CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
January 21, 2015
Members present: Kelly Trueb, Chairman, Stuart Cobb, Donna Latincsics, First Selectman Christina Beebe Mailhos, John Patton, Barry Wallett, Steven Vera, Mark Makuch and Alan Ference. Members absent: Peter Tanaka.
Others Present: None.
The meeting was called to order by Chairman Kelly Trueb at 7:09 p.m.
1. No one was present to speak.
2. Approval of Minutes. Chairman Trueb moved to accept the minutes from the January 14, 2015 meeting, seconded by Barry Wallett. (Vote all yes).
3. Review of fiscal year 15-16 plan:
Chairman Trueb explained the spreadsheet that had been passed out. The bottom line figure in the local funds column for fiscal year 15-16 (FY 15-16) is $1,448,999. This figure represents all requests for (FY 15-16). This figure needs to be brought down to $543,000. The figures in listed in blue are new requests and the figures in green are projects that were already decided on for FY 15-16.
At this time the committee started looking at the individual line items. John Patton noted that line item 10 (1980 Station 13 mortgage) could be taken out as it was done. Line item 14 (PW sweeper) was questioned, and Donna Latincsics stated that this was a three year lease of $11,989 each. Line item 16 (WHFD new ET 249) is correct for $72,536. Line item 17 (PW equipment pickup/dump) which is the Public Work Director’s (Derek) truck and the pickup truck is correct for $24,179. Line item 19 (replacement truck for WFD #1) is an eight year lease for $90,000. First Selectman Mailhos stated this money is coming from Fund 17 which doesn’t affect the bottom line. Al Ference asked if there was enough money in Fund 17 to support this $90,000. A discussion was had on that, and Donna
Latincsics stated she would have a spreadsheet on that at the next meeting so the committee could get a better look at it.
Chairman Trueb asked Stuart Cobb if Obamacare has affected the ambulance revenue at all (has it gone up). Stuart said that revenues fluctuate anywhere from $150,000 to $250,000 by year, but he wouldn’t attribute that to Obamacare. Stuart stated that it is an unstable funding source and it goes up and down from year to year.
Line item 20 (WFD #1 pickup and ambulance) is a seven year lease for $39,847. Donna Latincsics stated that the next lease is line item 23 (PW dump truck), and that is a seven year lease for $24,722.
First Selectman Mailhos stated that the above mentioned line items ending with line item 23 is all of the money that is already committed ($278,109), and line item 24 begins the requests for FY 15-16 of money that hasn’t been decided on yet.
Line item 24 (WFD #1 SCBA 7 year lease $20,000) was pushed out to FY 17-18 as it is not a necessity for FY 15-16 or FY 16-17. Line item 110 (WFD #1 replace SCBA pack and tanks $110,000) was also pushed out to FY 17-18 for the same reason.
Line item 25 (PW holder mower & backhoe) corresponds with line items 185 and 186 lease items. A discussion was had on a new holder mower and all the parts ($75,000) vs. a used holder mower that will work with the attachments from the present holder mower ($115,000) and the two price differences. First Selectman Mailhos said she would check with Derek on this and bring the information back to the next meeting. Line item 25 (lease for one year) was changed from $38,000 to $34,000 based on the price of a new holder mower and all the parts ($75,000) and a new backhoe ($125,000). Line items 185 and 186 were moved to off budget.
The general reserve fund was discussed and Donna said she would have that number updated at the next meeting. The leftover money from the Polster Road Bridge was discussed ($125,000) and applying it to the Daleville School Bridge replacement and engineering (line item 213). The $20,000 from this line item was moved to off budget and fund source 3 pending the Board of Finance closing out the Polster Road Bridge replacement, transferring the funds and create a new capital expenditure for the Daleville School Bridge replacement.
Line item 38 (Center Elementary School sidewalk and steps) can be removed as it finished. Barry Wallett mentioned that there should be a place holder for maintenance at both schools. The Board of Education is looking into getting a maintenance contract; however, they aren’t at that point yet. After a discussion on this topic, it was decided to add a place holder for $40,000 for Board of Education school equipment repairs. The next line item is 39 (Hall School ventilation system $30,000). A discussion was had as to what the ventilation system encompassed; it was decided to keep the $30,000 for that line item. Line item 45 (Hall School playground equipment $35,000) was discussed at length. It was decided to push that out a year for now, and speak with Superintendent Harding to confirm that it can
wait a year.
Line item 108 (WHFD rescue tools and air bag system $35,000) was discussed at length as well as duplication of equipment and consolidation of the two departments. It was decided to move line item 108 to FY 16-17 , and line item 141 (WFD #1 engineering addition station $47,000) was moved out five years.
First Selectman Mailhos mentioned that line item 142 (economic development study) can be taken out as it is done.
The next line item is 158 (RRAC fit trail $15,400). A discussion ensued regarding the fit trail, how much it would be used, how nice the facility is down there, the fact that it is used quite a bit by townspeople and out of town people, etc. It was agreed to leave the money in that line item for now.
Line items 159 (Town Office Building masonry/door replacement per CM $45,000) and 160 (Town Office Building roof and gutters $80,000) were discussed. First Selectman Mailhos stated that the $80,000 for the roof and gutters is just an estimate. She was hoping to have a solid figure for tonight but that didn’t happen. She hopes to have it at next week’s meeting. It was decided to push line item 159 out to FY 16-17 and leave line item 160 in for FY 15-16. Line item 163 (Town Office Building renovations $70,000) was discussed and it was decided to move it to FY 16-17 as it is still in the planning stages.
Line 164 (Old Town Hall renovations PI and STEAP $90,000) should be changed to Old Town Hall renovations phase two as there is no longer PI (program income) or STEAP (small town economic assistance program) money for this. This line item was kept in FY 15-16 under fund 04 General Fund. Line item 178 (Old Town Hall painting $100,000) will stay in FY 15-16 under fund 02 LoCIP (Local Capital Improvement Program).
Chairman Trueb noted that line item 178 (PW replace 2003 GMC dump truck) can be taken out as this has been done, and line item186 (PW replace Ford tractor) can also be taken off the spreadsheet. Line item 189 (PW renovation to PW garage $20,000) is for FY 16-17. Line item 192 (PW salt shed $25,000) was discussed at length as was the underground diesel tank that will need to be replaced in about five years. It was decided that to take the $25,000 away from that line item because it is for engineering and use the consulting engineer’s money from that line item in the budget. First Selectman Mailhos was asked to have Public Works give them a figure on replacing the underground tank. Line items 202 (Turnpike Road phase 3 reconstruct $520,000 STEAP grant), 203 (Turnpike Road phase 1 & 2 paving $330,000
STEAP grant) and 204 (Turnpike Road phase 4 paving $10,000 STEAP grant) were discussed. It was mentioned that those are all off budget because they were all STEAP grants.
Line item 220 (Open Space Preservation $100,000) was discussed next. It was decided to take the money out of that line item as they are beneficiaries of either land or money from other sources. First Selectman Mailhos mentioned that the Conservation Commission came to the Board of Selectman’s meeting last night and asked if they could do timber harvest on the Fenton Ruby property and they would gross about $15,000 from it and they asked for that money go into the open space fund. The Board of Selectman gave their approval on this and then sent a letter to the Board of Finance to ask for approval on this because the Selectman didn’t feel it was their place to say where that money would go.
At this point enough money was moved to bring the figure for FY 15-16 under the $543,000 goal, and they will pick up their discussion on all they have accomplished tonight at their next meeting on Wednesday, January 28, 2015. Donna Latincsics was thanked for all the help she put forth on the spreadsheets.
Chairman Trueb moved to adjourn the meeting, seconded by Steven Vera. Motion passed and this meeting was adjourned at 9:27 p.m.
Respectfully submitted,
Eileen Smith
Recording Secretary
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