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Board of Selectmen Agenda 08/21/2013
Attachments:
Attachment NameAttachment SizeAttachment Date
L-21 - Use of the Town Common Signboard Policy.pdf / Adobe Acrobat Document
Size: 20K
Last Updated: 2013/8/7
Policy K-1 -Policy on Sexual Harassment.pdf / Adobe Acrobat Document
Size: 34K
Last Updated: 2013/8/7
Policy F-9 Fund Balance Policy.pdf / Adobe Acrobat Document
Size: 25K
Last Updated: 2013/8/7
August 21, 2013
BOARD OF SELECTMEN/SEWER COMMISSION


7:00 p.m.
MEETING CONVENED
-       Roll call
-       Reading and acceptance of minutes from previous meeting
August 7, 2013, regular session
August 7, 2013, executive session
7:05 p.m.
Review of Sections K & L of Selectmen’s Policy Book
K.      PERSONNEL ISSUES
1.  Sexual Harassment Policy (approved 12/4/96)         
2.  Employee Education & Training (approved 3/7/01)
3.  Violence in the Workplace Policy (approved 10-21-09)
4.  Non-Discrimination Policy (approved 2-6-08)      
5.  Workers’ Compensation Policy (approved 1-21-93)
6.  Health Insurance Portability and Accountability Act (HIPAA) Policy (approved 9-19-2012)
7.  ADA Policy & Grievance Procedure (approved 9-19-2012)
8.  CORI Policy (approved February 6, 2013)

L. MISCELLANEOUS
1. Ambulance Fees Billing and Collection (approved 3/20/96)
2. Lowering of the United States Flag Flying to Half Staff Over Municipal Property (approved 10/6/99)
3. Public Notices within Town Hall (approved 5/5/04)
4. Closing Municipal Buildings for Extreme Hazardous Weather Conditions for the        Board of Selectmen and the Town Administrator (approved 12/1/05)
5. Town Vendors (approved 6/21/95)
6.  Request for Legal Services (approved 10-21-09)
7.  Policy on Evaluation of the Town Administrator by the Board of Selectmen (approved 10-21-09)
8.  Designer Selection Procedures (approved 10-1-06)
9.  Surplus Equipment Bidding & Acceptance Procedures (approved 10-21-09)
10. Policy on requesting comments from Boards for 40B or LIP filings (approved 10-21-09)
11. Policy on recognizing elected and appointed officials of the town (approved 10-21-09)
12. Holiday Decorations (approved 2-6-08)
13. Policy on Naming Town Owned Property (10-21-09)
14.  Policy on Reporting Requirements for Accidents Involving Town-owned Vehicles  (approved 2-17-2010)
15.  Gateway Sign Policy for Gateway Adoption Program (approved August 15, 2012)
16. Procedure for Exercising First Refusal Option on Chapter 61, 61A or 61B Land (approved 4-21-2010)
17. Recycle Product Procurement Policy (approved September 15, 2010)    
18. Beautification of Town Squares and Islands Policy (approved November 3, 2010)
19. Use of Electronic Sign Board Policy (approved June 20, 2012)
20. Mailbox Replacement Policy (approved February 20, 2013)
7:15 p.m.
PUBLIC HEARING: CONSIDER ADOPTING A FUND BALANCE POLICY TO BE INCLUDED IN THE BOARD POLICY BOOK AS POLICY F-9
7:30 p.m.
PUBLIC HEARING: CONSIDER ADOPTING A USE OF THE TOWN COMMON SIGNBOARD POLICY TO BE INCLUDED IN THE BOARD POLICY BOOK AS POLICY L-21
7:45 p.m.
PUBLIC HEARING: CONSIDER AMENDMENTS TO POLICY K-1, THE SEXUAL HARASSMENT POLICY
8:00 p.m.
NEW BUSINESS
  • Concurrence on the appointment of James Kaufman, 11 Marsh Hawk Way to the Community Preservation Committee as the designee of the Planning Board effective August 19, 2013 for a term to expire on June 30, 2014
  • Concurrence on the appointment of Vincent Vignaly, 50 Newton Street to the Earth Removal Board as the designee of the Planning Board effective August 21, 2013 for a term to expire on June 30, 2014
  • Concurrence on the appointment of James Kaufman, 11 Marsh Hawk Way to the Town-wide Planning Committee as the designee of the Planning Board effective August 21, 2013 for a term to expire on June 30, 2014
  • Concurrence on the appointment of Vincent Vignaly, 50 Newton Street to the Transportation Committee as the designee of the Planning Board effective August 21, 2013 for a term to expire on June 30, 2014
  • Concurrence on the appointment of Patrick McKeon 217 Maple Street to the Economic Development  Committee as the designee of the Planning Board effective August 21, 2013 for a term to expire on June 30, 2014
  • Concurrence on the appointment of Deborah Mattison, 395 Prospect Street to the Cultural Council effective August 22, 2013 for a term to expire on April 30, 2016
  • Consider accepting the following donations for the Bandstand Committee on behalf of the town
  • $159.00 – free will donations from August 4 concert
  • $148.00 – free will donations from August 11 concert
  • Review Draft Policy on Sidewalks – Snow & Ice Control Policy
  • Consider Including Amending Section 9 of Article 13 of the General Bylaws on the October 21, 2013 Semi-Annual Town Meeting Warrant
  • Consider signing Resolution Adopting the Central Massachusetts Region-wide Pre-Disaster Mitigation Plan
  • Consider request from Central Massachusetts Metropolitan Planning Organization and designate Board member to attend their Information & Member Selection meeting at the Rutland Free Public Library on September 19th at 6:30 p.m.
  • Review, Approve, Sign & Order Posting Of September 9, 2013 Special Town Meeting Warrant
8:30 p.m.
TOWN ADMINISTRATOR’S UPDATE ON GOALS
8:45 p.m.
FUTURE AGENDA ITEMS
8:50 p.m.
MEETINGS, INVITATIONS & ANNOUNCEMENTS
  • Announce that the Town of West Boylston will be receiving an additional $297,616 in Chapter 90 Funds for Fiscal Year 2014
  • September 9th, 7:00 – Special Town Meeting at the Middle-High School
  • September 16th, 9-2:30, 5th Annual Regionalization Toolkit Conference at Holy Cross
  • September 17th, 12-8 p.m. – Special Election for New Town Hall
  • September 17th, 5:00 p.m. – Grand Ribbon Cutting Ceremony at Draught House/Manor Grand Opening
  • September 19, 6:30 p.m., Worcester County Selectmen’s Association meeting in the Sterling Town Hall
9:00 p.m.
CONSIDER ENTERING INTO EXECUTIVE SESSION UNDER THE PROVISIONS OF MASSACHUSETTS GENERAL LAWS CHAPTER 30A, SECTION 21(a), PART 2 TO CONDUCT STRATEGY SESSIONS IN PREPARATION FOR NEGOTIATIONS WITH NON-UNION PERSONNEL, THE FIRE CHIEF & THE TOWN ADMINISTRATOR
MOTION: I MOVE TO ENTER INTO EXECUTIVE SESSION UNDER THE PROVISIONS OF MASSACHUSETTS GENERAL LAWS, CHAPTER 30A, SECTION 21(a), PART 2 TO CONDUCT STRATEGY SESSIONS IN PREPARATION FOR NEGOTIATIONS WITH NON-UNION PERSONNEL, THE FIRE CHIEF & THE TOWN ADMINISTRATOR
-       Roll call vote
-       Announce that the Selectboard may reconvene in open session
9:00 p.m.
EXECUTIVE SESSION
9:15 p.m.
ADJOURNMENT OF EXECUTIVE SESSION
9:15 p.m.
RECONVENE IN OPEN SESSION
9:15 p.m.
NEW BUSINESS
-       Consider entering into an employment agreement with the Fire Chief
9:20 p.m.
ADJOURNMENT OF MEETING