Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, July 26, 2011
Present: Dan Wexman, Chair; William Carlson, James Hood, Lori Vanderschmidt
Regrets: Emily Beebe
Also Attending: Water System Coordinator Michaela Miteva, WhiteWater Representative Roy Maher
Chair Dan Wexman called the meeting to order at 6:35 p.m. and distributed copies of the mission statement of the Board of Water Commissioners. 1
Cumberland Farms – Plans from Coastal Engineering
Reggie Donohue of Coastal Engineering had submitted plans reviewed by Environmental Partners Group (EPG) depicting the proposed extension of the water main up Rte. 6 from Cahoon Hollow Rd. to the Cumberland Farms property. Mr. Donohue said the next step was to get DEP approval and State approval since it is on State Highway/Route 6. He was seeking the endorsement of the BWC since the Town is officially the applicant.
Carlson moved to approve the plan as presented, accepting comments provided by Paul Millett from EPG, with the additional proviso that future considerations would be dealt with if needed. Hood seconded, and the motion carried 4-0.
Mr. Donohue said he would also begin the application process for a water connection.
The Water Commissioners discussed future connections on Route 6. Cumberland Farms will extend the line to the end of their property.
WhiteWater
The WhiteWater contract will be dealt with at the next meeting. WhiteWater will complete the Monitoring Waivers Program for DEP, Roy Maher said.
USDA Update
There was nothing new to report on the grant search that Paul Millett was doing. Mr. Millett will also be checking on USDA money left over in September.
WES Meter Change
Wellfleet Elementary School has an old meter that is still in use but can’t be read by the new metering system. The BWC will have WhiteWater replace the meter and send the School a bill for the work. There was no original connection fee for the School.
Restocking Meters
Paul Sieloff had sent a letter to Toomey Water Services,2 the meter company, regarding 2 inch meters that were not usable. Toomey requested a 30% restocking fee. Wellfleet has not yet returned the wrong meters, pending Toomey’s response to the letter.
Follow-ups
BWC members discussed having potable and non-potable water signs at the Marina and possible courses of actions for improving the signage. Maher reported on tree watering and the gates at the Boy Scout Camp well and the road behind the area. The SCADA system has been repaired, Wexman said. The sand issues for Whitetail Lane will be handled by a letter to the homeowner. The Amsler property situation has been addressed, Wexman reported. Maher said he plans to enclose the gauges at the tank and needs materials to do so.
WhiteWater Report
Roy Maher reviewed the Wellfleet Municipal Water Supply Operations report of July 26, 2011. 3
Storm Drain Remediation
Dan Wexman distributed letters for two property owners4 regarding waiver of fees for connection to the Municipal Water System in exchange for their cooperation in the installation of stormwater drains on their properties. Wexman reconsidered the method for documenting the waivers, and will provide an alternative at the next meeting.
Legal Issues
BWC had concerns about changes in ownership of condominiums. Wexman distributed a page from the Wellfleet Municipal Water System Rules & Regulations regarding sale of transfer of property. He suggested that the language should be changed in 7.5 Sale of Transfer of Property5 so that it would reflect the agreement between the Water System and the condo associations rather than each owner.
Thank-you Letters
Lori Vanderschmidt had prepared several letters of appreciation to outgoing board members, and the Board members signed them.
Work Plan
The Work Plan of July 26, 20116 was reviewed and updated. Bill Carlson reported on the overall financial balance at the end of Fiscal Year 2011. The Board discussed the role of the Financial Consultant to the Water System.
Reports
Michaela Miteva submitted her Water System Coordinator’s report and Mary Fisk’s Water System Administrator’s report of July 26, 2011. 7
Minutes of July 5, 2011
Vanderschmidt moved to approve the minutes of July 5, 2011. Wexman seconded, and the motion carried 2-0.
Other Business
Justina Carlson had sent assurances to the Board that she will be joining the BWC in September.
Agenda for Next Meeting
Agenda for the next meeting to be held 8/16/11 was set.
Deferred Payment Agreements
Carlson moved to approve the deferred payment agreements of July 26, 2011. Wexman seconded, and the motion carried 4-0.
Adjournment
Vanderschmidt moved to adjourn. Wexman seconded. The motion carried 4-0. The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Daniel Wexman, Chair
The Water Commissioners approved these minutes at the meeting held 8/16/11.
Public Records Materials from meeting of 7/26/11
1.) Mission Statement of the Board of Water Commissioners
2,) Letter from Paul Sieloff dated July 21, 2011 to Toomey Water Services
3.) Wellfleet Municipal Water Supply Operations report of July 26, 2011
4.) Draft letters for two property owners acknowledging waivers of connection fees
5.) Wellfleet Municipal Water System Rules & Regulations 7.5 Sale of Transfer of Property
6.) Work Plan of July 26, 2011
7.) Water System Coordinator’s report and Mary Fisk’s Water System Administrator’s report of July 26, 2011
| 