CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN Of WILLINGTON
WILLINGTON, CT ~06279
Meeting Minutes
Old Town Hall
August 12, 2013
Members Present: Members Absent:
Vice Chairman, Jim Bulick Tyler Millix
Kelly Trueb Allen Furphy
Chairman John Patton Jim Poole
First Selectman Mailhos Melissa Welsh
Donna Latincsics, Business Manager *AnnMarie Brown, BOF Chairman
*BOF Chairman Brown was not informed of this meeting.
Also Present:
Lynn Nicholls, Director of Public Works, Robert Shabot, Willington Historical Society, Town Engineer, Karl Acimovic
Chairman Patton called the meeting to order at 7:04 P.M.
- Approval of minutes – June 10, 2013
Kelly Trueb moved to approve the minutes of June 10, 2013
Vice Chairman Bulick seconded the motion. .
Vice Chairman Bulick noted that the word: Stanadyne was spelt incorrectly on the June 10th minutes.
Vote: All in favor. 0 No.
B. Tour Old Town Hall
Town Engineer, Karl Acimovic began the tour with a review of the handicapped ramp entrance on the side of the building. The ramp is listed as urgent on the needs assessment that has recently been done. Committee members were given a copy of the needs assessment to review.
A sketch of the newly proposed ramp was reviewed by the Committee. The new ramp is estimated to cost approximately $12,000. This also includes a reconfiguration of the parking lot on the side of the building.
Kelly Trueb suggested flipping the ramp design, which would reserve more space for the ramp.
Chairman Patton agreed and stated that he liked Kelly’s idea better than what is proposed. First Selectman Mailhos also agreed and stated that she is not sure why it was not part of the plan but will check with the Architects to see if it is something that can be done.
Mr. Acimovic then went over the proposed septic system and restroom upgrades. He stated that his plan is to put the newly proposed septic system across Common Road on the Town Green, noting that there is really no other option, as the lot surrounding the building is so small. In order to move forward, he needs to dig test holes in the Green, but needs approval from the State Historic Preservation Office prior to digging the holes. He stated that he has tried on several occasions to contact the SHPO, but has been unsuccessful. The proposed septic system is slated to cost approximately $35,000. Once the septic system is in place, the restrooms will be upgraded and made ADA compliant.
Chairman Patton questioned why we would need to put a new septic system in if the current cesspool is working properly? He added that we are not changing the use of the building, nor are we adding showers or a washing machine, noting that those things usually add stress or fail older cesspools. First Selectman Mailhos noted that the newly installed toilets will be water saving models and will most likely reduce the water flow even more than what we are using now. Chairman Patton suggested checking with the Sanitarian to see if it is a requirement to add a new septic system – especially if we are not planning on changing the use of the building.
The Committee then toured the basement. Robert Shabot stated that the reason for the peeling paint on the building is due to the moisture that comes from the basement. The moisture comes in and goes against the foundation and wicks up through the walls. Adding gutters to the building is also on the improvement list at a cost of $2,000 which will help direct water away from the foundation. The basement currently has a dirt floor, which absorbs and traps the moisture. The foundation walls also have some holes, where daylight was coming in. The needs assessment recommends removing the soil in the basement and pouring a concrete slab floor at a cost of approximately $7,500.
The electrical wiring will be upgraded to 200 amps as well as new and emergency lighting at a cost of approximately $3,500. Structural work such as repairing the ell and existing beams/joists as well as re-pointing the foundation will cost approximately $30,000.
Some Committee members went up to the tower and others walked around the inside of the building.
Discussion was held on upcoming CIP Projects:
Turnpike Road Phase I has been completed. Karl Acimovic stated that he is working on the application for Phase II which will be presented to the Inland Wetlands Commission. Phase II includes drainage from Fermier/Balazs Roads to Moose Meadow Road. Mr. Acimovic stated that he has been working on a solution for the corner of Fermier and Balazs to prevent flooding in heavy rains without entering the private property where the pond and dam reside. He has proposed lowering the dam by one foot and adding a structure which will hold and direct the discharge of water back to the stream during heavy rains. Currently, the pond runs off into the road after a heavy rain. Construction is expected to begin in the fall.
The storm water drainage system and bus lot improvement projects will be voted on at the upcoming Town Meeting on Wednesday, August 14th.
C. Schedule next meeting
The next meeting will be held on December 9th. Donna stated that she will have the CIP requests in and we can start planning for the new budget year.
D. Adjourn
Vice Chairman Bulick moved to adjourn the meeting at 8:14 P.M.
Chairman Patton seconded the motion.
All in favor. Motion Carried.
Respectfully Submitted,
Robin Campbell
Recording Clerk
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