MINUTES OF THE PLANNING BOARD MEETING
JUNE 8, 2011
MEMBERS PRESENT: Chair Vincent Vignaly, Marc Frieden, Patrick McKeon, Karen Paré, Lawrence Salate
MEMBERS ABSENT: None
OTHERS PRESENT: Leon Gaumond
All documents referenced in these Minutes are stored and available for public inspection in the Planning Board office, 127 Hartwell Street
Mr. Vignaly welcomed newly-elected member, Mr. Frieden. Plans were discussed for a retirement luncheon for Ms. Halpin.
COORDINATION WITH CMRPC RE 1.5% LAND CALCULATION
Ms. Paré compiled a list of Chapter lands but she stated that she needs an official list from the Assessor. Ms. DiPrete from CMRPC wants this information, with the deed book and page noted for each of the plots. Ms. Paré stated that she will get this information. Mr. Salate queried whether paper streets should be included but Mr. Vignaly stated that they are considered private property. Ms. Paré received a file from the DCR that includes lands owned by the DCR and lands holding a DCR watershed restriction.
Mr. Vignaly stated that no one in town really knows the correct SHI number. It doesn’t come from the state; we give it to the state. He stated that all town land will be included in the 1.5% land calculation. Mr. Salate added that that the parcel at the rear of River Road needs to be included as well as the parcel on Prescott Street. Land managed by the Worcester Land Trust will also be included. Ms. Paré discussed the new GIS online program she was using and instructed the members on how to access it. Mr. Vignaly stated that he would like to get the information to Ms. Megan DiPrete as soon as possible, as the current allotment of hours available with CMRPC will expire on June 30th.
CONTINUATION OF HOUSING PRODUCTION PLAN UPDATE
Ref. Document: 2010 West Boylston Housing Production Plan
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Ms. Halpin has reported that she is using the Concord, MA Plan as a model while rewriting the proposed 2010 West Boylston Housing Production Plan. Mr. Vignaly queried whether other people who have been involved in the creation of this Plan will consider the changes too much or will they be happy to get it completed. The consensus was that everyone will be relieved to have the project completed. The members of the Housing Authority should be given a copy to review, Ms. Paré stated. Mr. Vignaly stated that he will send the information to Anita at the Housing Authority. Mr. Frieden asked whether the Planning Board would also get another chance to review and Mr. Vignaly stated that after he and Ms. Halpin “fine tune” the document, the Board will again review the document. The size will be reduced and
the Executive Summary will be rewritten. There is a problem getting the 2010 census data from the “.gov” site, Ms. Paré stated. Mr. Vignaly stated that he got some information from “Benchmark”. Ms. Paré stated that the income of the jail inmates is probably reported in their (former) towns of residence. Mr. Vignaly then queried, why they are counted as residents of West Boylston?
ANGELL BROOK DETENTION BASIN CHANGES: RESPONSE FROM HERITAGE DESIGN
Ref. Document: Angell Brook Development Corp., Detention Basin 3 Modification Plan
Mr. Vignaly stated that an email was received this afternoon from VHB approving the modifications made to detention basin 3 at Angell Brook, including the O&M Plan. Ms. Paré moved that the Board accept the proposed changes to Detention Basin 3 as shown on the Modification Plan, dated February 18, 2011 and revised May 26, 2011, and that no amended site plan need be submitted; however, these changes must be shown on the final as-built plan. The motion was seconded by Mr. Salate, all in favor.
ECONOMIC DEVELOPMENT TASK FORCE MARKETING PLAN: DISCUSSION OF COORDINATION
Mr. Vignaly stated that he has no issues with the town’s Marketing Plan, which is akin to a standard plan which Mr. Gaumond accessed from another community. Mr. Vignaly was surprised that this town has a plan but the public was not given a chance to comment or give input. Ms. Paré stated that the Planning Board was represented by a member on the Economic Development Task Force and with her membership on the Town-Wide Planning Committee. Mr. Gaumond described this plan as being “short in scope”. He hopes that the town is successful in joining with the ETA, although the application process is tedious and the town has a low vacancy rate.
ZONING ISSUES
Hanioti Queuing Issues: Mr. McKeon stated that at this point, the Planning Board cannot do anything about the problem of cars queuing on the street in front of the Dairy Queen. It
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is now up to the owner and the Police Chief to do something about the unsafe traffic situation. Mr. Vignaly stated that the Planning Board approved the Site Plan so the safety issue is one with which the Board is concerned. Mr. Salate stated that, in hindsight, the Planning Board should have appealed the ZBA’s decision to allow less parking. Mr. Vignaly stated that he will send an email to Mr. Moudios, with a copy to the Building Inspector and Mr. Gaumond, stating the Board’s concerns with the traffic problems. The next time a similar issue comes before the ZBA, the Planning Board should remind them about the problems caused by their decision to allow fewer parking spaces than required by the Zoning Bylaws, Mr. Frieden suggested. Mr. Gaumond inquired whether the Board has any enforcement power
over the Dairy Queen situation and was told that it does not.
Gerardo’s: Ms. Paré stated that a restaurant, serving beer and wine, is moving into Gerardo’s building. There continues to be parking on the paper street, with more than 15 cars. This street was discussed last Saturday, Mr. Salate stated, at the meeting held by Mr. Gaumond to discuss the disposition of town-owned land. Ms. Paré stated that Gerardo’s received approval as a business center so as long as the parking is adequate, a restaurant may open. The plan was presented to allow for retail, office and warehouse space. The Bylaws require one parking space for every four seats in the restaurant and one space for every two seats in a cocktail area. Mr. Vignaly will also email Mr. Brodeur to inquire about the parking in Gerardo’s lot and in the paper street.
Mr. Frieden inquired whether the application for a liquor license generates the requirement for an amended site plan, but Ms. Paré said it would not, if the plan was approved as a business center. Mr. Frieden then suggested that initial approval should be for the highest density use in a business center.
Worcester Street Parking at Childrens Pediatric Behavioral Center: There was no Site Plan Review required at this site because fewer than 15 parking spaces were planned. Now, additional spaces have been created in an area where wood chips have been laid down.
REPORTS FROM OTHER BOARDS
Tri-Town Housing Committee: Ms. Halpin, Mr. Barrell and Mr. O’Brien attended the latest meeting of the tri-town committee set up to deal with issues involving affordable housing. Ms. Halpin reports that the committee is going in the right direction and working towards creating a policy statement.
ELECTION OF OFFICERS AND COMMITTEE ASSIGNMENTS
Upon motion of Ms. Paré and second of Mr. Salate, it was unanimously voted to elect Mr. McKeon as Chair of the Planning Board.
Upon motion of Mr. Salate and second of Ms. Paré, it was unanimously voted to elect Mr. Frieden as Vice Chair of the Planning Board.
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Upon motion of Mr. McKeon and second of Mr. Salate, it was unanimously voted to elect Ms. Paré as Clerk of the Planning Board.
Upon motion of Ms. Paré and second of Mr. Salate, it was unanimously voted to elect Mr. Vignaly as Treasurer of the Planning Board.
The following committee/board assignments were accepted:
Economic Development Task Force: Mr. McKeon
CMRPC: Mr. Frieden
Town-Wide Planning Committee: Ms. Paré
Open Space Implementation Committee: Mr. Vignaly
Housing Partnership: Mr. Frieden
Earth Removal: Mr. Vignaly
Transportation: Mr. Salate
Community Preservation: Mr. Salate
Bylaws: Mr. McKeon
OLD BUSINESS
Rules and Regulations for Incentive Zoning: Ms. Paré submitted a revised draft “Rules and Regulations of the West Boylston Planning Board” for Incentive Housing Special Permits and requested that the document be reviewed and discussed at the next meeting of the Board. She also requested input on those items which were discussed previously as needing to be taken from the Incentive Zoning Bylaw itself and put into the Rules and Regulations. One of those items is the table on Market Rate Units. Mr. Vignaly will email the “red-lined” version of the Incentive Zoning Bylaw to Mr. Frieden for comparison. Normal standard conditions and the schedule of construction need to be included.
OTHER TOPICS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS BEFORE THE MEETING
Authorized Signatures: A request was received from the Town Accountant to submit the signatures (printed and signed) of those Board members authorized to approve payrolls/vouchers/invoices for the Planning Board. Upon motion of Ms. Paré and second of Mr. Frieden, it was unanimously voted to authorize any one member of the Board to sign the time sheet for the Assistant to the Board and for a majority of the members of the Board (i.e. three members) to be required to sign vouchers or invoices. The form containing the signatures was signed and will be submitted to the Town Accountant.
The Board members also signed the annual form from the Worcester Registry of Deeds, indicating how many signatures are required on an ANR Plan.
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PAYMENT OF INVOICES/REVIEW MINUTES OF MAY 25, 2011
No vouchers were submitted for payment. Upon motion of Mr. McKeon and second of Mr. Salate, it was unanimously voted to approve as amended the Minutes of the May 25, 2011 Meeting of the Planning Board.
At 9:10 p.m., upon motion of Mr. McKeon and second of Mr. Salate, it was unanimously voted to adjourn.
Date Accepted:_____________ By:_________________________
Submitted By:________________________
Susan Abramson
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