Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, November 30, 2010
Present: Emily Beebe & Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, Coordinator Mary Fisk
Co-Chair Steve Gazzano called the meeting to order at 6:12 p.m.
6:00 p.m. Rules & Regulations
The Water Commissioners discussed the proposed changes1 to the Rules and Regulations before going into the public hearing. Jean Schaefer presented spreadsheets which gave breakdowns for semi-annual billing. 2 Schaefer explained the rationale for the billing cycles, and the Water Commissioners discussed the options, favoring the fifth worksheet.
At 6:25 p.m. the Board moved to the Hearing Room for the 6:30 public hearing.
6:30 Hearing on Rules & Regulations (Hearing Room)
Steve Gazzano opened the hearing at 6:33 p.m.
After introductions, Gazzano explained how the Municipal Water System is now an Enterprise Fund which needs updated Rules and Regulations. Jean Schaefer explained the proposed change to semi-annual billing. The advance water use fee will be discontinued according to the new plan. Schaefer recommended Worksheet #5 for the Rules and Regulations. The Board discussed possible usage fee for high end users. From the floor, Richard Robicheau asked about rates for users on the older Coles Neck system. Those customers would be charged at the same rate, the Board said. There was a discussion of the rates presented.
Beebe moved to accept Worksheet #5. Wexman seconded, and the motion carried 4-1.
Beebe moved to approve the following corrections of typing errors and inconsistencies in the Rules & Regulations: Page 10 – Meter pit is required if service line between curbstop and dwelling is more than 150 feet; Page 16 – Fire Protection connection fee is $1000; Page 13 – Delete the sentence: “Delinquent account Interest (after 60 days of payment due date)”.
Wexman seconded, and the motion carried 5-0.
Wexman moved to accept the payment process from Spreadsheet #5 which provides for 35% = 0ff season use (11/1/10 -4/30/11);65% = In season use (5/1/11 - 10/31/11) and RATES with a Base - $75.00 per billing period (semi- annual) with 0 - 20K at $1.25 /1000 gal; 20K - 35K at $6 / 1000 gal; 35K - 60K at $8.50 / 1000 gal; and 60K - 85K at$10 / 1000 gal.
Beebe seconded, and the motion carried 5-0.
Gazzano closed the public hearing at 7:12 p.m.
Regular Meeting (cont.)
The regular meeting resumed at 7:13 p.m. with Emily Beebe presiding as chair.
WhiteWater Contract
The WhiteWater contract will be an agenda item for the next meeting.
Budget Concerns
The Water Commissioners and Town Administrator Paul Sieloff discussed preparation of the Enterprise Budget for Fiscal Year 2012. This will be scrutinized at the next meeting.
Meter Update
Mary Fisk said a box of meters had arrived, but spacers will be used in the interim until the rest of them arrive.
Delinquent Payment of Bills
Dan Wexman explained proposed changes for the Rules and Regulations clause on delinquent payment of bills. This is not ready for the Rules and Regulations yet because the dates have to be coordinated with the Tax Collector’s billing schedule.
Abutter Letter Reminder
Dan Wexman read a draft of an abutter notice concerning the new system. A copy of the application will be included in the letter which will be sent out in 2011.
Deferred Payments
Beebe moved to approve the notice of lien to four properties which appear as presented:
I, Emily Beebe, move that the Board approve the Municipal Water System Connection Fee Payment Agreement and Notice of Lien for the properties whose address(es) and owner(s) appear on the list below, as presented by the Water System Administrative Coordinator, including the Payment Schedule(s) attached thereto as Exhibit 2, and authorize Board Members Jean Schaefer or as Alternate Steve Gazzano to execute and acknowledge the Agreement on behalf of the Board once the Agreement has been executed and acknowledged by the owners.
Map |
Lot |
Extension |
Street Number |
Street |
Owner |
Amount Deferred |
14 |
173 |
0 |
335 |
Main Street |
Wellfleet Preservation Hall |
$8,100.00 |
15 |
105 |
0 |
5 |
Commercial Street |
Andre Peg |
$4,200.00 |
14 |
163 |
0 |
220 |
Holbrook Avenue |
Nazarian F. Robert |
$4,200.00 |
15 |
18 |
A-C |
220 |
Main Street |
220 Trust Condominium Trust |
$7,200.00 |
Gazzano seconded, and the motion carried 5-0.
Minutes of 11/16/10
Vanderschmidt moved to approve the minutes of November 16, 2010. Wexman seconded, and the motion carried 4-0.
Other Business
Richard Robicheau said there was a movement to put a “Discover Wellfleet” logo on the water tower, and he wanted some feedback from the Water Commissioners.
Steve Gazzano reported on acceptance by the Selectmen of a change order for the directional drill to the Callis property. He also discussed new connections to the system.
Mary Fisk submitted the Administrative Assistant Report dated November 30, 2010. 3
Next Meeting
Agenda was set for the December 7, 2010 meeting.
Adjournment
The meeting was adjourned by consensus at 8:00 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
__________________________
Date
The Water Commissioners approved these minutes at the meeting held 12/7/10.
Public Records Material from the BWC Meeting of November 30, 2010
1.) Rules & Regulations Revision of 11/30/2010
2.) Spreadsheets on billing
3.) Administrative Assistant’s Report of 11/30/10
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