Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, March 20, 2012
Present: Dan Wexman, Chair; Justina Carlson, William Carlson, James Hood, Lori Vanderschmidt
Also Attending: Town Administrator Paul Sieloff, Water System Coordinator Michaela Miteva, WhiteWater Representative Roy Maher
Chair Dan Wexman called the meeting to order at 7:00 p.m.
Fire Hydrant Flow Improvement
Fire Chief Daniel Silverman and Fire Captain Thomas Ferreira were present to explain the flow tests the Fire Department had performed on fire hydrants, including the Area to Be Served (ATBS). Captain Ferreira said that the fire hydrants in the ATBS were not producing adequate flow. The distance and the size of the pipe, the valves and the twists and turns of the route contribute to this problem. Captain Ferreira proposed shutting down that section of the system in order to install a new hydrant to correct the pressure and volume. Three hundred gallons a minute or better flow is the Fire Department’s goal, Ferreira said. He would then be able to come up with a Comprehensive Fire Plan after achieving that flow. Ferreira wanted to test the maneuver of closing off the hydrant at the intersection of Pole
Dike Rd. and Coles Neck Rd. Chief Silverman said that the area could get a better ISO rating for insurance if the test proves that the hydrant system would be adequate. Dan Wexman said that the proposal would have to be submitted to EPG and WhiteWater for an informed determination about proceeding. Captain Ferreira said he intended to put long-term effort into the plan.
Open Cape License
Dan Wexman said the Open Cape proposal would be presented to the Water Commissioners, but the plans were still under formulation with the Selectmen and Town Administrator at this time.
Office Space Evaluation
Wexman said the Water Commissioners were interested in space at the old Senior Center if the building was rehabbed. Paul Sieloff said that there would barely be space for the other intended departments if this happens. Wexman said the Water System would also be interested in the South Wellfleet Fire Station if that building was the one to be redone. There could be space available at the DPW building if the Building and Health Department move out, but that office space is considered unhealthy. Board members discussed use of the room next to their current office in the old Fire Station below the Police Department.
Future Grant
Paul Sieloff discussed need for approval at a future Town Meeting for accepting a grant.
Stewardship Protocols - Water Conservation
Wexman said working on a water conservation plan was a mission that the Water Commissioners could undertake. Lori Vanderschmidt will investigate what other Cape towns do about stewardship of their water and make suggestions for Wellfleet.
Water System Management Contract
The contract for the Water System Management has to go out to bid because the present one is expiring in July, Wexman said. Paul Sieloff and Tim King will handle the RFP.
Final Marketing Plans
Lori Vanderschmidt had questions about language and some statements in the brochure, and the Board agreed to make adjustments. Justina Carlson reviewed the final plans for letters, the Frequently Asked Questions sheet and brochure. 1 She also presented a schedule for phone calls. 2 Michaela Miteva explained the time table and deadline system. The Board discussed changes to the FAQ sheet.
Hood moved to approve the brochure as printed. Justina Carlson seconded, and the motion carried 5-0.
Justina Carlson summarized the time frame, target dates and record keeping. The brochure will be sent out as soon as possible. The phone script will be ready for the next meeting. The FAQ sheet will be sent out the first week in May. Roy Maher will participate in contacting the public. He reviewed some of the FAQ information and will edit the material before the next meeting.
Reports
Roy Maher presented the WhiteWater report of March 20, 2012. 3 He reviewed the items: chlorination, the Coles Neck Pump Station repairs, connections for the Boy Scout Camp well, February pumping and usage, turn-off of the heating system under the tank and WhiteWater’s other work of the month.
Michaela Miteva submitted the Water System Coordinator’s Report of 3/20/124 and reviewed it with the Committee. She gave the update on connections, reported on the tour of the system and included the work on the marketing campaign.
Minutes of 2/21/12 and 3/6/12
Bill Carlson moved to approve the minutes of February 21 2012. Justina Carlson seconded, and the motion carried 3-0.
Hood moved to approve the minutes of March 6, 2012. Justina Carlson seconded, and the motion carried 3-0.
Mail
The Fire Department proposal from Captain Ferreira of March 8, 2012 5 was in the mail.
Terms of Office
Dan Wexman announced that his last meeting with the BWC will be the second one in June. He suggested a joint chair arrangement when he leaves the Board. He mentioned his intention, so the Board will start considering the officers’ slate.
Awards Dinner
There is a March 28th Awards Dinner to which EPG has invited the BWC and Paul Sieloff. Lori Vanderschmidt will represent the Board at the event.
Warrant Article 5
Bill Carlson moved to recommend Article 5 – the FY13 Water Enterprise Fund Budget. Justina Carlson seconded, and the motion carried 5-0.
Agenda for Next Meeting
Agenda for the April 3, 2012 meeting includes: Water System Management Contract, Emergency Protocols, Marketing, Web Site, Stewardship Protocols, Chairmanship of the BWC, Recruiting New Members.
Adjournment
Justina Carlson moved to adjourn. Hood seconded, and the motion carried 5-0. The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
The Water Commissioners approved these minutes at the meeting held 4/3/12.
Public Records Materials from 3/20/12
1.) Marketing materials – letter, FAQ, brochure
2.) Time Table and Deadline Management sheet
3.) WhiteWater Report of 3/20/12
4.) Water System Coordinator’s Report of 3/20/12
5.) Captain Ferreira’s letter dated March 8, 2012
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