Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, May 17, 2011
Present: Emily Beebe & Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Town Administrator Paul Sieloff, Administrative Assistant Mary Fisk
Co-Chair Steve Gazzano called the meeting at 6:33 p.m.
ISO Discussion with Fire Chief
Fire Chief Daniel Silverman began the discussion on Insurance Safety Offices (ISO) and said that the whole packet of information on ISO packet that is set to go out June 1. He asked to continue the discussion when Lt. Ferreira arrived at the meeting.
Co-Chair Emily Beebe assumed chairmanship of the meeting.
2520 Route 6/State Highway
Charles Amsler was present to discuss his interest in the prospect of running a water line down Route 6 as far as Cumberland Farms. He was interested in an extension of the line from Cumberland Farms to his property at 2520 Route 6 (Map 23, Parcel 34), which is further down the highway. The plans for Cumberland Farms have not yet been submitted. Mr. Amsler had questions about the expense. The Board said that he should work with Environmental Partners Group (EPG) on an installation and design estimate. There was discussion of creating a loop from Old King’s Highway over to Route 6 by way of the old railroad bed. Two food service vendors are interested in using the Amsler property. One is now required to get water from a public water supply and dump grey water at a DEP approved disposal
site. They said a water connection would be beneficial to them.
ISO Discussion (Cont.)
Fire Lieutenant Thomas Ferreira exhibited the large stack of paperwork involved in filing an ISO report. Chief Silverman explained more about the process of getting better ISO ratings. He said that the water system was a very important component of the ratings. Lt. Ferreira displayed the detailed draft map that was required for the ISO. He explained the point system for various categories. Chief Silverman said every fire hydrant needs to be tested as a part of the process. Lt. Ferreira said the whole process will take years. He and Chief Silverman would like homeowners to be aware of this. Lt. Ferreira said there would be a number of different ISO ratings in the town.
There was some discussion with the Fire Chief of the next phases of the water system.
Consumer Confidence Report
Mary Fisk distributed the WhiteWater Consumer Confidence Report checklist1 which the Board completed. They added suggestions for inclusion in the report. Jean Schaefer had prepared an e-mail list of ideas that WhiteWater might use. The Board also had suggestions for new photos to include in the report. They are requesting 500 copies of the report.
Billing & Budget for Enterprise Fund
On Thursday, May 19, 2011 Jean Schaefer will meet with Town Accountant Marilyn Crary and Financial Consultant Mark Abrahams for billing and budgeting for the Enterprise Fund. The material will be brought before the entire Board at a future date. The BWC was interested in the possibility of placement of an antenna for fiber optics on top of the water tower and in determining what kind of financial arrangement might be made.
Members & Staff
Beebe welcomed John Ryerson, who may be a part-time operational water supervisor. The Board discussed potential new members for the BWC.
Rules & Regulations Provisions for Continuing Discounts
Dan Wexman had suggested continuing a discount system during the first years of future expansion. The phases can be priced differently, Schaefer said.
Semi-Annual Billing Letter & Lien Letters
Dan Wexman had prepared a draft letter to be sent during the first billing cycle.2 Board members made suggested revisions to the letter.
Wexman had also prepared two draft letters3 regarding liens. Mary Fisk will prepare and send the letters to the delinquent customers.
Minutes of 5/3/11
Gazzano moved to approve the minutes of May 3, 2011. Schaefer seconded, and the motion carried 4-0.
Wexman moved to approve the deferred payments of May 17, 2011. Gazzano seconded, and the motion carried 5-0.
Wexman moved to approve the deferred payments minutes of May 17, 2011. Beebe seconded, and the motion carried 5-0.
Other Business
Dan Wexman reported on another homeowner on Chequessett Neck Road, Robert Cleveland, who was interested in a connection to the water line that Perry-Thibodeau would be installing. The Board discussed his e-mail4 and the possibility of this additional connection.
Mail
There was a letter from Underwater Solutions dated April 25, 2011. 5
Administrative Assistant’s Report
Mary Fisk reviewed the Administrative Assistant’s Report of May 17, 2011. 6
Downtown Update
Steve Gazzano gave an update on the sidewalks and the paving. New trees will be planted. He explained some of the features of handicap access that will be provided.
Adjournment
Beebe moved to adjourn. Gazzano seconded. The motion carried 5-0.
The meeting was adjourned at 8:55 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
The Water Commissioners approved these minutes at the meeting held 6/7/11.
Public Records Materials from the Meeting of 5/17/11
1.) WhiteWater Consumer Confidence Report checklist
2.) Letter on billing
3.) Letters regarding water liens
4.) E-mail from Robert Cleveland dated May 13, 2011
5.) April 25, 2011 letter from Underwater Solutions
6.) Administrative Assistant’s Report of May 17, 2011.
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