Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, June 1, 2010
Present: Steven Gazzano, Co-Chair; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Regrets: Emily Beebe
Also Attending: Town Administrator Paul Sieloff; BWC Administrative Contractor Mark Fisk
Co-Chair Steve Gazzano called the meeting to order at 6:37 p.m.
EPG Update
Environmental Partners Group (EPG) representative Paul Millett by teleconference reviewed an e-mail update he had sent on Contract #1, the water mains and Contract #2, the water tank. Steve Gazzano asked about placement of brackets on top of the water tank and the SCADA system. Mr. Millett also informed the Board of USDA’s sign-off requirements for change orders and putting further paving out to bid. Dan Wexman asked about the capacity for immediate hook-ups. Emergency connections may be made, Mr. Millett said, although DEP hasn’t yet give formal, written approval. Paul Sieloff asked Paul Millett about legal bills. Paul Millett asked that the BWC make a final choice on the paint for the tank
Homeowner Request
Irmgard and Henry Boriskin were present to request an early pipe installation from the water system stub to their house. The Boriskins had submitted a letter stating their request. They would be using an approved contractor, Mrs. Boriskin said. Once the pipe was in place, the water would be turned off at the curb stop until the entire system is running. Mary Fisk said that the connection permit would be required, but they would have to wait for the water connection itself. Fisk explained the process that was needed for the permitting. The BWC agreed by consensus to allow the pipe installation.
Jean Schaefer moved to allow Mary Fisk to make decisions on pipe installations for applicants who wish to connect to the old water line provided all necessary fees are paid in advance and that the WhiteWater operator Russ Tierney concurs. Vanderschmidt seconded, and the motion carried 4-0.
The Board is waiting for approval from DEP for another homeowner’s early connection to the old system.
Financing Option
Town Administrator Paul Sieloff updated the Board a report on financing which the Financial Consultant Mark Abrahams had prepared and explained in a letter dated June 1, 2010.
Jean Schaefer gave information on her conversation with Jean McKnight of Kopelman & Paige on legal matters regarding liens and payment of loans. Ms. McKnight is doing further research on statutes that govern billing with taxes. Ms. McKnight will also prepare the initial contract between water users and the Town.
Mary Fisk asked about a property that was ready to connect before such a contract was prepared. The owner will be paying in full, Schaefer said.
Anomalies
Steve Gazzano said that letters need to be sent to the properties that had anomalies. Jean Schaefer and Dan Wexman will work with Mary Fisk on preparing a standard letter for the anomalies. Wexman said he will write a draft letter. A Board member will sign the letters.
Administrative Consultancy
Mary Fisk will work more hours as needed under Schaefer’s supervision. Fisk reminded the Board that the Administrative Coordinator contractor job needs to be put out for bids; however, she will be available to continue at the DPW office during the summer.
Work Plan
Gazzano said that the RFP for the Administrative Coordinator needed to be added to the list of tasks. Steve Gazzano said he would prepare the job description for the RFP. The Board updated the work plan to determine what had been completed and what needs to be done.
Letters
Lori Vanderschmidt had a suggestion for correspondence that she handles. The Board asked that she send a draft to everyone for review before she sends the final letter. If no one responds in two days, she should send out letters.
Minutes of 5/18/10
Vanderschmidt moved to approve the minutes of May 18, 2010. Wexman seconded, and the motion carried 3-0.
Operator’s Contract
The WhiteWater operator’s contract will expire July 1, 2010. Paul Sieloff said that another company called Sarian offered similar services. The Board discussed the possibility of changing operators.
Meters
Gazzano will follow up on computer programs for meters.
New Open Meeting Laws
Mary Rogers informed the Board that the new Open Meeting laws would be going into effect July 1, 2010. She said explained how posting of meetings would now work.
Postponement
Schaefer said that the June 15 Financial Summit had been postponed.
Next Meetings
The next meetings will be held June 15, June 22 and June 29, 2010.
Tank Paint
The samples of the glossy finish paint for the tank were examined. Taking into consideration Resident Engineer Doug Ballum’s recommendation, the Board chose the glossy finish paint since it will best repel air-borne pollution.
Application Process
Mark Fisk had more questions on procedure for the application forms.
Adjournment
Gazzano moved to adjourn. Wexman seconded and the motion carried. The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
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Mary Rogers, Committee Secretary Steven Gazzano, Co-Chair
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Date
The Water Commissioners approved these minutes at the meeting held 6/15/10.
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