Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, August 3, 2010
Present: Emily Beebe, Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: BWC Administrative Contractor Mary Fisk, Roy Maher
Co-Chair Steve Gazzano called the meeting to order at 6:32 p.m.
State Loan Program Deadline and USDA Update
Division Director Steven McCurdy of the Department of Environmental Protection (DEP) had sent a letter dated July 20, 2010 1 stating the August 31, 2010 deadline for the State Revolving Fund Loan Program. Steve Gazzano said that it was worth applying for it again this year.
BWC continues to check on the status of the application for a United States Department of Agriculture (USDA) grant, Gazzano said. He and Paul Millett had talked to the engineer who had prepared the engineering component of the application packet.
Coles Neck Well & Meter Contract Update
Paul Millett called in by phone conference and gave an update on the Coles Neck Well #3. He said it should be back in operation by Monday. He also gave a brief update on the meter contract bids. He had sent an email to Rex Peterson dated July 30, 2010 2 regarding the three vendors to be considered.
Update on Tank Meeting
On Thursday, July 29, 2010, Environmental Partners Group (EPG), Paul Sieloff, representatives from CBI and Resident Engineer Doug Ballum met to discuss progress on the water tank. Steve Gazzano read into record the Friday, July 30 e-mail request 3 from Paul Millet regarding the painting schedule. BWC specified that work on weekdays take place from 7:30 a.m. to 6 p.m. and on weekends begin at 9 a.m. and end at 3 p.m., that the neighbors would be notified of the schedule change by hand-delivered letter, there will be no spray painting on weekends, compressors or other noise producing equipment will prohibited on weekends. A contract amendment states that any violation will result in a $5,000 fine. If there are neighbor complaints, the schedule will have to be readjusted to regular work
hours. Wexman moved to approve the contract modification as stated. Schaefer seconded, and the motion carried 5-0.
Emily Beebe recused herself from the meeting.
Bookstore Restaurant
The Board discussed billing the Bookstore Restaurant for the connection and water use. Because this case does not conform to a contract agreement, the Board will ask the Town Administrator for guidance.
Beebe returned to the meeting.
Anomaly Letters
The letters to customers with anomalies will be signed and mailed to the parties concerned. The deferred payment schedule will be included.
Minutes of 7/20/10
Beebe moved to approve the amended minutes of July 20, 2010. Gazzano seconded, and the motion carried 4-0.
WhiteWater Contract – Status Update
Emily Beebe said she had talked to Russ Tierney about the WhiteWater contract. The agreement needs to be put into writing, she said, and she reviewed the provisions that needed to be included. Beebe will ask Rex Peterson to determine the status of the draft of the six-month contract with WhiteWater. Roy Maher said he will plan on attending regular BWC meetings. Mary Fisk reviewed how Maher’s hours will work.
Other Business
Dan Wexman submitted copies of the bids for meters4 that BWC members should review them and the August 3, 20 10 email from Paul Millett regarding meter vendors. Roy Mayer and the Board discussed some of the merits of various meters.
Jean Schaefer said the Non-Resident Tax Payers Association (NRTPA) was requesting an update on the water system. Gazzano said he would supply them with the information.
The contract with financial consultant Mark Abrahams needs to be finalized.
There was a discussion of the connections to municipal buildings at Lawrence Road.
Steve Gazzano expressed his appreciation to the other board members for being such a compatible group.
Administrative Assistant Report
Mary Fisk distributed her August 3, 2010 report 5 and discussed some of the issues included.
Mail
The WhiteWater Chemical report 6 and a survey were in the mail.
Next Meeting Agenda
The agenda was set for the August 17, 2010 meeting.
Adjournment
Beebe moved to adjourn. Gazzano seconded, and the motion carried 5-0.
The meeting was adjourned at 8:13 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Steve Gazzano, Co-Chair
The Water Commissioners approved these minutes at the meeting held 8/17/10.
PUBLIC RECORD MATERIALS
FROM THE BWC MEETING OF AUGUST 3, 2010
1. Letter of 7/20/10 from DEP Division Director Steve McCurdy
2. August 3, 2010 e-mail from Paul Millett to Rex Peterson re: Meter Vendors
3. July 29, 2010 e-mail from Paul Millett to BWC re: tank painting schedule
4 Bids from three meter vendors
5. Administrative Assistant’s Report of August 3, 2010.
6. WhiteWater’s Chemical & Pumping Report for July
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