BOARD OF FINANCE
REGULAR MEETING
October 20, 2005
7:00 pm
Members Present:
Lynn Brown, Chairman Lisa Kenderdine
Kathy Blessing Bill Hodge
Jim Harvey Paul Schur – Alternate
Henry Becker Geoff Prusak – Alternate
Also present: Michael Eldredge, and John Patton, Selectman
Chairman Brown called the Meeting to order at 7:00 pm.
APPROVAL OF MINUTES
Motion to approve minutes of the September 15, 2005 was made by Kathy Blessing, Bill Hodge seconded with the following amendment. All were in favor, motion carried.
Second page first line, should read the schools administrative contract. The last paragraph Kathy’s name was spelled incorrectly.
PRESENT TO SPEAK –
Michael Eldredge, Selectman
OLD BUSINESS –
Selectman Eldredge was asked by the Board of Finance to be present to answer concerns and questions of the Board concerning the grants that the Town is working on. The Board of Finance officially sent a letter to the Selectman’s office advising him to hire a grant administrator and asked for his input as to why an administrator is not being hired and who is handling the grants.
Selectman Eldredge summarized what the accounting department is doing with the grants and how the money will be processed when it is received. He strongly believes that the Town can handle the grants with out an administrator. Discussion and questions followed.
Selectman Patton voiced his concern again about the handling of the bids for the water project for the senior housing. He feels that we did not follow the guidelines of the bids properly and by not having an administrator overseeing this we could loose the grant. He reminded the Board that at a recent meeting the business administrator told us that she was not experienced and comfortable with handling the grants. But Selectman Eldredge is saying differently.
Bill Hodge asked why Selectman Eldredge objected to hiring a grant administrator? Selectman Eldredge replied the fee of 10% of the grant. Selectman Patton added that it might not be 10%; it could be 5% considering they do not have to write the grants.
BOARD OF FINANCE -2- October 20, 2005
Lisa Kenderdine commented that the Board asked Selectman Eldredge to hire a grant administrator. If something goes wrong they could take the money back. There is no guarantee that nothing will go wrong.
Kathy Blessing asked Selectman Patton if he were 1st Selectman if he would hire a grant administrator. He answered “in a heart beat”. He reminded the Board that he was with the Access agency and they handled grants all the time. They always hired a grant administrator.
Henry Becker was concerned if we would be short if we hired a grant administrator. This could not be answered until we know how much one would charge for their service.
Kathy Blessing motioned that this board agrees to fund the grant administrator for the Steep and the EDI grant for the Senior Housing Water system in the event that it cannot be covered in the amount of the grant. Henry Becker seconded.
Discussion followed. Vote was taken: Yes – Becker, Hodge, Blessing, Harvey, Kenderdine, No – Brown. Motion carried.
NEW BUSINESS –
Memo from Terry Hoffman, Business Manager, Request for Budget Transfers.
Kathy Blessing motioned that the Board of Finance authorizes the transfers of funds as follows:
1,164 to line item 0111-125 Selectmen
199 to line item 0111-126 Selectmen
351 to line item 0126-115 Registrars
9,767 to line item 0130-115 Accounting
3,098 to line item 0130-121 Accounting
3,377 to line item 0130-122 Accounting
794 to line item 0132-115 Treasurer
1,104 to line item 0134-115 Assessor
949 to line item 0134-121 Assessor
831 to line item 0137-115 Revenue Collector
1,203 to line item 0137-121 Revenue Collector
1,212 to line item 0151-115 Town Clerk
1,249 to line item 0151-121 Town Clerk
1,311 to line item 0171-115 Planning & Zoning
662 to line item 0171-121 Planning & Zoning
749 to line item 0171-124 Planning & Zoning
458 to line item 0231-115 Fire Marshall
969 to line item 0241-115 Building Official
1,568 to line item 0311-115 Public Works
317 to line item 0311-124 Public Works
1,364 to line item 0311-131 Public Works
5,409 to line item 0311-132 Public Works
919 to line item 0311-134 Public Works
BOARD OF FINANCE -3- October 20, 2005
2,134 to line item 0351-115 Transfer Station
1,378 to line item 0351-121 Transfer Station
394 to line item 0511-300 Dog Fund Grant
500 to line item 0811-200 Social Security Benefits
1,000 to line item 0841-200 Pension Fund Benefits
870 to line item 0851-251 Insurance – WC
50 to line item 0851-252 Insurance – LAP
45,350 from line item 0861 Contingency
Bill Hodge seconded the motion. All were in favor, motion carried.
Letter from the Superintendent of Willington Public Schools -
Chairman Brown received a letter from Connie Berglund requesting funds from the leftover surplus from last year to be used for the water projects at the Hall & Center schools. Chairman Brown advised her to come back to the Board when she knows how much the project will actually cost for the funds.
CORRESPONDENCE –
Letter from Region #19 informing the Town of a Public Hearing on opening an alternative high school for regular and handicap students.
GOOD & WELFARE –
Chairman Brown thanked Henry Becker, Bill Hodge and Paul Schur for their many years of serving of the Board of Finance. They will be missed.
Motion to adjourn made by Jim Harvey at 8:10 pm…seconded by Bill Hodge.~~ All in favor, motion carried.
Respectfully submitted,
~~
Debra Hlobik,
BOF Secretary
Board of Selectmen
860-487-3100
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