Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, August 16, 2011
Present: Dan Wexman, Chair; William Carlson, James Hood, Lori Vanderschmidt
Regrets: Emily Beebe
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, DPW Director Mark Vincent, Water System Coordinator Michaela Miteva, WhiteWater Representative Roy Maher
Chair Dan Wexman called the meeting to order at 7:03 p.m.
USDA Funding/Grant
Dan Wexman reported on the status of the USDA funding. He had received an e-mail dated August 15, 20111 from Paul Millett of Environmental Partners Group (EPG). Mr. Millett had asked about preparing a new application for State Revolving Fund (SRF) funding and another for the Massworks Infrastructure Program grant. BWC members considered applying for the grant and/or the SRF loan. They discussed what priorities for expanding the system that the loan and grant could cover.
Vanderschmidt moved to have EPG prepare, for a cost of up to $2,000, the Massworks Infrastructure grant application. Wexman seconded, and the motion carried 4-0.
WhiteWater Contract Renewal
DPW Director Mark Vincent had presented materials considering a possible Superintendant position created for the DPW. 2 The Board discussed Vincent’s proposal which would entail a reduction of contract hours for Roy Maher. The WhiteWater contract fees would be reduced accordingly which were also reflected in the draft of WhiteWater’s Contract Amendment #2. 3 The Water Enterprise Fund would pay for the DPW oversight services, according to Marilyn Crary. The Board will make a decision on Mark Vincent’s proposal at the next meeting.
Storm Drain Remediation Revision
Wexman distributed copies of the acknowledgements of the storm drain remediation for two properties on Holbrook Ave. 4 The documents will be placed in the water connection folders for the two properties.
EPG Contract
Discussion of the EPG contract was initiated in an August 15, 2011 e-mail by Paul Millett. 5 Marilyn Crary reminded the Board that this would now be part of the Enterprise Budget instead of the USDA budget. The Town Administrator and the Board will begin to discuss the contract with Mr. Millett.
Abrahams Contract
Financial Consultant Mark Abrahams had submitted a letter dated August 12, 2011 6 regarding the scope of his services from Fiscal Year 2011 through FY 2013. The Board discussed negotiating the cost of consultation for Fiscal Year 2012.
WhiteWater’s Contract (cont.)
Russell Tierney of WhiteWater arrived at the meeting, and discussion resumed about Mark Vincent’s proposal in conjunction with WhiteWater operations. Russell Tierney and the Board discussed inclusion of Emergency protocols in the WhiteWater contract. Mr. Tierney said WhiteWater was developing an Emergency Response Plan. Michaela Miteva said she would also work on the contact list for Emergency information.
Mark Vincent asked that the Board agree upon the concept of using DPW for operations oversight. As an initial idea, the Board looks favorably upon the plan.
Russell Tierney said he was working on an October deadline for the WhiteWater contract.
WhiteWater Report
Roy Maher of WhiteWater distributed his report of 8/16/11.7 He reviewed the items on the Coles Neck pumping station, damage to the gate at the Boy Scout Camp Well, completion of the enclosure at the storage tank, the used meters, the replacement meter at WES and other work. He provided photos of the new enclosure at the storage tank.8 Russell Tierney discussed the meter order and the wrong kind of meters and the action he would take to make an adjustment. He also explained the DEP Monitoring Waiver form. Mary Rogers requested the Chemical & Pumping reports for April and May. Roy Maher provided the leak detection findings 9 from Conservation Technologies, Inc.
USDA Plaque
Wexman said that the Board had planned to install a plaque acknowledging the USDA contribution to the Municipal Water System in the Downtown area.
Letters to Phase II Abutters
There is a standard letter that will go out to the Phase 2 Abutters to the Water System on Chequessett Neck Road and Cross Street, 10 Wexman said. He explained how the new deadlines would work for the discounts, but the deadline needed to be determined.
Hood moved to extend the 50% discount to December 31, 2011 to the Cross St. abutters. Carlson seconded. The motion carried 4-0.
Administrative Coordinator’s Report
Administrative Coordinator Michaela Miteva distributed her report of 8/16/11. 11 She reviewed from the report: White Tail Lane sand issues and her training with Mary Fisk.
Budget
Marilyn Crary scheduled time with Lori Vanderschmidt and Bill Carlson to review the Water Enterprise Fund Budget.
Minutes of 7/26/11
Vanderschmidt moved to approve the minutes of July 26, 2011. Hood seconded, and the motion carried 4-0.
Other Business
Dan Wexman said that Cumberland Farms would consider a plan to move the location of a 12-inch main to the west side of Route 6 so that more abutters could avail themselves of connections to the water system. The plan would entail directional drills across Rte. 6 to the west side and back across the highway to Cumberland Farms.
Deferred Payment Agreements
Hood moved to approve the deferred payment agreement for the Howard Court property. Carlson seconded, and the motion carried 4-0.
Work Plan
Board members examined the work plan11 assignments that needed attention as of 8/16/11.
Next Meeting
The next meeting will be held September 6, 2011.
Adjournment
Hood moved to adjourn. Vanderschmidt seconded. The motion carried 4-0. The meeting was adjourned at 9:35 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
The Water Commissioners approved these minutes at the meeting held 9/6/11.
Public Records Materials from meeting of 8/16/11
1.) An e-mail dated August 15, 2011 from Paul Millett of EPG
2.) Materials considering a possible Superintendant position created for the DPW
3.) WhiteWater’s Contract Amendment #2 draft
4.) Acknowledgements of the storm drain remediation for two properties on Holbrook Ave.
5.) August 15, 2011 e-mail by Paul Millett regarding the EPG contract
6.) Financial Consultant Mark Abrahams’ letter dated August 12, 2011
7.) WhiteWater report of 8/16/11 from Roy Maher
8.) Photos of new storage enclosure at tower
9.) Leak detection findings
10.) Letter to the Phase 2 Abutters to the Water System
11.) Administrative Coordinator Report of 8/16/11
12.) Work Plan of 8/16/11
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