Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, July 20, 2010
Present: Emily Beebe, Steven Gazzano, Co-Chairs; Jean Schaefer, Dan Wexman
Regrets: Lori Vanderschmidt
Also Attending: Town Administrator Paul Sieloff; BWC Administrative Contractor Mary Fisk
Co-Chair Emily Beebe called the meeting to order at 6:32 p.m.
Work Plan
Steve Gazzano distributed the updated work plan 1 which he had prepared. Several items on the plan were discussed. The anomaly letters will be signed and mailed. The RFP for meters has been sent out, and the meeting will be held Wednesday, July 21, 2010 at the COA. The bookkeeping meter reading software is being worked out. The Enterprise Fund Budget for Fiscal Year 2012 deadline will be October 2010. Water for the Callis property on Rte. 6 is in the Outer Cape Health’s hands. Putting emergency communication notification protocols in place in case of trouble in the system was added to the work plan
USDA Update
Steve Gazzano said that he had talked to Paul Millett of Environmental Partners Group (EPG), but there is no further information yet on the USDA grant.
WhiteWater
The Water Commissioners discussed the letter dated July 12, 2010 from WhiteWater. 2 This concerned the scope of the one-year contract offer that WhiteWater was making. The Board considered using another contracted administrative assistant or using WhiteWater’s services only. The WhiteWater on-site manager could act as the administrative assistant. There was consideration of making the contract for a half year instead of the full year. A half year review clause will be added to the contract.
Gazzano moved to accept the WhiteWater proposal for an 8-hour day for the on-site WhiteWater person and, in relation to that, clarify the roles and responsibilities of the administrative assistant. Wexman seconded, and the motion carried 4-0.
Beebe moved to accept a six-month contract with WhiteWater with Roy Maher assigned as the water system administrator who will attend all regular meetings and report directly to the Board. Gazzano seconded, and the motion carried
3-1.
Minutes of 6/29/10
Wexman moved to approve the minutes of June 29, 2110. Beebe seconded, and the motion carried 4-0.
Administrative Coordinator’s Report
Mary Fisk submitted an Administrative Coordinator Report dated July 20, 2010. 3 She explained the list of connections that had been missed and will have to be reconciled. The Board will discuss this further with EPG.
Other Business
EPG’s Paul Millett had sent a letter to CB&I regarding the tank. There will be a meeting Thursday, July 29 at 10 a.m. at the COA to discuss the tank. Paul Sieloff will be attending.
Sand has infiltrated Coles Neck Well #3, which means the well will have to be replaced.
Mary Fisk had some questions on payment procedures.
Next Meeting
The anticipated agenda for the August 3, 2010 meeting was set.
Adjournment
The meeting was adjourned by consensus at 7:30 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
PUBLIC RECORD MATERIALS
FROM THE BWC MEETING OF JULY 20, 2010
1. Work Plan (updated 7/14/2010)
2. Letter from WhiteWater dated 7/12/2010
3. Administrative Coordinator’s Report of July 20, 2010
4. EPG’s letter of 7/13/2010 to CB& I Constructors, Inc.
The Water Commissioners approved these minutes at the meeting held 8/3/10.
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