Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, December 6, 2011
Present: Dan Wexman, Chair; Justina Carlson, William Carlson, James Hood, Lori Vanderschmidt
Also Attending: Town Administrator Paul Sieloff, Assistant Town Administrator Timothy King, Water System Coordinator Michaela Miteva
Chair Dan Wexman called the meeting to order at 7:01 p.m.
Emergency Protocol Update
Bill Carlson said he had looked over the WhiteWater contract for emergency protocol provisions but will confer further with Russell Tierney. He had discussed emergency protocol with Police Chief Ronald Fisette and Town Administrator Paul Sieloff. Assistant Town Administrator Timothy King is also going to be involved in emergency procedures, Sieloff said.
Brehmer Deferred Payment Connection
Dan Wexman said that Beth Brehmer is going to seek a connection to the Water System, but it won’t be immediately. The Board will proceed with her application.
Shut-off Tools
Shut-off tools have become an issue, according to Chief Silverman, because of recent incidents that could not be remediated since the Fire Department did not have the needed shut-off tools. Wexman said the issue will be resolved at the December 20th meeting when representatives from WhiteWater and the Fire Department are in attendance.
Insurance Claim Status
Wexman said that the insurance company is going to deny the claim for sand infiltration. He discussed other possible insurance claim situations that could arise. Lori Vanderschmidt and Jim Hood will examine the Rules & Regulations for references to insurance claims.
Annual Report
The Committee will read the draft Annual Report1 and will approve a final copy at the next meeting.
Reports
Coordinator Michaela Miteva distributed her report of December 6, 2011. 2
Miteva also distributed and reviewed the WhiteWater report. 3 She had new information on the computer software for meter reading.
Eastham Water
Paul Sieloff mentioned an Environmental Partners Group proposal for a municipal water system in Eastham that had been featured in a recent newspaper article. He will forward the article to the Water Commissioners.
Marketing
Justina Carlson distributed a December 6, 2011 Marketing Update4 and explained her objectives, revenue strategies and marketing ideas. She discussed contacting households directly by phone, developing contact lists, incentives, marketing messages as well as the reasons people don’t sign up. She outlined some action items for the Commissioners and recommended a brainstorming session.
Minutes 11/15/11
Justina Carlson moved to approve the minutes of November 15, 2011. Hood seconded, and the motion carried 5-0.
Other Business
Dan Wexman said that Mark Abrahams now has the information he needs to make new revenue estimates.
Michaela Miteva said that a Main Street business now does not want to connect to the Water System even though they had entered into a deferred payment agreement. Bill Carlson moved to rescind the agreement and return the deposit payment for the Rosenbaums at 321 Main St. Hood seconded, and the motion carried 5-0.
Adjournment
Justina Carlson moved to adjourn. Hood seconded. The motion carried 5-0. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
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Date
The Water Commissioners approved these minutes at the meeting held 12/20/11.
Public Records Materials from meeting of 12/06/11
1.) Draft of Annual Report
2.) Water Consultant’s December 6, 2011 report
3.) WhiteWater report of December 6, 2011
4.) Marketing Update of December 6, 2011
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