member towns is |
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on the day following the RSD 19 district meeting, which is |
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the 1st Monday in May. |
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Tax Rate is set after the budget is adopted but before the fiscal year begins. |
2009 REGULAR MEETING SCHEDULE
WILLINGTON BOARD OF FINANCE
TOWN OFFICE BUILDING
40 Old Farms Road
Willington, CT 06279
All meeting are held at 7:00 p.m. on the third Thursday of the month.
January 15, 2009
February 19, 2009*
March 19, 2009*
April 16, 2009
May 21, 2009
June 18, 2009
July 16, 2009
August 20, 2009
September 17, 2009
October 15, 2009
November 19, 2009
December 17, 2009
*included in budget schedule
Board of Selectmen
860-487-3100
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