Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, June 21, 2011
Present: Emily Beebe & Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Town Administrator Paul Sieloff, Water Operations Management Leader Michaela Miteva, Water Consultant Mary Fisk, WhiteWater Representatives Russell Tierney & Roy Maher, EPG Representative Paul Millett
Co-Chair Steve Gazzano called the meeting at 6:30 p.m.
Change Order
Paul Millett of Environmental Partners Group (EPG) explained the USDA grant funds for the construction of the expansion project. Mr. Millett had sent Ronald Koontz of USDA a letter1 detailing the next phases of the project. Mr. Millett said we would learn in fall whether the money for the small streets and two additional loops would be available. Emily Beebe suggested placing a sign explaining the project and acknowledging the USDA contribution to expansion of the water system. Beebe submitted a March 30, 2011 letter from the USDA Area Director Thomas S. McGarr. 2 Some of the names mentioned in the letter should be incorporated into the sign, she said.
Outgoing Co-Chair Steve Gazzano thanked Mr. Millett for EPGs and his service to the Board.
SCADA System
Russell Tierney of WhiteWater reported that the computer system (SCADA) was repaired and running again after what he had concluded was a lightning strike. The cost of repair should be around $3,000 to $4,000, he said.
Paul Millett will submit an insurance claim from last year’s lightning strike on Well #3.
Zone 2 Question at Cumberland Farms
Paul Millett explained the Zone 2 protected area around the Boy Scout Camp Well. EPGs hydro-geologist could create the map based on DEP and USDA specifications, Mr. Millett said. Steve Gazzano asked about the dead end pipe that will be bringing the water main to Cumberland Farms. It will be a T with a stub so that the line could continue in the future.
Amsler Property
Paul Millett reported on the distance and cost to continue the Route 6 line that will extend to Cumberland Farms further along to Bay Sails Marine and the Amsler property. The engineering and permit costs fall to the interested parties. Mr. Millett said that he would meet with Charles Amsler to discuss the possibility of continuing the line to his property. EPG consultancy costs for particular items were considered. Mr. Millett said EPG needs to renew its contract with the Board for general engineering consultation.
Emily Beebe assumed chairmanship of the meeting at 7:15 p.m.
Liens
Dan Wexman said the liens notification should remain as it is. The system is working now, he said.
Membership for Board
Emily Beebe said that she will remain with the Board until new members are able to create a quorum on their own. Potential members present William Carlson, Justina Carlson, James Hood, and Judith Stiles introduced themselves and gave their professional backgrounds.
Work Plan
Mary Fisk distributed the work plan dated 6/21/11. 3 Steve Gazzano reviewed and assigned items on the plan which included: sidewalks, office space, Marina water connections, 1050 Bound Brook Island Rd., QuickBooks training and set-up, stewardship protocols for consumers, water conservation, small street policy, an updated Master Plan, ISO ratings, low pressure hydrants, the Boy Scout Well gate, drainage mitigation on Holbrook Ave., water tank inspection, used meters’ policy, appreciation to USDA, and fiber optics on the water tower.
Water Tower
Steve Gazzano had prepared a draft memo of understanding (MOU) 4 between the Town and the BWC for antennas on the water tower. Paul Millett had spoken to the Open Cape, the fiber optics group interested in putting two additional antenna on the tank. The Fire Department has already requested placement of two antennas. The Board anticipates more antenna requests in the future.
Organization/Officers for Board
Steve Gazzano said that he had given Mary Fisk his three-ringed binder of materials for new Board members. Gazzano thanked the WhiteWater representatives for their service to the Board.
Steve Gazzano moved to elect Dan Wexman chair. Beebe seconded, and the motion carried 5-0.
Minutes of 6/7/11
Beebe moved to approve the corrected minutes of June 7, 2011. Gazzano seconded, and the motion carried 5-0.
Administrative Assistant’s Report
Mary Fisk submitted the Administrative Assistant Report of June 21, 2011. 5
Deferred Payment Schedules
Wexman moved to approve two sets of deferred payment schedules. Gazzano seconded, and the motion carried 5-0.
WhiteWater Monthly Report
Roy Maher submitted the WhiteWater monthly report of June 21, 2011. 6
Other Business
Paul Millett suggested that someone should be watering the newly planted trees.
Adjournment
Schaefer moved to adjourn. Wexman seconded. The motion carried 5-0. The meeting was adjourned at 8:25 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
The Water Commissioners approved these minutes at the meeting held 7/5/11.
Public Records Materials from meeting of 6/21/11
1.) Letter to Ronald Koontz of USDA
2.) March 30, 2011 letter from the USDA Area Director Thomas S. McGarr
3.) Work plan of 6/21/11
4.) Draft MOU between the Town and the BWC for antennas on the water tower
5.) Administrative Assistant Report of June 21, 2011
6.) WhiteWater monthly report of June 21, 2011
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