Capital Improvement Program Committee
December 17, 2014
Town Office Building
Members Present:
Barry Wallet, Stuart Cobb, Peter Tanaka, Al Ference, John Patton, Steven Vera, Kelly Trueb, Mark Makuch, Christina Beebe Mailhos and Donna Latincsics.
John Patton called the meeting to order at 7:05 p.m. He requested that documents be sent in a pdf form.
Present to Speak
David Harding and Phil Stevens were present to discuss how to go about presenting Dave’s request to the CIP Committee for facilities maintenance. He is looking into hiring a maintenance company to take care of the schools and possibly the Town Buildings. He has been meeting with different companies and is meeting with an additional one on 12/18/14 which Christina will attend. Dave hired an IT Company who oversees the schools and the Town and that is working out well. Discussion was held on how Dave should approach the CIP Committee, could he have a placeholder??—John Patton stated that it was almost too late for this kind of request but the committee would give him until January 15th to approach the CIP with more information.
Election of Officers
John Patton moved to appoint Kelly Trueb as Chairman of the Capital Improvement Program Committee. Peter Tanaka seconded. VOTE: (all yes).
Kelly Trueb moved to appoint Al Ference as Vice-Chairman of the Capital Improvement Program Committee. Peter Tanaka seconded. VOTE: (all yes).
Approval of Minutes
Peter Tanaka motioned to approve the minutes of 11/24/2014. Barry Wallet seconded. VOTE: (all yes).
Review CIP Submittals & set schedule
All submittals are in and Donna projected a long list of all the projects by department.
Conservation Commission –The commission requests funds to purchase open space. John Patton explained to the commission that his can be prioritized with all the other needs as it is part of the Town. It is desirable but competes with the needs of the Town. Christina Beebe Mailhos said that we are far from an open space goal. Mark Makuch noted that it not high on the list.
Public Works --- Their requests include a backhoe replacement, Daleville School Bridge Repairs, a new salt shed, replacing the 2001 Chevy pickup, Turnpike Road Resurfacing Phase 1 & 2 and installing Stormwater Interceptors. In addition the parking lot at the Transfer Station needs crack-sealing, Turnpike Road Phase 3 needs attention and resurfacing, and the Public Works Garage needs to be renovated. Kelly Trueb asked if the renovation of Public Works would make it energy efficient. It also has a cracked ceiling that must be repaired stated John Patton. Village Hill Drainage Phase 1 needs to begin. This would be from the bridge at Village Hill Park up to Pinecrest Rd. Sixteen catch-basins would be installed and the area would need to be piped and repaved.
Derek Dimmock, Public Works Director, will come to a meeting to explain the details to the commission. Al Ference has some different ideas that would help reduce the cost of the salt shed replacement. His thoughts on some that have been in existence in MA for 40 years. They would probably be called temporary structures by our Zoning Commission because they have tarp coverings. This would require a regulation change.
Christina explained that the purchase of the 12 acres abutting the Transfer Station should be finalized this week. This additional land would allow the fuel tanks to go where the current salt shed is located. Discussion was held on the details and savings by having the other type of salt shed that Al Ference had described.
Stormwater interceptor
John Patton stated that this has been talked about for a year. Christina says that DEEP says we must have a Solid Waste Management Plan and we do and installing these interceptors is part of our plan. John says we should keep it on the list and not forget.
Roads
It was noted that six roads and intersections were in need of repair. Kelly Trueb asked which one was most important and Christina said it would be Turnpike Rd. She described the different phases and where the money would come from.
Daleville School Bridge is not in good shape. It would be harder than Polster Rd Bridge to replace and more expensive –labor intensive. John Patton said that we would have to divert one side at a time which is not a crisis. This project should stay on the list. Christina will ask Derek to find out when the last inspection was done. Al Ference stated that that date is important to find out.
Old Town Hall Painting
Christina said that this would cost between $50,000 and $100,000 because we would have to go to bare wood. We would go out to bid and look at alternatives.
Sidewalk Committee
The committee sent the project on to CIP. If procuring grants is involved, it should go to CIP. Christina will forward the report to all CIP members. She stated that if the area is designated a Historic District then we can get grants. Barry Wallet mentioned that there should be railings on the sidewalks so that vehicles cannot park on the sidewalks.
Town Office Building Renovations
We need to find out what we can do with our Town Office Building. Christina explained the problem with the gutters between the Finance Office and the Common Room. The repairs would include moving the roof line. Barry Wallet said we should look at all solutions.
Revaluation
Even though we will not have another Revaluation until 2018, it should remain in the CIP plan.
River Road Recreation
Al Ference reported for the Recreation Commission. They hope to add items each year—permanent bathrooms and lighting are next—possibly fitness stations. They are slowly pushing toward the end. Discussions were held on the liability situation but it was decided that there is no more liability than what is already there.
Fire Departments
WFD #1 needs an addition. Their air packs are pushed out as far as they could. They applied to FEMA last year and will try again. They expire soon. Stuart would like to engage someone to get a rough idea of what to do. The total was $47,900 to have the addition in 2016 based on the last architect’s opinion. He was asked to explain what WFD #1 Depot Road Station does and Stuart says it functions much differently now than in 1980.
WHFD would like a new station which would cost $4,700,000 without the planning amount included. In addition they need to replace SCBA bottles which were bought with grant money originally and now we need replacement. Barry Wallet asked why if the bottles expire in 2019 why are they on the 2016 request?
WHFD would like to hook up into the Town water for 2018. They have a shallow well. This amount is in with the amount for the renovation of the building. This would be the next best thing since they don’t feel they will get a new building. A rescue tool is needed—a “Jaws of Life”. A stronger one is needed due to the fact that cars are made stronger. Air bags are also needed. John Patton asked if since they need to replace the hydraulic tool, couldn’t they possibly coordinate with the WFD#1? Peter Tanaka said they should get a tool that is more compatible—he will ask Mike Oehler about this.
A brief overview followed. It was decided that the following schedule will be used:
12/29/14 Public Works and the Board of Selectmen
01/07/15 WFD and WHFD; Parks and Recreation
01/14/15 Board of Education and Conservation Commission
01/21/15 First Cut and review of plans
01/28/15 Finalize
Kelly Trueb moved to adjourn the meeting and 8:39 p.m.
Al Ference seconded. (VOTE all yes).
Respectfully submitted,
Carol Noyes, Acting Secretary
<paste body content here>
| 
