CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
February 24, 2015
Members present: Kelly Trueb, Chairman, Stuart Cobb, Donna Latincsics, First Selectman Christina Beebe Mailhos, John Patton and Barry Wallett (arrived at 7:21 p.m.). Members absent: Peter Tanaka, Steven Vera, Mark Makuch and Alan Ference.
Others Present: None.
The meeting was called to order by Chairman Kelly Trueb at 7:10 p.m.
1. No one was present to speak.
2. Approval of Minutes. John Patton moved to accept the minutes as printed, seconded by Stuart Cobb. Vote: 5 yes (Trueb, Cobb, Latincsics, Mailhos and Patton).
3. Review plan for the out years (fiscal 2016-2017 through fiscal 2019-2020):
Chairman Trueb stated that the purpose of this meeting is to finish up the out years on this 5 year plan.
A discussion was had on the additions to the emergency equipment fund through 2020. Stuart Cobb said that the addition of $135,000 each year was a good projection. Based on that projection, John Patton felt that fund 17 emergency equipment would have a positive balance through 2020. John Patton noted that fund 04 the general reserve fund during that same time period would go up just a little from $332,255 to $413,019 and that fund 02 LoCIP would go from $108,676 to 233,676 also and they would just make it on the positive side with those numbers but not build it up. John stated that as it stands now the five year projection goes up about 2% a year.
Stuart Cobb questioned line 159 (RRAC Fit Trail) being $322,700. Donna Latincsics explained that it actually should be two lines as it is two different projects. $5,000 for the fit trail and the $322,700 is for support building, field lighting, etc.
Stuart Cobb questioned why line 25 (PW pickup truck and WFD #1 SCBA) was combined together. Donna Latincsics stated it was combined because it is one lease; however they will come out of separate funding sources 311 for the PW pickup truck and 900 for WFD #1 SCBA. WHFD’s SCBA’s will be coming out of fund 04.
A discussion was had on the bonding for fiscal year 2016-2017 and 2017-2018, and John Patton explained how it all works. It was decided that the payment of $193,500 for 2018 bond for Turnpike Road, the salt shed and Village Hill Road drainage should be moved to the general reserve fund for fiscal year 2017-2018 and then the payment should be made in 2018-2019.
John Patton asked about the STEAP funding for next year. There is about $600,000 in the STEAP fund now. First Selectman Mailhos said that they have applied for another $500,000 STEAP grant. Some of the $600,000 will be spent this year and the rest next year on phase 3 Turnpike Road reconstruction and section 1 and 2 paving.
John Patton mentioned that whether there are any projects that should be included or excluded, the numbers look good.
John Patton moved to take this draft February 24, 2015, 4:21 pm, Table 1 and add another River Road project which is funded for $322,700 from STEAP and remove that from the fit trail, move the first bond payment of $193,500 to fiscal year 2018-2019 and split the PW pickup truck and WFD #1 SCBA in to two separate lines (as they are paid from different sources),
Motion was seconded by Kelly Trueb.
Vote: Yes (Trueb, Patton, Cobb, Mailhos and Wallet).
John Patton noted that this plan will go to the Board of Selectman and then to the Board of Finance to either be approved or not.
First Selectman Mailhos asked if there would be any additional meetings of this committee throughout the year or would it resume again in the fall. After a short discussion, it was decided that this committee would take field trips to the Public Works Garage, the River Road Complex and Village Hill Road to assess the drainage issues when the weather is more favorable.
John Patton moved to adjourn the meeting, seconded by Kelly Trueb. Vote: 6 Yes (Trueb, Patton, Cobb, Mailhos, Latincsics and Wallet).
This meeting was adjourned at 7:49 p.m.
Respectfully submitted,
Eileen Smith
Recording Secretary
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