Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, June 15, 2010
Present: Emily Beebe, Steven Gazzano, Co-Chairs; Jean Schaefer, Dan Wexman
Regrets: Lori Vanderschmidt
Also Attending: Town Administrator Paul Sieloff; WhiteWater Representative Russell Tierney, BWC Administrative Contractor Mark Fisk, Plumbing Inspector Steven Pechonis, Town Accountant Marilyn Crary
Co-Chair Emily Beebe called the meeting to order at 6:36 p.m.
WhiteWater Contract
Because of the increase in services that will be needed, Beebe said, the alternate WhiteWater contract would add hours but cost more. She asked the Commissioners if they would like to do this. Paul Sieloff said that WhiteWater could pick up some of the administrative duties. Jean Schaefer said bookkeeping duties could possibly be added to WhiteWater, but she did not favor having bookkeeping in one place and collection in another place. Paul Sieloff and Russ Tierney said WhiteWater can do the bookkeeping and collection. Mary Fisk said that she could use QuickBooks and do all fees here. Mary Fisk distributed a proposal dated June 11, 2010 from Michelle Hand for setting up QuickBooks. Schaefer said that once the system is set up, administrative staff can easily follow up with data entry. Steve
Gazzano said that the water system still needs an administrative staff person in Wellfleet to be in contact with the customers.
Russ Tierney will send the Water Commissioners the most recent WhiteWater contract and provide Jean Schaefer with the current billing data base. Russ Tierney outlined the tasks the 8-hour WhiteWater person will be performing.
He also distributed a report on the Wellfleet Municipal Water Supply.
Mark Abrahams’ Proposal
The Water Commissioners and Paul Sieloff reviewed Mark Abrahams’ June 1, 2010 Proposal for his financial services. The BWC decided which services they would like to include in his contract. Marilyn Crary said Mr. Abrahams might have an idea on how to set up the collection program in relationship to the Enterprise Fund and the municipal accounting system.
Emily Beebe left at 7:10 p.m., and Steve Gazzano assumed chairmanship of the meeting.
Steve Gazzano numbered the items which Mr. Abrahams offered. He suggested dropping numbers 1-3 and accepting numbers 4 (Conduct Water Rate Study), 5 (Develop Fiscal Year 12 Budget) and 6 (Serve as Financial Coordinator).
Schaefer moved to accept numbers 4, 5 and 6 from Abrahams proposed contract. Wexman seconded, and the motion carried 3-0. The contract may be expanded on an “as needed” basis.
Operating Procedures
Plumbing Inspector Steve Pechonis asked WhiteWater Operator Russ Tierney about valve inspections and PSI in the system. He was concerned about the amount of pressure that the system can withstand when the tank is functioning.
Connection Report
Mary Fisk reported on connections so far. She provided the BWC with the Work Order form, a completed Work Order form and the Application form. Steve Pechonis said that customers must adhere to the list of approved contractors. Fisk reported on mail procedure at the DPW office; the file for in-progress connections; the issue of “Buffalo style connections”; a neighbor’s concern about tank painting procedure; a request from a Route 6 abutter; six curb stop connections on Main Street; and two connections at 100 West Main St. Steve Gazzano thanked Mary Fisk and Jean Schaefer for their impressive work on getting connection procedures in place.
Application for Service Form
Mary Fisk had questions about customers who had not had a curb stop installed. Decisions can be made on an individual basis if EPG does not take responsibility for an oversight. Using the flow chart for connection events, Fisk explained the permitting process, deposit fees, and the roles of the contractor, plumber and water system operator. Fisk said that she had the “tie sheets” from the Resident Engineer. She worked out the details of permitting with the plumbing inspector and the operator.
Installation Diagrams
Steve Pechonis explained the procedure for meter installation. There were two diagrams illustrating the components for a connection. The Board discussed installation concerns and responsibilities. There was discussion of well disconnections.
Minutes of 5/3/10 and 6/1/10
Wexman moved to approve the minutes of May 3, 2010. Schaefer seconded, and the motion carried 3-0.
Wexman moved to approve the minutes of June 1, 2010. Gazzano seconded, and the motion carried 3-0.
Next Meeting
The next meeting will be held Monday, June 21, 2010 at 6:30 p.m.
Anticipated agenda items include: Bookkeeping System, WhiteWater Contract, Work Plan, Anomalies, Payment Agreement, USDA Grant, and Connection Issues.
USDA Grant
EPG has not given the Board the grant information yet.
Other Business
There was further discussion of WhiteWater’s bookkeeping system.
Adjournment
The meeting was adjourned by consensus at 8:47 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
__________________________ __________________________
Date Steve Gazzano, Co-Chair
The Water Commissioners approved these minutes at the meeting held 6/29/10.
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