Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, November 2, 2010
Present: Emily Beebe, Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Wellfleet Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, EPG Representative Paul Millett, Consultant Mary Fisk
Co-Chair Emily Beebe called the meeting to order at 6:30 p.m.
Start-up Update
Paul Millett of Environmental Partners Group (EPG) distributed his update on the start-up of the new well and tank called “Update on Contracts 1 and 2”. 1 He illustrated the start-up procedures using the large map of the system. Mr. Millett answered questions posed by the Board. His report included financing for the system and the available balance. The Board took into consideration money for the financial consultant and Town Counsel. There was a discussion of insurance compensation for Coles Neck Well #3. Mr. Millett’s report also listed curbing and sidewalks options which were weighed against the additional small street connections. Costs for these projects were enumerated in another chart 2 Mr. Millett had previously emailed to the BWC.
Steve Gazzano moved to use the available $179,000, contingent on supplementary funds, to go forward with curbing and sidewalks. Beebe seconded. The motion carried 3-2. Dissenting votes said water system funds should be used for water system only.
FY12 Budget
Paul Sieloff said the Fiscal Year 2012 Operating Budget was nearly done. Jean Schaefer enumerated the five items for the 10-Year Capital Improvement Plan. The Water Commissioners prioritized the list. Schaefer proposed a base system charge, which requires changes to the Rules and Regulations. She presented the reasons for the changes in a memo dated 11/2/2010 3 and included the new language and rates for the Rules and Regulations. A public hearing would be necessary for approval. That is scheduled for November 30, 2010.
WhiteWater Contract
Marilyn Crary said she had estimated the WhiteWater contract amount for Fiscal Year 2010. Beebe said that the WhiteWater contract needs to be updated.
Marina
Steve Gazzano reported on the Marina’s water system which is used for wash-down only.
Administrative Assistant’s Report
Mary Fisk Distributed the Administrative Assistant Report of November 2, 2010. 4
Emily Beebe moved that the Board approve and execute the Municipal Water System Connection Fee Payment Agreement and Notice of Lien for the properties whose address(es) and owner(s) appear on the list attached, as presented by the Water System Administrative Coordinator and executed and acknowledged by the owners, including the Payment Schedule(s) attached thereto as Exhibit 2 and that Jean Schaefer shall acknowledge her signature before a notary public and that Steve Gazzano, in the absence of Jean Schaefer, shall acknowledge his signature before a notary public. Gazzano seconded, and the motion carried 5-0.
Public Relations
The Board discussed publicity for the activation of the system.
Lori Vanderschmidt suggested offering waivers for property owners who are unable to pay for a connection fee. She said she would do further research on how this process might work.
Collection Methods
Dan Wexman gave an example of how the Centerville-Osterville-Marstons Mills Water Department collects outstanding bills. There is a case in Wellfleet that the BWC is concerned about.
Next Meeting
The agenda for the November 16, 2010 meeting was set.
Minutes of 10/7/10 and 10/19/10
Beebe moved to approve the minutes of October 7, 2010. Wexman seconded, and the motion carried 3-0.
Gazzano moved to approve the amended minutes of October 19, 2010. Wexman seconded, and the motion carried 5-0.
Adjournment
The meeting was adjourned by consensus at 9:00 p.m.
Respectfully submitted,
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Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
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Date
The Water Commissioners approved these minutes at the meeting held 11/16/10.
Public Records Material from the BWC Meeting of November 2, 2010
1.) Update on Contracts 1 and 2
2.) EPG Cost Chart for Small Roads and Paving & Curbing
3.) Memo dated from Jean Schaefer 11/2/2010
4.) Administrative Assistant Report of November 2, 2010
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