Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, February 21, 2012
Present: Dan Wexman, Chair; Justina Carlson, William Carlson,
Regrets: Lori Vanderschmidt James Hood
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, Water System Coordinator Michaela Miteva, WhiteWater Representative Roy Maher
Chair Dan Wexman called the meeting to order at 7:05 p.m.
206 Kendrick Ave. Property
Environmental Partners Group (EPG) had reviewed the request from the owners at 206 Kendrick Ave. and submitted their recommendations to the Board of Water Commissioners and WhiteWater in a memo dated February 19, 2012.1 The Board will send the homeowners an application with instructions and fees to connect to the Water System.
Curb Stop at 55 Pole Dike Road
Dan Wexman explained the costs and timing considerations for installing a curb stop at 55 Pole Dike Rd. Roy Maher will follow up with curb stop installation details.
Emergency Protocols
Bill Carlson said he had been in contact with Russell Tierney of WhiteWater requesting that Tierney work with the Fire Chief regarding the Reverse 911 procedures. Carlson will follow up on the communication.
Warrant Article
Instead of establishing a Stabilization Fund, the Water Enterprise Fund can place surplus money in a Reserve Fund, which can accumulate for offsetting the cost of future capital projects. This option eliminates the need for presenting a Warrant Article at Annual Town Meeting.
USDA Update
Ronald Koontz from USDA may have extra funds available. The Town could qualify for a grant/loan. This will be an agenda item for an upcoming BWC meeting. The Board will draft a letter to homeowners on the small streets that could be added to the system, if money to proceed becomes available.
Communications Policy
The Communications Policy2 will become part of the Water System official policies. Board members discussed the intended audience and purpose.
Bill Carlson moved to approve the amended document as a part of permanent policy. Justina Carlson seconded, and the motion carried 3-0.
Marketing
Justina Carlson said that she, Bill Carlson and Michaela Miteva had planned more phases and deadlines for the marketing campaign. She and Miteva had made a first draft of a letter and brochure to distribute. The material would be matched to the visuals and information on the website. Bill Carlson said that the marketing campaign needed to be completed by June. Justina Carlson said that the draft letter will be ready for the next meeting.
Website
Dan Wexman gave background on other Town department websites. The Board agreed that a separate website, aimed at marketing, and fortified with information, was their intention. Michaela Miteva had investigated registering a website domain name, and creating that website, for one hundred dollars ($100).
Wexman moved to establish and approve $100 funding for the Water System website. Bill Carlson seconded, and the motion carried 3-0.
Budget Review
Marilyn Crary distributed revenue/expenses worksheets for Fiscal Year 2012. 3 She reviewed the expenses so far in FY12 and projected estimates for the remainder of the year.
Reports
Roy Maher distributed and explained the WhiteWater Operations report and photos of February 21, 2012. 4
Water System Coordinator Michaela Miteva submitted her report of February 21, 2012 5 and reviewed the issues.
Minutes of 2/7/12
Justina Carlson moved to approve the minutes of February 7, 2012. Bill Carlson seconded, and the motion carried 3-0.
Mail
The Consumer Confidence Report from WhiteWater was in the mail. WhiteWater requested the Board’s approval to send out the report. BWC set a May 1, 2012 deadline for changes.
Other Business
Dan Wexman suggested organizing another tour of the Water System.
The Cumberland Farms water connection was briefly discussed.
Adjournment
Bill Carlson moved to adjourn. Justina Carlson seconded, and the motion carried 3-0. The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
_____________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
The Water Commissioners approved these minutes at the meeting held 3/20/12.
Public Records Materials from meeting of 2/21/12
1.) EPG memo dated February 19, 2012
2.) Communications Policy
3.) Revenue/expenses Worksheets for Fiscal Year 2012
4.) WhiteWater Operations report of February 21, 2012
5.) Water System Coordinator’s report of February 21, 2012
| 