Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, December 3, 2013
Present: Justina Carlson, Chair; William Carlson, Neil Gadwa, Jim Hood, Lori Vanderschmidt
Also Attending: Town Administrator Harry Terkanian; WhiteWater Representative Roy Maher; Richard Kilhart, Circuit Rider for Massachusetts Rural Water Association; BWC Coordinator Michaela Miteva
Chair Justina Carlson called the meeting to order at 7:04 p.m.
Office Report
Michaela Miteva presented the BWC Office Report of December 3, 2013.1 It contained information on finances, publicity for the groundbreaking ceremony, and the December 12, 2013 joint Budget meeting of the Selectmen and the Finance Committee, which the Water Commissioners will attend. She reported on a water leak on Baker Ave last week. She asked for guidance from the Board on billing for the resultant high meter reading. Board members wanted to get more information on the situation before making a decision. Justina Carlson discussed the possibility of establishing a policy on dealing with cases with extremely high meter readings. The Board discussed the potential usage of leak detectors for meters.
WhiteWater Operations Report
Roy Maher gave the WhiteWater Operations Report of December 3, 2013. 2 He included information on having turned the Coles Neck Station offline, leaks, September and October usage, tracking usage at the COA, Round 2 backflow devices, the construction meeting, and seasonal turn-offs. The Board discussed seasonal turn-off procedures and would like to know more about how other town water systems handle seasonal turn-offs. After looking into this, the Board will work on a more defined policy.
Expansion Update
Michaela Miteva, Neil Gadwa and Roy Maher reported on the construction meetings. Harry Terkanian said he’d been in communication with Ron Koontz of USDA concerning another grant/loan that could be available to the Wellfleet Municipal Water System. Next week Terkanian will present the information to the Selectmen for their opinion. The Board discussed possibilities for further expansion that more USDA money would allow. The Board and Harry Terkanian considered how to proceed. The Board continued to discuss what options for expansion would be the most valuable to pursue with USDA funding.
BWC Staffing Needs
Justina Carlson said that the formal request went to Assistant Town Administrator Tim King. She and Jim Hood will meet with Harry Terkanian after King makes his recommendation. The salary line is in the proposed Fiscal Year 2015 Budget. Hood recommended sending a memo to the Selectmen and Finance Committee before the joint Budget meeting on December 12, 2013.
Hood moved to send the report on staffing to the Selectmen and Finance Committee. Bill Carlson seconded, and the motion carried 5-0.
Annual Report
Bill Carlson distributed a draft of the 2012 Annual Report3 which the Board reviewed and amended. The final draft will be ready at the next meeting.
More Policy Ideas
Richard Kilhart suggested looking at the West Boylston Water System’s Rules & Regulations. They are a very comprehensive set of rules, he said.
Minutes of 11/19/13
Bill Carlson moved to approve the minutes of November 19, 2013. Jim Hood seconded, and the motion carried 5-0.
Adjournment
The meeting was adjourned 8:40 p.m.
Respectfully submitted,
____________________________ __________________________
Mary Rogers, Committee Secretary Justina Carlson (Chair)
The Water Commissioners approved these minutes at the meeting held 12/19/13.
Public Records Material of December 3, 2013
1.) BWC Office Report of December 3, 2013
2.) WhiteWater Operations Report of December 3, 2013
3.) Draft of the 2012 Annual Report
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