Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, April 3, 2012
Present: Dan Wexman, Chair; Justina Carlson, William Carlson, James Hood, Lori Vanderschmidt
Also Attending: Town Administrator Paul Sieloff, Water System Coordinator Michaela Miteva
Chair Dan Wexman called the meeting to order at 7:03 p.m.
WSM Contract
The Board had received copies of the Water System Management contract. Dan Wexman asked Paul Sieloff what the next step of preparation for the RFP would be. Wexman asked if the Water Commissioners needed to review the document and he asked about the dates for the bidding. Sieloff said the Assistant Town Administrator was preparing the document. He will send a draft the BWC as soon as possible.
Emergency Protocols
Bill Carlson had been in contact with Russell Tierney of WhiteWater regarding the Reverse 911 System called “Code Red,” which can be initiated by either the Fire or Police Chief. Carlson said system contractor would be the most likely entity to originate the call. That task would have to be included in the Water System Management contract. Hood said that Reverse 911 goes to the entire town, but getting the information to the water system customers is most vital. The topic will be an agenda item at the next meeting.
Stewardship Protocols
Lori Vanderschmidt had called Eastham’s Board of Health regarding water conservation stewardship in their town. Vanderschmidt said there is abundant material available on water conservation. She said she will develop a flyer that could be included in mailings. She will prepare a draft for the next BWC meeting.
Report on ACEC Awards Ceremony
Lori Vanderschmidt and Paul Sieloff reported on the recent American Council of Engineering Companies (ACEC) awards ceremony they had attended on March 28, 2012 with Environmental Partners Group (EPG). Paul Gabriel and Paul Millett of EPG received two awards for their company. Bill Carlson recommended giving the awards more publicity through the Cape Cod newspapers.
Water System Coordinator’s Report
Michaela Miteva presented the Water System Coordinator’s Report of April 3, 2012. 1 Her report included the work on marketing phone calls and mailings. The Board suggested that Miteva get in touch with the Community Development Partnership to discuss including the cost of connecting to the Wellfleet Water System in their program, and advertising that possibility in their informtion.
Chairmanship of BWC and Recruiting New Members
Dan Wexman reminded the Board that he would be leaving the Water Commissioners at the end of June. Lori Vanderschmidt volunteered to serve if she could be a co-chair. At the minimum the Board will need one replacement member. Wexman enumerated some of the tasks facing the Board and urged the members to consider the leadership position. The Board will also seek other potential members. Justina Carlson said she was willing to assume chairmanship. Hood suggested evaluating and outlining the scope of the BWC’s responsibilities at a future meeting.
Vanderschmidt moved to elect Justina Carlson as Chair of the BWC. Hood seconded, and the motion carried 5-0. She will assume chairmanship at the June 5, 2012 meeting.
Website
Michaela Miteva offered the Board a view of the new Municipal Water System website and asked for further suggestions.
Marketing
Justina Carlson presented the script2 for the marketing phone calls. The Board reviewed and refined the script so that the phone calls will begin. Members received their lists of contacts to call.
Minutes of 3/20/12
Bill Carlson moved to approve the minutes of March 20, 2012. Justina Carlson seconded, and the motion carried 5-0.
Mail
E-mail dated March 8, 2012 to Captain Ferreira and the Water Commissioners from EPG3 was noted. EPG did not recommend the testing on the hydrant in the Coles Neck System.
Bill Carlson moved to inform Captain Ferreira that the BWC accepts the advice of EPG and WhiteWater to reject the proposal to conduct the hydraulic test at the Coles Neck Rd. hydrant. Justina Carlson seconded, and the motion carried 5-0.
Adjournment
Hood moved to adjourn. Justina Carlson seconded, and the motion carried 5-0. The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
The Water Commissioners approved these minutes at the meeting held 4/17/12.
Public Records Report of 4/3/12
1.) Water System Coordinator’s Report of April 3, 2012
2.) Script for the marketing phone calls
3.) E-mail dated March 8, 2012 to Captain Ferreira and the Water Commissioners from EPG
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