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CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
SPECIAL MEETING MINUTES
Thursday, December 22, 2011
Members Present: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Members Absent:
Christina Mailhos, First Selectman John Patton - Chairman
Ken Schoppmann, Chairman Board of Finance~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Poole, Vice-Chairman
Alan Furphy
Jim Bulick
Tyler Millix~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Melisa Welsh~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Peter Latincsics arrived at 6:40 pm
Donna Latincsics, Business Manager
Jim Poole called the meeting to order at 6:35 pm. He then asked Donna Latincsics what the process for using the CIP Rating Criteria Worksheet. She informed him that each item should be rated individually on each sheet. Then the sheets would be submitted to Donna would tally the sheets and publish the results.
A. Review of Public Works requests.
Public Works Director Lynn Nicholls reviewed for the committee Public Work's requests.
- Small Dump Truck - 4x4 F450 diesel with plow - FY 12-13 $55,000 - current small dump truck is used for the water tank for sweeping. During storms the water tank has to be removed. The large dump trucks are too large for hauling tools and supplies. This dump truck would help with plowing, cleaning of culverts and enable us to accomplish more work during the summer months.
- 2002 GMC Dump Truck - FY 14-15 $140,000 - current truck is 14 years old, losing power and has transmission issues. New truck body will include a sander, a computerized calcium System and plow.
- Replace Holder Mower - FY 13-14 $99,000 - current machine has cost $100,000 in repairs since the machine was purchased. All existing attachments will fit the new machine. Both machines will be used at the same time.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -2-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ December 22, 2011
- Replace Ford Tractor - FY 12-13 $98,000 - tractor will be 20 yrs old in 2013. New machine would be more versatile with more attachments i.e. mowing deck post hole digger and small bucket for trenching.
- Backhoe - FY 12-13 $135,000 - existing backhoe is a 1998 and used daily. Any major repairs causes the machine to be down for long periods of time. It will be used at the transfer station and emergency back-up.
- Replace Sweeper - FY 12-13 $130,000 - Sweeper is 27 years old with high maintenance. New sweeper will come with its own water tank which would eliminate the water truck.
- Public Work's Bldg renovation - $7,000 per year FY 12-13, 13-14, 14-15, 15-16, 16-17 - yearly repairs to the building include replacing 6 leaking skylights and adding two more, repairing or replacing gutters, repairing the leaky roof, replacing corrugated windows, replace or update insulation, replace ceiling fans and replace existing door locks with keypad entry for security.
- Salt Shed - FY 12-13 $10,000, FY 13-14 $400,000 - existing shed does not hold enough salt mix for one storm. DEP issue with stream running behind building. Wood siding is rotting and concrete is deteriorating.
- Fuel Management System - FY 12-13 $14,000 - current system is outdated and replacement keys are not available. New system will help with proper departments being charged and will have more amenities.
- Electronic Equipment - FY 12-13 $14,105 - This request includes surveillance cameras for the transfer station and 10 portable GPS units. The surveillance system will prevent theft and false insurance claims. The GPS units will help with tracking plows and vehicles.
- Turnpike Road Phase 2 - FY 12-13 $185,000 - FY 13-14 $185,000 - includes road reconstruction from the intersection of Fermier/Balazs to Rt 320. which includes taking up road, installing new cross culverts, catch basins, drainage and reconstruction.
- Hancock Road & Route 320 - FY 14-15 $16,500 - realignment of road due to increased traffic volume.
- Moose Meadow Road - FY 14-15 $15,000 - road realignment.
- Michalec Road - FY 13-14 $11,000 - FY 15-16 $82,500 - update drainage system and road reconstruction.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -3-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ December 22, 2011
- Y Road - FY 13-14 $11,000 - FY 15-16 $110,000 - realignment, reconstruction and drainage.
- Village Hill Drainage Phase I - FY 13-14 $250,000- piping of 16 catch basins and rebuilding road.
- Village Hill Drainage Phase 2 - FY 14-15 $250,000 - FY 15-16 $250,000 - piping catch basins and rebuilding road.
- Baxter Road - FY 14-15 $16,500 - drainage improvement
- Daleville School Bridge Replacement - FY 12-13 $20,000 - FY 14-15 $650,000 - demolition and removal - install new bridge and make improvements to bridge approach.
- Polster Road Bridge - FY 12-13 $20,000 - FY 13-14 $650,000 - demolition and removal of old bridge - install new bridge and improvements to bridge approaches.
- Battye Road- FY 14-15 $5,000 - FY 15-16 $25,000 - replace galvanized pipe with concrete box culvert.
- Moose Meadow Road - Drainage - FY 14-15 $10,000 - FY 15-16 $220,000 - FY 16-17 $220,000 - drainage to stop flooding.
- Moose Meadow Road - Guardrails - FY 15-16 $15,000 - replace wooden guardrails with galvanized ones.
- Potter School Road - Guardrails - FY 15-16 $15,000 - replace wooden guardrails with galvanized ones.
- Schofield Road Drainage - FY 15-16 $20,000 - FY $350,000 - installation of drainage piping and structures and reconstruction of road.
- Liska Culvert - FY 15-16 $20,000 - FY 16-17 $200,000 - replace culvert pipe with box culvert.
- Transfer Station Railings around dumpster - FY 12-13 - upgrade railing at transfer station.
- Upgrades to Trash Compactor - FY 12-13 $9,000 - components showing age and shoes are worn. On borrowed time before major repairs.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -4-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ December 22, 2011
- Building Material Shed - FY 12-13 $10,000 - construct 3 sided building for storage of storm doors, hatchways, windows, building supplies etc for recycling by residents.
- Storm Water Pollution - FY 14-15 $20,000 - install storm water chamber in two locations at transfer station.
Discussion continued on the procedure of putting together the plan to be presented to the Board of Finance. Board of Finance Chairman Schoppmann informed the Committee that the whole aspect of funding this is not realistic. The Town historically is not willing to fund these projects. There need to be a dollar limit.
Tyler Millix stated that out of the 14 items that are on the list for the FY 12-13 it's impossible to get everything done. Jim Poole asked if the FY 12- 13 list is this a wish list or a must have. Lynn Nicholls said her priorities are the sweeper, the backhoe, some renovation money for the building, fuel management system, electronics equipment, railing at transfer station, Turnpike Road and compactor. We are working on the bridges and looking for grant money.
Questions were asked about the backhoe. Yearly maintenance on the current backhoe is approximately $8,000. I has a new pump valve system and the pistons have been replaced. The backhoe is undersized to begin with. They use it for compacting at the transfer station. Discussion continued.
The sweeper was discussed next. Parts are not made for it anymore. Coventry sold a new one last year for $250,000. It takes a full crew three months to do the sweeping. It was suggested working with other towns to have the work done.
Public Works building - there are 6 sky lights that are cracked and leaking. It was suggested that the repairs be added to the operating budget.
Fuel Management system - the school buses, fire department and town use the pumps. If the key fobs are lost the pumps do not work. The new system will have more amenities.
Electronic Equipment - camera at the transfer station and GPS for the vehicles. The cameras will help with thefts, altercations and people crawling into the dumpsters. The GPS systems in the vehicles will tell where and how fast the vehicles are going.
Turnpike Road - Phase I - drainage work from Ashford, hoping to make it to Furmier. Phase II is Furmier down to Moosemeadow. Ashford got approval last year for Steap grant. Discussion followed.
Dumpster railings - upgrade was suggested during permit renewal. It was suggested that this is a operating expense not a capital expense.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -5-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~ ~~~~~~~ ~ December 22, 2011
Trash compactor - under lease agreement until 7 years ago, Welder said it needs an overhaul. Rough estimate is $9,000. It was asked how much a new one would cost. Lynn said she would find out before the next meeting.
Jim Poole ask for a poll to see what should be added to the list as a first draft. The following were votes upon:
Backhoe - Peter Latincsics and Jim Poole vote no, all others voted yes. Added
Sweeper - All voted no. Not added.
Public Works Building -
Fuel Management System - all voted yes - added.
Electronic equipment - all voted yes - added.
Turnpike Road Phase 2a - 5 - yes, 2 - no - added.
Railings for dumpsters - 4 - yes, 4 - no - not added.
Compactor - need more information
B. Selectmen requests - nothing at this time. First Selectman Mailhos said next year they would like to add Town hall building renovations.
C. Approval of meeting dates - Jim will check to see if a meeting can be held on January 2nd which is a Federal Holiday.
The next meeting will be on December 28th with Willington #1 Fire Dept and Senior requests.
Jim Poole called the meeting to a close at 9:08 pm.
Respectfully submitted,
Debra Hlobik
Recording Secretary
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