Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, August 17, 2010
Present: Emily Beebe, Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: BWC Administrative Contractor Mary Fisk, WhiteWater’s Roy Maher
Co-Chair Emily Beebe called the meeting to order at 6:40 p.m.
State Revolving Funds
Steve Gazzano said he had discussed deadlines for State Revolving Funds with Paul Millett of Environmental Partners Group (EPG). This will be discussed at a future meeting.
Missed Properties
There were five missed properties, Gazzano said. However, these would not put the system behind schedule. There was a discussion of a property on Gristmill Way, which has requested a connection.
Coles Neck Well #3
The Board discussed with Roy Maher solutions for blowing out some sand in the line from Coles Neck Wells #3. Maher said he has checked every day with resident engineer Doug Ballum regarding the problem with the sand.
Callis Property
There was an August 13, 2010 email1 forwarded to the BWC from Rex Peterson regarding a connection for the Callis property on Rte. 6. The Board discussed costs and procedure for connecting the property.
Meter Contract
Steve Gazzano said he would get an update on the meter contract at the next construction meeting.
Administrative Considerations
Mary Fisk presented bills that needed to be signed. She distributed a sample page of a QuickBooks spreadsheet2 to show how the bills could be tracked. There was discussion of getting the Marina connected to the Municipal Water System. The Marina will be notified in writing that they will need to connect the all potable water sources by October 15, 2010.
Enterprise Fund Bookkeeping
Marilyn Crary and Mark Abrahams have been working on bookkeeping for the Enterprise Fund. Schaefer asked for semi-annual billing for water usage beginning as of November 1, 2010. Beebe moved to go forward with semi-annual billing and drop the $200 advance payment in favor of a revised rate schedule. Wexman seconded. The motion carried 5-0.
Administrative Assistant’s Report
Mary Fisk submitted the Administrative Assistant’s report for August 17, 20103. There were a number of items that she asked the BWC to resolve. The Board discussed extra curb stops and separate connections for multi-house properties. They also discussed double plumbing for running toilets off existing wells. Roy Maher and Emily Beebe will meet with the Health Inspector and the Plumbing Inspector to discuss the regulations that would be needed for double plumbing.
Another issue in the Administrative Assistant’s report was having a mechanism for assuring continuity in transfers of property. Mary Fisk suggested forms for turning off the water at a transfer and having the new owner sign onto the system.
Beebe recused herself from the meeting.
The Board discussed a property on Briar Lane that was experiencing a septic failure. Provided that the owner is willing to pay all expenses, Schaefer moved to allow the connection now. Wexman seconded, and the motion carried 4-0.
Beebe returned to the meeting.
Mary Fisk asked to have a spending limit and purchase order policy put in place. Steve Gazzano and Dan Wexman volunteered to sign for the purchase orders over $1,000. The Administrative Assistant will sign for up to $250. Orders that are between $250 and $1,000 will be authorized by the Board representatives.
Minutes of 8/3/10
Beebe moved to approve the minutes of August 3, 2010. Wexman seconded, and the motion carried 5-0.
Next Meeting Agenda
The agenda was set for next meeting.
Adjournment
Beebe moved to adjourn. Wexman seconded, and the motion carried 5-0.
The meeting was adjourned at 8:40 p.m.
Respectfully submitted,
__________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
The Water Commissioners approved these minutes at the meeting held 9/7/10.
Public Records Material from the BWC Meeting of August 17, 2010
1.) August 13, 2010 email forwarded from Rex Peterson
2.) Sample page of a QuickBooks spreadsheet
3.) Administrative Assistant Report of 8/7/10
| 