Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, December 7, 2010
Present: Emily Beebe & Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, Coordinator Mary Fisk, Environmental Partners Representative Paul Millett
Co-Chair Emily Beebe called the meeting to order at 6:30 p.m.
Annual Report
Steve Gazzano moved to accept the Annual Report1 as revised. Wexman seconded, and the motion carried 5-0.
FY12 Budget
Town Accountant Marilyn Crary distributed the Water Enterprise Fund Budget Worksheets for Fiscal Year 2012.2 Jean Schaefer distributed the Water Enterprise Fund Update of December 6, 2010.3 Schaefer explained the assumptions behind the overview that she, Financial Consultant Mark Abrahams and Marilyn Crary had prepared. The last page provided a summary of expenditures and revenues for FY12. Insurance costs were of concern to the Board. Paul Millett reported on insurance coverage for the claim for Coles Neck Well #3. The Water Commissioners studied the expenditures and revenues from the worksheets.
Schaefer suggested holding a special financial workshop/meeting with Mark Abrahams and John Goodrich in January.
Payment of Delinquent Bills
Dan Wexman distributed materials on delinquent accounts.4 These included a billing schedule and letter templates for collecting payment of delinquent bills He explained procedures and what changes would be needed in the Rules & Regulations. Gazzano moved to accept the procedure for collecting delinquent accounts and accept the appropriate fees prior and hold a public hearing for needed changes to the Rules & Regulations. Wexman seconded, and the motion carried 5-0.
EPG Update
Paul Millett distributed an EPG report dated December 7, 2010.5 His update on Contracts1 and 2 included: flushing for Well #3, work at the Boy Scout Camp Well, the SCADA system, directional drilling for the Callis property, a connection for Cumberland Farms, an antenna for the tank, meters and the gate for Old King’s Highway. Mr. Millett reviewed the financial balance available. He explained the costs for the curbing and sidewalk plan and other bills that are expected to be incurred. There was a discussion of having a tree plan in place before proceeding with curbing and sidewalks. Mr. Millett displayed new posters on sidewalks and landscaping. He will be using the posters for a presentation to the Board of Selectmen Tuesday, December 14, 2010.
A change order, approved by the Board of Selectmen, will be needed for the curbing and sidewalk work.
Other Business
There was a request from Robert McClellan for a utility easement for Hatch’s Fish Market. A Town Meeting vote is required for the easement. Vanderschmidt moved that the Board support his request for an easement and accept his connection if his easement is granted at Town Meeting. Schaefer seconded. The motion carried 5-0.
Deferred Payment Notices
Dan Wexman moved that the Board approve the Municipal Water System Connection Fee Payment Agreement and Notice of Lien for the properties whose addresses and owners appear on the list below, as presented by the Water System Administrative Coordinator, including the Payment Schedule(s) attached thereto as Exhibit 2, and authorize Board Members Jean Schaefer or as Alternate Steve Gazzano to execute and acknowledge the Agreement on behalf of the Board once the Agreement has been executed and acknowledged by the owners.
Map |
Lot |
Extension |
Street Number |
Street |
Owner |
Amount Deferred |
16 |
23 |
0 |
105 |
Cahoon Hollow Road |
Jean McKenna |
$4500.00 |
21 |
129 |
0 |
91 |
Commercial St |
David and William Crockett |
7200.00 |
21 |
128 |
0 |
95 |
Commercial St |
Duck Creek Creative Center LLC |
7200.00 |
14 |
148 |
0 |
265 |
Holbrook Ave |
James A & Evelyn K Savage |
4500.00 |
14 |
170 |
0 |
361 |
Main St |
MacGregor and Alexander Hay |
7200.00 |
Gazzano seconded, and the motion carried 5-0.
Administrative Assistant’s Report
Mary Fisk submitted the Administrative Assistant report of December 7, 2010. 6
Minutes of 11/30/10
Beebe moved to approve the minutes of November 30, 2010. Wexman seconded, and the motion carried 5-0.
Next Meeting
Agenda was set for the January 4, 2011 meeting.
Adjournment
The meeting was adjourned by consensus at 9:05 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
The Water Commissioners approved these minutes at the meeting held 1/4/11.
Public Records Material from the BWC Meeting of December 7, 2010
1.) Annual Report
2.) Water Enterprise Fund Budget Worksheets for Fiscal Year 2012
3.) Water Enterprise Fund Update of December 6, 2010
4.) Materials on Delinquent Accounts
5.) EPG report dated December 7, 2010
6.) Administrative Assistant Report dated December 7, 2010
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