CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
February 3, 2016
Members present: Stuart Cobb, Donna Latincsics, Peter Tanaka (arrived at 7:02 p.m.), Chairman Kelly Trueb, Mark Makuch, John Patton and Barry Wallett. Members absent: First Selectman Christina Mailhos, Jim Bulick.
Others Present: Deputy Chief Tyler Millix and Captain Josh Strickland from Willington Fire Department #1 (WFD#1) and Chief Tom Snyder and President Brian Violette from Willington Hill Fire Department (WHFD).
The meeting was called to order at 6:40 p.m. by Chairman Kelly Trueb.
1. Approval of Minutes.
The minutes from the January 27, 2016 meeting were discussed.
Barry Wallett moved to accept the minutes, seconded by Kelly Trueb.
Vote: All yes.
2. Plan Discussion.
There were two items left in the 2016-2017 fiscal year that needed funding sources totaling $320,000; the Town Office Building (TOB) Renovations ($70,000) and the Village Hill Road Drainage Phase 1 ($250,000). A discussion was had on what to do with these two projects, whether they should be put into a bond (the bond would have high interest rate because the total amount is low for a bond), push the two projects out to a future fiscal year, other funding options, etc. A discussion then ensued regarding other projects in the future fiscal years, bonds and bond anticipation notes (BAN).
Mark Makuch moved to push the Village Hill Drainage Phase 1 ($250,000) to fiscal year 2017-2018 and list the fund source as bond, seconded by Stuart Cobb.
Vote: 6 yes (Cobb, Latincsics, Trueb, Makuch, Patton and Wallett), 0 no and 1 abstain (Tanaka).
A discussion ensued regarding the Old Town Hall renovations on what needed to be done and how much of the money left ($57,500) from the $100,000 allocated for the renovations should be kept for items that need to be done.
The next discussion centered on the TOB renovations, if there is a plan in place as to what they want to do or has there just been discussion on what they want to do and the fact that not all employees may be in agreement on the changes.
Mark Makuch moved to remove the $70,000 for the Town Office Building Renovations (line item 177) from the plan pending a more detailed proposal, seconded by Barry Wallett.
Vote: All yes.
John Patton noted that on the Table 2 Sources 2017-2021 the LoCIP money starting fiscal year 2017-2018 is in the negative (-$17,097). A discussion was had on the projects for fiscal year 2016-2017 in the LoCIP fund (TOB Masonry Door $45,000, Public Works (PW) Garage $20,000, Turnpike Rd Drainage $85,000 and Transfer Station (TS) Storm Water Interceptors $35,000) and what could be taken out to bring the total to a positive number. A discussion was had on taking the $35,000 for the Transfer Station Storm Water Interceptors and moving it to another fiscal year. If that was done, there would then be a surplus in the LoCIP fund of 17,903, and $13,000 could then be added to the Old Town Hall (OTH) renovations bumping that figure up to $28,000 to cover the electrical issues and other items on the list.
John Patton moved to move the Transfer Station Storm Water Interceptors ($35,000) to fiscal year 2017-2018 to be funded by LoCIP, seconded by Barry Wallett.
Vote: All yes.
John Patton stated based upon their best information, they are going to put $28,000 into the Old Town Hall electrical instead of the $57,500 that was slated for it for their planning purposes.
The Hall Memorial School Tractor request ($25,000) for fiscal year 2017-2018 was discussed. It was mentioned that Superintendent Harding would be coming back next year with some answers to questions the Committee had this year regarding contracting the snow removal out and not needing the tractor. It was decided to move that project to local funds for planning purposes.
WHFD’s two requests for fiscal year 2017-2018 (Parking Lot Replacement and Repair Bay Floors) with no dollar amounts were discussed. It was decided to leave them in the plan where they are.
The next item discussed was the River Road Athletic Center (RRAC) request in fiscal year 2017-2018 for $322,700. Stuart Cobb suggested going back to their original request and go in sequence with what their next requests are assuming that the Committee isn’t going to fund the whole amount at once. Stuart stated that next up for them was to install four electrical outlets (for the dugouts and multipurpose field) for $7,700 for fiscal year 2016-2017, in fiscal year 2017-2018 the request is for parking lot lighting and video surveillance for $12,500, in fiscal year 2018-2019 the request is for a recreation support building for $214,500 and in 2019-2020 the request is for field lighting for $88,000.
John Patton moved that $8,000 be put under local funds in fiscal year 2017-2018 for the electrical outlets, $12,500 be put in LoCIP in fiscal year 2018-2019 for the parking lot lighting and video surveillance and in fiscal year 2019-2020 $300,000 be put under a bond for the building and field lighting, seconded by Kelly Trueb.
Vote: All yes.
There was a short discussion on the online permit system for $20,000 in fiscal year 2017-2018.
Stuart Cobb moved to put the $20,000 for the online permit system in fiscal year 2017-2018 under local funds, seconded by Barry Wallett.
Vote: All yes.
The next item discussed was the Public Works Environmental Reconfiguration in fiscal year 2017-2018 for $272,000. There was a short discussion regarding further study on this item. John Patton noted that there is still $500,000 in there for a STEAP grant for this project, and PW would need to come back and justify why they need the additional funds, or may find out they don’t need additional funds.
Barry Wallett moved to take the $272,000 for the PW Environmental Reconfiguration out of the budget in fiscal year 2017-2018, seconded by Mark Makuch.
Vote: All yes.
The next item up for discussion was the request from PW for a wood chipper for $47,000 in fiscal year 2017-2018. A short discussion was had on whether to put this item in local funds or lease it.
Chairman Kelly Trueb moved to put the $47,000 for the wood chipper under a lease, seconded by Peter Tanaka.
Vote: 6 yes (Trueb, Tanaka, Patton, Latincsics, Cobb and Wallett) 1 no (Makuch) 0 abstain.
The sidewalk repair project in South Willington in fiscal year 2017-2018 for $65,000 was discussed.
Chairman Kelly Trueb moved to take the $65,000 for the sidewalk repair project in South Willington in fiscal year 2017-2018 out of the plan, seconded by Peter Tanaka.
Vote: All yes.
Moving on to fiscal year 2018-2019 the first item up for discussion was the CES generator for $40,000.
Peter Tanaka moved to take the CES generator for $40,000 in fiscal year 2018-2019 out of the budget and the BOE can resubmit if they come up with information, seconded by Barry Wallett.
Vote: 3 Yes (Tanaka, Wallett and Makuch), 3 No (Trueb, Patton and Cobb). Motion ended in a tie and fails.
John Patton moved to put the $40,000 for the Center Elementary School (CES) generator in fiscal year 2018-2019 into local funds, seconded by Chairman Kelly Trueb.
Mark Makuch noted that when Hall Memorial School (HMS) purchased there generator he was on the Board of Education (BOE) and he said that if the generator was big enough to run the school, the utility company would make incredible payment promises to the purchaser because it allowed them to switch the school to the generator when they reached critical points on the grid to help ease the use of power, and that this might be an option for the BOE to explore for the CES generator because they might be able to recoup some of their money. Stuart Cobb stated that there are some variations of that suggestion where another town nearby bought most of their generators on a trailer and they are able to move them around from place to place wherever the most critical need was; Mark and Stuart’s points being that there are other options out there
for the BOE to explore.
Vote: All yes.
The next item discussed was the WFD#1 Firehouse addition in fiscal year 2018-2019 for $100,000.
John Patton moved to put the $100,000 for the WFD#1 Firehouse addition in fiscal year 2018-2019 to off budget and a STEAP grant, seconded by Barry Wallett.
Vote: All yes.
Next the TOB phone and voicemail update in fiscal year 2018-2019 for $14,500 was discussed.
John Patton moved to put the TOB phone and voicemail update in fiscal year 2018-2019 for $14,500 in off budget and put it under LoCIP, seconded by Barry Wallett.
Vote: 6 yes (Patton, Trueb, Latincsics, Cobb, Makuch and Wallett), 1 no (Tanaka), 0 abstain.
John Patton moved to push the PW replacement of the 2007 International 7400 in fiscal year 2018-2019 out a year to 2019-2020 and then do a lease, seconded by Peter Tanaka.
Vote: All yes.
The committee then moved on to fiscal year 2019-2020.
John Patton moved that the Schofield Road drainage project in fiscal year 2019-2020 for $15,000, and in fiscal year 2020-2021 for $350,000 be put together in fiscal year 2019-2020 for $365,000 and put it under a bond, seconded by Barry Wallett.
Vote: All yes.
Chairman Kelly Trueb moved to take the WHFD request to build a new fire station in fiscal year 2019-2020 for $4,700,000 off the plan, seconded by Mark Makuch.
Vote: 6 yes (Trueb, Makuch, Patton, Latincsics, Tanaka and Wallet) 0 no, 1 abstain (Cobb).
The Committee then moved on to fiscal year 2020-2021 and a discussion was had on the WFD#1 addition to their firehouse in fiscal year 2020-2021 for $1,000,000; whether to move it to fiscal year 2019-2020 and bond it with the other items the Committee moved to bond in that fiscal year.
John Patton moved to move the WFD#1 addition to the firehouse in fiscal year 2020-2021 for $1,000,000 to fiscal year 2019-2020 and put it under an off budget bond, seconded by Barry Wallett.
Vote: 6 yes (Makuch Patton, Latincsics, Cobb, Tanaka and Wallett), 0 on, 1 abstain (Trueb).
3. Approve Plan.
Donna Latincsics will write the CIP plan and it will be submitted to the Board of Selectman (BOS) for approval. Donna will email the plan to the CIP members prior to submitting it to the BOS for approval. If there are any issues with the plan, a special CIP meeting will be called to go over those issues; otherwise it will be approved through email.
Peter Tanaka moved to adjourn the meeting, seconded by Mark Makuch.
Vote: all yes.
The meeting was adjourned at 8:14 p.m.
Respectfully submitted,
Eileen Smith
Eileen Smith
Recording Secretary
Board of Selectmen
860-487-3100
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